The Globex Corporation was founded in the year 2013 after the merging of two large regional businesses. Globex works for providing quality agricultural solutions to the clients. Globex has undertaken a project of development of a new online cash platform that is known as i-Crop. Globex has given the responsibility of development of the application to Virtucon as Globex had been a long standing client of Virtucon. The aim of the project is to develop an application with an easy interface. An easy interference of the application will make it easier for the growers to operate the app via smart phone or the web browsers.
Virtucon will be developing the project in house and will be implementing it as inexpensively as possible. The following sections of the document provide the details of the project team, their communication plan along with the aims and objectives of the project.
Part One
|
S. No |
Team Member |
Contact Number |
|
Role |
|
1 |
A (Please Insert the Name) |
Please Insert |
Please Insert |
Project Manager, System Administrator |
|
2 |
B (Please Insert the Name) |
Please Insert |
Please Insert |
Interface Designer and coder |
|
3 |
C (Please Insert the Name) |
Please Insert |
Please Insert |
Coder |
|
4 |
D (Please Insert the Name) |
Please Insert |
Please Insert |
Database Manager |
The project is based on developing an online cash marketplace platform. The project will not replace any existing system but will develop a new system. The Globex has made it clear that the application that is to be developed will be on a mobile enabled platform so that the sellers of the grains can have an easy access to the domestic along with the export opportunities. The application will enable the seller to set a price for their crops and the buyers will bid on the set crops. The bid that will be preferable to the seller will be selected and the payment will be made according to the preferences of the seller. The description and the identified objectives of the project are discussed in the following section.
Development of i-Crop application is a project that will enable an easy way of managing, selling and buying of the warehoused grains. I-Crop application will be a value added service for the clients of Globex who will grow and purchase the grains. The application will provide one of the most convenient ways of buying and selling of the warehoused grains as the buyer and the seller could communicate directly. The I –Crop application will incorporate solutions to unstable internet connectivity so that the transaction issues can be addressed as they occur. There are certain other features of i-Crop application including printing option, each access from web browser and the application and so on. The objectives of the project are as follows-
The table below gives an idea of the knowledge and skills that are possessed by the team members
|
Team Members |
Role |
Skills and Knowledge Inventory |
|
A |
Project Manager, System Administrator |
Possess knowledge of managing and leading the project along with the requirements gathering. |
|
B |
Interface Designer and coder |
Possess knowledge and skills about interface designing and coding |
|
C |
Coder |
Knowledge about Java programming language |
|
D |
Database Manager |
Knowledge about management and linking of the database. |
Team Communications
A Communication plan is developed in order to ensure that the team members are engaged in an effective communication among themselves. This will ensure easier sharing of the project progress and the necessary updates.
|
Communication Type |
Frequency |
Location |
emails and Document Storage location |
|
Face to face meeting |
Weekly |
Project site |
Documents will be shared via email and will be stored in Google drive |
|
Group Meeting |
Bi-Weekly |
Project site |
Documents will be stored in Google drive |
|
Face to face meeting (Globex with team) |
Monthly |
Project site |
Document will be saved and shared via goggle drive |
|
Face to face meeting (Virtucon with team) |
Monthly |
Project site |
Document will be saved and shared via goggle drive |
Team Rules & Expectations
Prior to the execution of the project, it is essential to set proper team rules and identify the expectations of the team. The team rules that will be followed during the implementation of the project are as follows-
The expectations from the project team are as follows (Harrison & Lock, 2017)-
Team values
When the team values are put in place, it helps in easier management of a project. The team value is a characteristic that helps in segregating the right from wrong (Haughey, 2013). The team members will follow the team rules and will always act according to the set rules to meet the expectations. Following a set team value helps in easier decision making that in turn drives the project towards success. An efficient project management team should follow a planned approach of implementation a project which will eventually reduce the chances of conflict in a project team. The team values for this project management team are as follows (Burke, 2013)-
Code of ethics
The code of ethics ensures that the project team will be fair and responsible towards their work. A project or a project team needs to follow the code of ethics to implement a project in an ethical manner. The code of ethics associated with this particular team is as follows (Phillips, 2013)-
|
Role |
|
Date/Time& Attendees |
|
A (Project Manager) |
|
Please Insert A,B,C,D, Globex, Virtucon |
|
|
A meeting has been held to discuss the project requirements and the specifications |
|
|
Outcome of the meeting: It is decided that the requirements of the project will be identified in the initiation phase of the project
|
Meeting 2
|
Role |
Date/Time& Attendees |
|
|
C (Coder) |
Please Insert A,B,C,D, Globex, Virtucon |
|
|
The meeting was held to discuss the system requirements of the application that is to be developed. |
||
|
Outcome of the meeting: A prototype of the application will be delivered prior to the coding of entire system for approval by Globex |
Meeting 3
|
Role |
Date/Time& Attendees |
|
|
A (Project Manager) |
Please Insert A,B,C,D |
|
|
The subject of the meeting was to discuss the project progress |
||
|
Outcome of the meeting: The Communication plan that is prepared will be used for communicating any issue arising in the project |
|
What we know
|
What we think we know (Assumptions) |
What we don’t know (Questions to be Answered) |
|
The objective of the i-Crop application |
The estimated project cost |
Are the resources required readily available? |
|
The requirement specification of Globex |
The user acceptance criteria |
Will the project be implemented in the set schedule? |
|
The project management plan to be followed |
The acceptance criteria of the project |
Will there be any need for training? |
|
Te estimated schedule of the project |
The resource requirement |
If yes, what will be the training process? |
Learning Cycles
In order to ensure an easier and effective information flow within the team, it is essential to develop a communication plan (Zulch, 2014). The communication plan that is developed will be followed by the project management team for ensuring effective communication among the team. The communication plan that has been developed in illustrated in the following table (Bratton & Gold, 2017)-
|
Stakeholder name |
Information to be shared |
Frequency of information exchange |
Location of information exchange |
Purpose of communication |
Mechanism for communication Hardcopy, pdf, ppt, word, email, etc. |
|
Who |
What |
When |
Where |
Why |
How |
|
Virtucon |
The deliverables of the project |
Monthly |
Project Site |
To share the details about the deliverables of a project |
Face to Face Meetings and emails. |
|
Globex |
The requirement specification of the project |
Once (during project initiation) |
Project Site |
To share the details about the requirements of the project (Perkins, 2014) |
Face to Face Meetings and emails. |
|
Project Manager |
The Project Progress |
Weekly |
Project Site |
The share the project progress |
Conference, Face to Face Meetings. |
|
Resource Manager |
Reporting the status of resource allocation |
Bi-Weekly |
Project Site |
To share the details about the availability of the project resources (Beringer, Jonas & Kock, 2013) |
Conference and Face to Face Meetings. |
The above table represents the communication plan that will be used by the team members to communicate the status of the project along with the project progress. Communication plan will therefore ensure an improved communication among the team members.
Part Four:
Reflection –
This project had been a good opportunity for me to learn the different aspects of managing a project. Project management is a complex task and the project manager is responsible for managing and implementation of a project successfully. The project manager has a leading role to play in management of a project as the project manager has the responsibility of developing a project plan.
I have understood the importance of different tools and techniques that are used in project management. Scheduling is an important aspect of project management as it ensures the delivery of the project within a scheduled time. While working on the project, I have understood the importance of communication in project management. Therefore a communication plan is developed which will ensure effective communication flow among the team members.
Conclusion:
The report gives an overview of the development strategy and team works which will be followed while development of the i-Crop Application. This application will be developed in order to ensure easier management of the warehoused grains. The application will help the buyers and the seller to easily communicate about a particular transaction thus increasing the efficiency in the process of management of the warehoused grains.
The report gives an overview of the team structure along with the detailed responsibility of each team members. The report identifies the aims and the objectives of the project and formulates a communication plan for easier project implementation. Effective communication among the team members are essential to ensure and easy communication flow among the project team. If followed a planned approach, it is possible to deliver the project within a scheduled time.
References
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project portfolio management and its impact on success. International Journal of Project Management, 31(6), 830-846.
Bratton, J., & Gold, J. (2017). Human resource management: theory and practice. Palgrave.
Bredillet, C. (2014). Ethics in project management: some Aristotelian insights. International Journal of Managing Projects in Business, 7(4), 548-565.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Haughey, D. (2013). The role of the project manager. Project Smart UK. Retrieved online, 4.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kissi, J., Dainty, A., & Tuuli, M. (2013). Examining the role of transformational leadership of portfolio managers in project performance. International Journal of project management, 31(4), 485-497.
Leach, L. P. (2014). Critical chain project management. Artech House.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Perkins, D. (2014). Conceptualizing defensive silence in project-manager-to-project-sponsor communication. Leadership & Organization Development Journal, 35(1), 2-19.
Phillips, J. (2013). PMP, Project Management Professional (Certification Study Guides). McGraw-Hill Osborne Media.
Zulch, B. G. (2014). Communication: The foundation of project management. Procedia Technology, 16, 1000-1009.
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