The system analysis and design have provided the path for creating solutions in the proposed Printing Incorporated Book Publishing System. These solutions are obtained through completing various tasks involved in the system analysis and design process. It has been easy to improve the overall system quality by following the procedures of system analysis.
The purpose of the work is to identify the factors running the business, requirements of the proposed system and describe and analyze the data set. The report illustrates how the data and information collected and processed in the organization.
The report contains the background of the organization, functional and non-functional requirements of the system, use case identification methods, Data Flow diagram and data dictionary.
The report has been completed based on the case study of Printing Incorporated Book Publishing. Journals, online academic websites, blog and books have been used to understand the concepts of things that are delivered within the system.
Description of Printing Incorporated’s Business: Printing Incorporated Book Publishing, publishes books online as e-books, an independent book publisher. The organization is currently headquartered in Melbourne. At the very beginning of the organization, it was established as publisher of feminist writings. In spite of having small number of employees, the organization has become one of the fastest growing publishers in Australian publication industry. The organization became successful in publishing all their catalogue in the online portal, the organization became the third organization to that. The organization.
The authors did not have much opportunity to publish their books before the e-books were introduced. The authors could contact the publishers and if the publishers were satisfied with the content then they published the book. The authors got advance payment for their books to be published. The Printing Incorporated were used to accept only few original manuscripts per year. O the contrary, the authors could self-publish their books. In the second case, the author would promote their books and get a high percentage of profit from books sold.
With the invention and popularity of e-books, Printing Incorporated started printing the author’s books in electronic format and publish it on their e-commerce website. The customers of Printing Incorporated can purchase and download those e-books from Printing Incorporated’s e-commerce site. In order to maintain improvement of web presence, the organization has collaboration with the online e-book selling websites. Printing Incorporated promote and sell their books through the major e-commerce sites like Amazon.
The organization expects to cross the hindered employee number in the next year if the growth is unaffected. The organization is currently running their business from two close -situated offices in Melbourne. One office does the work of resource, management and production and other focuses on book sales, services and after sell services.
Issues in Current System and Impact on Future Business: The main issue Printing Incorporated is facing due to inadequate system relates to monitoring of business operations. The organization does not get the chance of tracking the authors, sales, books in progress and royalty. The MS Access based data base each sales person currently using is individual copies of data records. These databases are generated by Technical Services Department based on fairly standard template. There is no way to confirm that two sales persons are courting the same author. Obtaining a combined author list. Moreover, the organization cannot calculate the salesperson’s performances.
The most critical issue, Printing Incorporated Book Publishing currently facing, is the inability to record the sales of book through various channels. As the book sales cannot be monitored, the author’s royalty payment and sales person performance are often full of errors. Searching a file is quite effortful and time consuming. The staff of Printing Incorporated Book Publishing cannot identify the stage through which a book is currently going.
Problems to Address: The first problem that needs to be addressed is the tracking of business processes. The tracking of business will allow the organization to have proper information on sales, performance of salesperson, author loyalty, book status and many more.
The next issue that will be addressed is storing the books in a centralized database. The staff of Printing Incorporated Book Publishing will not need to search through the bin file to access a manuscript. By inputting the partial name of the manuscript, it will be shown as a list in the screen.
The current system has the following objectives.
The constraints of the system are as following.
Functional Requirement:
Non-Functional Requirements:
Techniques of Identifying the Use Cases:
Data dictionary:
Logical data dictionaries:
Physical data dictionaries:
|
Attribute Name |
Format |
Type |
Size |
Description |
|
customerID |
000 |
Number |
10 |
Primary key |
|
name |
Varchar |
50 |
Name of the customer |
|
|
address |
Unit No, Street No, Street Name, Suburb, State, Zip code |
Varchar |
200 |
Current address of the customer |
|
DOB |
Date |
Date of birth of customer only date |
||
|
contactNumber |
State code- phone number |
Number |
10 |
Mobile number of customer |
|
|
Varchar |
50 |
Email address of customer |
|
|
SSN |
Number |
10 |
Secial security number of customer |
Top Level Processes:
Lower Level Processes:
Conclusion:
From the above study it can be concluded that current system of Printing Incorporated Book Publishing is not able to handle the business requirements properly. The organization needs a very efficient and automated system that can collect and process data very fast. The only electronic data storage, organization currently has is the access database.
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