Project charter:
It is the statement of objective that defines the details description of the project goals, roles and responsibilities, recognize important stakeholders, along with the level of authority that a project manager have
The tools and techniques used for development of the project plan:
Techniques:
Tools:
Tools used for the projects are:
In order to make the planning and delivering the project both the internal as well as the external environmental factors were considered. The internal environmental factors include:
The external environmental factor includes:
For developing the project plan first the description of the organizational process such as details of work was defined and the process that needs to be followed for accomplishment of the goal was also developed. Then as per the task was assigned to the individuals and then decision?making framework with reference to the organizational structure so that it becomes easy to arrange those individuals
After baseline of the project is set, at each of the iteration the project goes through, it is assessed whether the execution of the projects is complying with the set requirements and if not proper changes are made to ensure that integrity of the project baseline is maintained
After requirements are gathered for the projects a details documentation of the same is prepared with input from all the stakeholders. The documentation is sent to all the stakeholders and project sponsor. The stakeholders then sent the approval to the project manager and this confirmation is then communicated to the team members to start the work
Every IT project need to address three important constraints (scope, time and cost) popularly known as triple constant. This project discussed in this context too had to consider these three constraint. The scope has been first defined to define the project requirements to work with like what the features of the website, how it should work, who are the targeted audience and things like that. Then the project was required to deliver within time with those requirements. Another important constraint for the project was to design the website within budget while addressing the requirement and within timeframe as well that was defined for the project.
Execute project in work environment
The work performance data that are collected for this projects were:
The initial design of the website was delayed and if proper adjustment was not made it was likely to delay the whole project. Hence in order to mitigate the effect, the time frame for the testing of the website was modified. The change was communicated with all the concerned stakeholder in advanced for obtaining approval in the change. As the communication was in time the change was accepted by all the stakeholders.
Manage project control:
In order to analyze the status of project deliverables for example whether the project budget is on track, smartsheet, an intelligent project tracking software was used. It gives real time report on whether the project is exceeding the initial budget and in which area it is exceeding. Thus it helped to ensure that the overall budget of the project is maintained.
|
Logs |
Description |
Reason for change |
|
Assumption log |
This is the collection of the key assumption about the projects including scope, objective and completion of projects |
As new requirements added to each phase of the project, changes are likely to be observed to the projects assumptions |
|
Register |
Description |
Reason for change |
|
Lesson learned register |
Collections of key findings and key lesson learned during the project phases |
As the project goes through various phases it is most likely that the key findings and the key lesson will change |
|
Stakeholder register |
Details about stakeholder, stakeholder communication plan, stakeholder requirements |
If new stakeholder input are to be included and if there is a requirement for change in the communication plan, the register will change |
Manage project finalization:
The post project implementation report is an important tool not only for the project manager but also for the higher authorities and the stakeholder involved in the project as well. It gives and accurate reference for the stakeholders including the project manager to assess the success for the project against the set deliverables and the project scope. In the following section the post implementation report for the project is provided bellow
|
Assessment criteria |
Assessment details |
Comment |
|
Cost |
Does the project followed the budget? |
Yes |
|
Delivery |
Was the project delivered in time? |
Yes |
|
Human resource management |
Was the workforce managed properly? |
Yes. Still need some improvement in terms of employee training |
|
Stakeholder input |
Does the project followed stakeholder input? |
Yes. Stakeholders input was involved wherever required |
|
Requirement description |
Was the requirement of the project meet |
Yes and verified with the stakeholder as well |
|
Standard |
Was the set standard for the project followed properly |
Yes including security standard required for the project |
|
Communication |
Was the communication with the stakeholders and the higher authorities proper? |
Yes throughout the project proper communication was maintained |
|
Performance |
Does the project worked properly |
Yes as required |
|
Stakeholder satisfaction |
Was the stakeholder satisfied |
Yes |
From the post project implementation report it is concluded that project performed quietly well in reference with the set goal and objective of the project.
References:
Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management information systems within the extended enterprise. International Journal of Project Management, 32(1), pp.18-29.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
Martinsuo, M. and Hoverfält, P., 2018. Change program management: Toward a capability for managing value-oriented, integrated multi-project change in its context. International Journal of Project Management, 36(1), pp.134-146.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Vanhoucke, M., 2014. Integrated Project Management and Control. Springer. doi, 10, pp.978-3.
Vanhoucke, M., Coelho, J. and Batselier, J., 2016. An overview of project data for integrated project management and control. Journal of Modern Project Management, 3(2), pp.6-21.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
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