Implementation Of SAP S/4HANA For SAP Business All-in-one – Project Charter

Purpose of the project charter

Project name: Implementation of SAP S/4HANA for SAP Business All-in-one

The main aim of the charter is to provide the preliminary delineation of the roles and the responsibilities of the project team along with the objectives of the project. The charter aims in evaluating the objectives of the project, project requirements and deliverables of the project. The charter will provide an idea of the schedule and the major project deliverables along with an approach to system development. Thus this project charter will act as a key reference to the project manager and the project team while implementing the project.

With an aim of eliminating the operational weakness of Yes Chemist, which is a group of independent Pharmacies operating in major cities of Australia, a project has been proposed to implement SAP S/4 HANA. In order to implement the project a contract has been given to Victoria University Information Systems Consulting (VUISC).

The objective of the project is to replace the existing legacy accounting system to implement the SAP S/4 HANA. The scope of the SAP implementation project involves installation and delivery of a proper hardware, software and complete configuring of the SAP system including the testing, and provisioning the end user training. The contract for the entire work has been provided to VUISC.  The project further involves migration of data nfrom the existing system to SAP All-in –one module that is to be implemented.

The project is essential as with the increase in the size of the business it was becoming difficult for the organisation to maintain and manage their complex business processes. With the implementation of SAP S/4HANA, all the business operations can be streamlined and can be easily maintained. The entire project is divided into a number of phases such as requirement phase, integration, acceptance and sign off phase, testing phase, data conversion phase, Documentation and training. The expected start date of the project is 25^th July 2017.

The functional requirements of the project are to be identified in order to design the new system. In order to successfully implement a project, it is essential to refurbish the components of the operational head office. The requirement of the project further incorporates purchase of hardware, conversion of the existing data to migrate to the new system and testing the new system. After the implementation of the new system, it is the responsibility of the contractor to provide training to the staffs.

The major deliverables of the project along with the key milestone of the project are as follows-

Analysis of the System Requirements

Conversion of Data

Implementation of SAP S/4HANA

Milestone: Completion of Server and System Installation

Integration and Testing of new SAP system

Documenting the entire Project

Training the staffs and employees

Acceptance Testing and Project Sign Off

Milestone: Completion of Training and Project Sign Off

The project is a complex project and therefore the entire project is divided into a number of controllable phases. Each phase has a number of tasks, successful completion of which will ensure the successful delivery of the project. The details about the major project phases, milestone and tasks are represented in the following table.
 

Table 1 Brief project schedule

Entry type	Description
Phase	Requirement Phase
Task	Obtaining the functional requirements
Task	Aligning the functional requirements with Users’ expectations
Task	Preparation of Project Charter
Phase	Data Conversion
Task	Understanding the legacy data structure
Task	Setting up an automated data extractor
Task	Data validation and cleansing
Task	Developing the automated script
Task	Testing and defect rectification
Task	Analysis of migrated data and manual rectification
Milestone	Completion of server Installation
Phase	Integration and Testing
Task	New system to be integrated with e gate feature
Task	End to end testing
Task	System Integration Testing
Milestone	Completion of System Installation
Phase	Documentation and Training
Task	Development of application functionality manuals
Task	Reviewing the standard of SAP business All-in-one
Task	Customization of the training programs
Task	Imparting the Training
Phase	Acceptance Testing and Sign Off
Task	Completion of hardware and Software application
Task	Completion of Training
Task	Completion of User acceptance testing
Milestone	Completion of Training and Sign Off

This section of the project charter will provide the details of the major project cost that the project manager needs to consider.

SAP Licensing Fee for 300 users	$150,000
Virtual servers cost	$3,000
Cost of demolishing	$15,000
Project Manager (Cost/hour)	$195
Business Analyst (Cost/hour)	$130
Technical Writer (Cost/hour)	$95
Trainer (Cost/hour)	$115
Systems Integrator (Cost/hour)	$105
Application programmer (Cost/hour)	$95
Technical Officer (Cost/hour)	$85
Data Entry Officer (Cost/hour)	$60
Administrative officer (Cost/hour)	$50

The key project quality management issues associated with the project are as follows-

1. The project will not be accepted unless the data conversion phase is performed accurately
2. The project will not be accepted unless the training is completed
3. The project will not be accepted unless the software and hardware installation is complete
4. The project will not be accepted unless the user acceptance test is completed.

The duration of the project is represented as follows-

Task Name	Duration	Start	Finish
SAP Implementation	254 days	Tue 25-07-17	Fri 13-07-18
Requirement Phase	32 days	Tue 25-07-17	Wed 06-09-17
Obtaining the functional requirements	10 days	Tue 25-07-17	Mon 07-08-17
Aligning the functional requirements with Users’ expectations	15 days	Tue 08-08-17	Mon 28-08-17
Preparation of Project Charter	7 days	Tue 29-08-17	Wed 06-09-17
Data Conversion	22 days	Thu 07-09-17	Fri 06-10-17
Understanding the legacy data structure	3 days	Thu 07-09-17	Mon 11-09-17
Setting up an automated data extractor	2 days	Tue 12-09-17	Wed 13-09-17
Data validation and cleansing	3 days	Thu 14-09-17	Mon 18-09-17
Developing the automated script	2 days	Tue 19-09-17	Wed 20-09-17
Testing and defect rectification	5 days	Thu 21-09-17	Wed 27-09-17
Analysis of migrated data and manual rectification	7 days	Thu 28-09-17	Fri 06-10-17
Completion of server Installation	0 days	Fri 06-10-17	Fri 06-10-17
Integration and Testing	90 days	Mon 09-10-17	Fri 09-02-18
New system to be integrated with e gate feature	30 days	Mon 09-10-17	Fri 17-11-17
End to end testing	15 days	Mon 20-11-17	Fri 08-12-17
System Integration Testing	45 days	Mon 11-12-17	Fri 09-02-18
Completion of System Installation	0 days	Fri 09-02-18	Fri 09-02-18
Documentation and Training	75 days	Mon 12-02-18	Fri 25-05-18
Development of application functionality manuals	30 days	Mon 12-02-18	Fri 23-03-18
Reviewing the standard of SAP business All-in-one	10 days	Mon 26-03-18	Fri 06-04-18
Customization of the training programs	15 days	Mon 09-04-18	Fri 27-04-18
Imparting the Training	20 days	Mon 30-04-18	Fri 25-05-18
Acceptance Testing and Sign Off	35 days	Mon 28-05-18	Fri 13-07-18
Completion of hardware and Software application	10 days	Mon 28-05-18	Fri 08-06-18
Completion of Training	15 days	Mon 11-06-18	Fri 29-06-18
Completion of User acceptance testing	10 days	Mon 02-07-18	Fri 13-07-18
Completion of Training and Sign Off	0 days	Fri 13-07-18	Fri 13-07-18

Mr Russell will authorize the project charter. 

Operational Manager (VUISC) Shah Miah

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