The report mainly focuses on the development of a website and an app for the organization “Globlex” with the help of Virtucon. The system that will be developed will be helpful in providing some extra services to the clients including the facility of online transaction, bidding as well as accessing both the domestic and international markets. In order to develop the system, the paper mainly focuses on the team charter, team rules and expectations. Moreover, communication plan is also developed for the project.
|
S. No |
Team Member |
Contact Number |
|
Role |
|
1 |
X |
<Please Fill> |
<Please Fill> |
Project manager |
|
2 |
Y |
<Please Fill> |
<Please Fill> |
System developer |
|
3 |
Z |
<Please Fill> |
<Please Fill> |
Team leader |
The organization “Globlex” expands its business and in order to manage the operations of the business and for meeting the requirements of its customers, the organization wants to add some extra services for the clients with the development of the new system. The project of developing the system of “i-corp” for the Globlex clients is quite advantageous as it assists in providing the facility of accessing both the domestic market as well as international market online for both buying and selling grains.
|
Role(s) |
Project manager |
Team leader |
System developer |
|
Responsibilities |
They take the responsibility for managing the project deliverables. |
They take the responsibility of facilitating collaboration. |
The system developer takes the responsibility of designing as well as installing the system software |
|
They take the responsibility of monitoring the project plan |
They take the responsibility for focusing on the needs of both the internal as well as external requirements |
They maintain the entire system |
|
|
They prepare as well as monitors each phase of the project. |
They take the responsibility for communicating the status of the team and accomplishment of project tasks. |
Helps in giving better and efficient services to the clients. |
|
|
Skills/ Knowledge |
They have the skills of managing risks and issues |
They are skilled in proper communicating. |
They are skilled in programming as well as computer programming. |
|
They generally lead the entire project |
They have proper knowledge and skills in management of tasks |
They are skilled in resolving logical problems |
|
|
They motivate the team for working hard for the project. |
They are skilled in inspiring the team members. |
They are skilled the making the required modifications within the entire system. |
Team Rules & Expectations
|
Team Rules |
The rules of the team: Ø Providing clear as well as constant feedback Ø Keeping the membership of the team stable’ Ø Determining the decisions of the team |
|
Expectations (previous experience) |
The expectations are: Ø Proper management of project resources Ø Getting delivery of the project within the expected time Ø The client will get benefit from the new system |
|
Values |
The values include: Ø Growth as well as learning from the project work Ø Embracing as well as driving the ongoing changes within the project. |
|
Code of Ethics |
The code of ethics includes: Ø The team members are not pressurized Ø Proper professional code of conduct must be used Ø Originality with the work is necessary |
|
Name |
Signature |
Date |
|
1. X |
<Please Fill> |
30-08-2018 |
|
2. Y |
<Please Fill> |
30-08-2018 |
|
3. Z |
<Please Fill> |
30-08-2018 |
|
Role |
Date/Time& Attendees |
|
|
Project manager |
The meeting is arranged for knowing the status of the project |
X, Y, Z |
|
Scribe |
The project managers can be able to know about the status of the project. |
|
|
Outcome of the meeting: The project manager can be able to take proper steps for managing the deadline. |
Meeting 2
|
Role |
Date/Time& Attendees |
|
|
Organiser X System developer |
The system developer arranges the meeting for reflecting on the system faults. |
X, Y, Z |
|
Scribe |
The project manager generally receives the details about the faults within the system. |
|
|
Outcome of the meeting: The project managers generally work for resolving the problems within the system. |
Meeting 3
|
Role |
Date/Time& Attendees |
|
|
Organiser X (Team Leader) |
Meeting is arranged by the team leader for reflecting on the extra resources that are required for project. |
X, Y, Z |
|
Scribe |
The project managers get to know about the resources which are generally needed for finishing the entire project. |
|
|
Outcome of the meeting: The outcome of the meeting is that the project managers can be able to provided the resources which are required for successful project completion. |
Team LearningRecord
|
What we know |
What we think we know |
What we don’t know |
|
The fund for the project is provided by Globlex |
The project will get over within the funded amount. |
Financial issues can occur. |
|
The project will be helpful in giving online transaction support. |
The procedure of online transaction is quite helpful. |
Security related challenges can occur. |
|
Project Objectives |
The objectives include: Ø To resolve technical issues Ø To deliver project within time Ø To manage the project slippage |
|
Targeted Audience |
The targeted audience include: Ø Project manager Ø Project sponsor Ø Team leader Ø System analyst |
|
Stakeholder name |
Information to be shared |
Frequency |
Location |
Purpose |
Mechanism |
|
Who |
What |
When |
Where |
Why |
How |
|
System analyst |
• Shares information regarding technical drawbacks of the system |
During testing phase |
Room 4B |
Information is shared for highlighting the issues and for mitigating it. |
Email. Face to face |
|
Team leaders |
• Shares details about the status of the project schedule. |
During project progress |
Conference hall |
• Information is shared for tracking the project |
Video conference |
|
Project managers |
• Shares details about the project requirements |
Before the initiation of the project. |
Room 3C |
· Information is shared for highlighting the project needs so that they can be met. |
Email. Face to face |
After getting engaged with the project I have identified that leadership is quite necessary for driving the project towards success. Proper leadership not only helps in sharing a clear vision but it assists in inspiring others. It assists in providing positive attitude as well as enthusiasm within the team members. The qualities of leadership like problem solving skills, team building as well as competence assists in making the project successful. Additionally, I analyzed that a leader requires to change the style of leadership with the requirement of the project and needs to acquire new qualities in order to achieve success.
As a project manager, it is quite necessary to have proper technical skills for successful management of project. Proper qualities of leadership are also necessary within the project. It is found that the project manager must have the skills of team management, resource management, cost management as well as project negotiation. Proper management of project risks are essential for making the entire project successful within the time that is expected by the organization. Additionally, the project manager should also have the capability of developing collaboration within the project team.
References
Bucero, A., & Englund, R. L. (2015, October). Project sponsorship: Achieving management commitment for project success. Project Management Institute.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Kucharska, W., & Kowalczyk, R. (2016). Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project risk management methodology for small firms. International journal of project management, 32(2), 327-340.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Snyder, C. S. (2014). A guide to the project management body of knowledge: PMBOK (®) guide. Project Management Institute: Newtown Square, PA, USA.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.
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