Project Management Approach For Managers Network Conference

Project management approach

The paper mainly reflects on the organization “Manager Network” that mainly engages in providing networking related benefits for the people all across Australia. It is found that the main aim of the organization is to organize a conference that will generally provide proper information on the cutting-edge leadership topics which mainly includes leadership skills, knowledge as well as trends. It is found that the conference will also be helpful in promoting the management networks by providing professional development for the clients. It is found that the entire project will be completed successfully by 12^th November 2018.

 It is found that the roles as well as authorities of the project team members are generally provided in the table below:

Team members	Roles and authority
<please fill> Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Project manager
<please fill>	Event manager
<please fill>	Business consultant
<please fill>	Food manager
<please fill>	Decorator
<please fill>	Project sponsor

The in-scope of the project include:

• Organizing a conference for the organization
• Selection of the venue
• Booking venue
• Making arrangement for accommodation for the participants
• Completion of project by 12^thNovember

The out-scope of the project include:

• Improper training facility to the team members
• Improper information about the project suppliers

 The project milestones are provided below:

Milestone	Completion date
Completion of planning phase	30th July 2018
Completion of execution phase	24th September 2018
Completion of closure phase	12th November 2018

The sequence and dependencies of the tasks is reflected in the table below:

Task Name	Dependencies
Conference for the organization “Managers Network”
Project planning phase
Meeting
Venue selection	2
Audiences identification	3
Deciding on a theme	4
preparing budget and plan	5
Finding sponsors	6
Milestone 1: Completion of the project planning phase	7
Project execution phase
Setting date and booking venue	8
Providing lighting as well as audio visual facility	10
Arranging rental equipment	11
Making arrangement for accommodation of the participants	12
Milestone 2: Completion of execution phase	13
Conference
Conference meting	14
Food and beverage
Arranging food for the participants	16
Food preparation	18
Sign off the project	19
Milestone 3: Completion of final phase	20

The roles and responsibilities of the team members are provided below:

Roles	Responsibilities
Project manager	They are mainly responsible of initiating, executing as well as planning the project for conducting a conference successfully.
Event manager	The event manger is the person who is mainly responsible of arranging the conference for discussing the cutting-edge leadership topics.
Business consultant	The business consultants take the responsibility of managing the conference in context to marketing, human resources as well as accounting.
Food manager	Food manger is the person who takes the responsibility of managing the work that are associated with the food arrangement for the project participants.
Decorator	The decorator is the person who generally engages within the project for decorating the venue so that the theme of the conference can be understood by the participants.
Project sponsor	The entire accountability of the conference will be handled with the help of the project sponsors.

The stakeholders who are mainly associated with the project are reflected below:

• Project manager
• Event manager
• Business consultant
• Food manager
• Decorator
• Project sponsor

Project communication

The communication plan for the project is provided in the table that is given below:

Audience	Message	Vehicle	Timing	Responsible
Project manager	The team leaders generally provide information about the status of the project	Email, status report	10a.m	Team leaders
Team members	The project manager generally discusses the objectives as well as goals of the project.	Email, Face to face meting	9.am	Project manager
Team leaders	The team members generally discuss on the problems that they face while undertaking the project.	Email, Face to face meting	9.am	Project team members

 The changes that are required with the project are mainly listed below:

Changes in the schedule: As the date of the conference changes, it is very much necessary to change the date of the project schedule so that the project can be completed on time.

Changes in the budget: It is identified that due to the changes in the schedule, the budget of the project increases and therefore it is necessary to change the budget of the project.

The cost of the project can be managed properly throughout the lifecycle of the project are generally elaborated below:

 Tracking of budget: It is quite important to track the budget that is used for executing each of the activities of the project regularly in order to make sure that the entire project can be finished in the approved budget.

Proper management of resources: It is quite necessary to manage the entire work properly so that the budget that is associated with the project does not increase

The risk management plan is provided in the table below:

Risk	Description	Impact	Probability	Mitigation
Schedule slippage	It is identified that the project schedule is not properly managed then the project manager faces number of challenges in finishing the project activities on time as per the schedule.	High	High	It is quite necessary to create the schedule of the project properly by estimating the project time accurately.
Budget shortfall	If scope creep occurs then the budget that is associated with the project generally increases.	High	High	It is quite necessary use steps for avoiding scope creep so that the project can be finished successfully within the assumed budget.

The issue management is illustrated below in the given table:

Issue	Description	Impact	Probability	Resolve
Improper management	Inability of the team to manage the project activities can create issues in project completion.	Medium	Medium	Utilization of proper strategies of project management is quite helpful in mitigating the issues and challenges.

 It is found that after the completion of the project management plan, the plan will be reviewed by the project mangers as well as higher authority of the organization.

References

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