Portfolio Of Evidence For Workplace Project Management Process

Determine Project Parameters

Project Management has always been helpful for executing the project in an orderly process for easing the implication of the operations. The scheduling, planning, budgeting, estimating, and managing of the projects are well executed for developing the successful completion of the project. The support and development of the projects had eased the implication and alignment for developing the support for improving the utilization of the factors. The alignment would also be helpful for supporting the development of the options for aligning with the implication of the effective project management principles for the project of 24X7 facilities and services in the upper west side. The following assignment would be developed based on the implication of the facilities defining the implication of the operations and aligning the utilization of the factors.

The following assignment has been made for implementing the 24X7 facilities and services in the upper west side. The alignment would be dependent on forming the support and implementation of the effective alignment of the facilities. The improved services in the building would be installed for developing the improved facilities and operations. The successful alignment would be helpful for easing the implication of the factors defining the support and influence of activities. The completion of the improved functional analysis would form the major impact on the alignment of the support and configuration of the options. The camera services, Existing camera is reviewed, development of information hub, ordering keys and swipes, developing parcel delivery system, improving general cleanliness, upgrade lightning and design, BBQ area signage, and Madison Tower Level Upgrade. The implication of the activities would help in easing the alignment of the factors defining the alignment of the improved services for the complex building.

The project has the primary objective of defining the implication of the improved facilities and aligning the utilization of the factors. The project objective would include the factors of developing the improved services for the development of the factors. The implication would be eased with the utilization of the support and development. The deployment would be eased with the utilization of the factors aligning the development of the support and integration. The support and integration would be utilized for easing the implication and alignment of operations so that the improved functional development can be achieved. The negotiation with the client on objectives and timeline of the project would be based on the implication of the factors defining the analysis of the support and development. The analysis of the factors would be affected by the simplification of the support and development.

The stakeholders of the project are Owners Corporation 1, Owners Corporation 2, Owners Corporation 4, Owners Corporation 5, Owners Corporation 6, Owners Corporation 7, and Australian Property Management Pty Ltd.

The following table would show the roles and responsibilities of the individual for the execution of the project.

Name	Roles and Responsibilities
Shawn Lu – Australian Property Management Pty Ltd	Management of the project and execution for successful completion of the project
Esin Ibrahim – Australian Property Management Pty Ltd	In charge of project resources and estimation of the budget required for the project
Lip Phua – Australian Property Management Pty Ltd	Scheduling and Planning the project for ensuring the smooth operations of the service development for upper west side
Justin Barr – Australian Property Management Pty Ltd	Making required documentation and reports that would be helpful for executing the project activities.
Tapan Reang – Australian Property Management Pty Ltd	Supporting documentation and development for easing development of the factors for developing the implication of the operations and aligning the development of the factors.
Carla Nessel – Australian Property Management Pty Ltd	Execution of the development and renovation activities for easing the formation of the utilities to form the extension of the operations
Paul Alabach – Australian Property Management Pty Ltd	Deploying the utilization of the factors developing the alignment of the improved functional and effective development of operations
Sonia Arora – Australian Property Management Pty Ltd	In charge of HR activities for developing the successful integration of the functions aligning the significant formation of improved activities

The project of 24X7 facilities and services in the upper west side is developed for improving the functional analysis of the factors supporting the utilization of the support and development. The deliverables of the project are,

Negotiation of Project Objectives and Timeline and Identification of Client and Stakeholders

Security Camera Upgrade: The security camera upgrade would be developed for aligning with the development of the facilities for aligning the implication of the effective and smart processing.

Community Hub: The community hub would be developed for supporting the effective communication and alignment of the factors supporting the implication of the improved operations.

Improvement of general cleanliness: The general cleanliness would be improved with the help of the innovative technology and new management installation.

Upgrade lightning and design: The upgrade of the lightning and design would be required for the technology innovation and development of the factors aligning the simplification.

BBQ area signage: The BBQ area signage would be developed for easing the utilization of the development factors for general meeting and communication development.

Madison Tower Level Upgrade: The tower level would be upgraded with the general alignment of the technology development and execution.

Reduction in Levies Owning: The reduction of the levies owning would be eased in the project activities execution and development.

The project has the primary goal of defining the implication of the improved facilities and aligning the utilization of the factors. The project goal would include the factors of developing the improved services for the development of the factors. The implication would be eased with the utilization of the support and development. The deployment would be eased with the utilization of the factors aligning the development of the support and integration. The support and integration would be utilized for easing the implication and alignment of operations so that the improved functional development can be achieved.

The strategies used for the development of the project activities would be eased with the implication of the facilities defining the alignment of the improved factors. The scheduling, planning, budgeting, estimating, and managing of the projects are well executed for developing the successful completion of the project. The support and development of the projects had eased the implication and alignment for developing the support for improving the utilization of the factors. The alignment would also be helpful for supporting the development of the options for aligning with the implication of the effective project management principles for the project of 24X7 facilities and services in the upper west side.

The monitoring and reporting of the project of 24X7 facilities and services in the upper west side would be deployed with the help of easing the implication of the factors of  supporting the implication of the factors aligning the definition of the activities favouring the alignment of the activities. The use of the Gantt chart and checklist would be helpful for keeping track of the project progress and schedule. The use of various testing processes like alpha testing, beta testing, prototyping, and simulation would be helpful for easing the development of the activities. The various strategies of monitoring and reporting in the project include,

Baseline Report: The baseline report is helpful for ensuring that the effective communication process is implied successfully. The support and development would also be helpful for easing the process of the keeping track of the project activities. For example: the report would help in checking how much work of the project has been completed after time interval of one fourth, half, three fourth, and full completion of the estimated time.

Roles and Responsibilities

Checklist Development: The checklist development would be helpful for easing the utilization of effective implication management. The checklist would be developed keeping in mind the implication of the successful completion of the operations. For example- the developed checklist would keep track of the achievement of the deliverables of plan, documentation, infrastructure, technology, equipments, and final report.

Progress Journal: The progress journal is helpful for noting the day to day activities and aligning the implication of the successful development of the factors. The progress journal would allow the implication of the factors for easing the utilization of the operations. For example- the progress journal would help in back tracking the problem of schedule and change it so that the rest of the project can be completed successfully.

                       

                                                              Figure 1: Project Life Cycle Analysis

                                                                                   Source:

The risk management plan would be developed aligning the utilization of the factors defining the simplification of the factors supporting the utilization of the factors aligning the simplicity of the activities deploying the utilization of the factors developing the simplification of the operations. The risk management plan comprises of risk analysis and risk mitigation for supporting the utilization of the factors defining the implication of the operations. The risk management would involve the following factors,

Risk	Cause of the risk	Likelihood	Severity	Mitigation	Ranking
Delay in completion	The delay can be resulted by many reasons such as lack of the materials, human errors, or equipment failure that would result in halting the progress of the project.	Likely	Moderate	Accept	3rd
Over budget	The over budget is resulted due to the lack of the proper development process and inclusion of the effective implication of the factors.	Possible	Major	Avoid	2nd
Technology Issues	The technology issues are resulted when the equipments fail to involve the alignment of the operations and significant development of the factors. The device may fall short for aligning the simplification and developed operations	Unlikely	Critical	Mitigate	1st

The 24X7 facilities and services in the upper west side project would be based on the ground works and the technology innovation implementation. The following legislative requirements must be followed for the project,

• Abiding to the community welfare and development process for easing the implication of the new services
• Following the safety policies and procedures for the emergency exits and safety drills
• Aligning the implication of the factors defining the utilization of the innovative technology development
• According to Industry and Technology Development Act 1988, the encouragement of the facility for residential and commercial section should be used
• According to Western Australian Products Symbol Act 1972, the development is based on the prescribed promotion of the products

The 24X7 service technology implementation for Upper West Side project would involve the use of the technology innovation for development of the effective plan development supporting the implication of the improved development process. The following is the project plan for the improved facilities and services of upper west side, ordering keys and swipes, development of information hub, developing parcel delivery system, improving general cleanliness, upgrade lightning and design, BBQ area signage, and Madison tower level upgrade. 

WBS	Task Name	Duration	Start	Finish	Predecessors
0	24X7 service technology implementation for Upper West Side	61 days	Thu 11/16/17	Thu 2/8/18
1	Initialization	8 days	Thu 11/16/17	Mon 11/27/17
1.1	Project Analysis	2 days	Thu 11/16/17	Fri 11/17/17
1.2	Resource Accumulation	3 days	Mon 11/20/17	Wed 11/22/17	2
1.3	Initiation documents	2 days	Thu 11/23/17	Fri 11/24/17	3
1.4	Submission of documents	1 day	Mon 11/27/17	Mon 11/27/17	4
1.5	Project Kick off	0 days	Mon 11/27/17	Mon 11/27/17	5
2	Planning	13 days	Tue 11/28/17	Thu 12/14/17
2.1	Activity Listing	2 days	Tue 11/28/17	Wed 11/29/17	6
2.2	Scheduling the activities	1 day	Thu 11/30/17	Thu 11/30/17	8
2.3	Plan Outline Development	3 days	Fri 12/1/17	Tue 12/5/17	9
2.4	Review of Plan	2 days	Wed 12/6/17	Thu 12/7/17	10
2.5	Complete Plan Development	5 days	Fri 12/8/17	Thu 12/14/17	11
2.6	Plan Approval	0 days	Thu 12/14/17	Thu 12/14/17	12
3	Execution	34 days	Fri 12/15/17	Wed 1/31/18
3.1	Security Camera Upgrade	10 days	Fri 12/15/17	Thu 12/28/17
3.1.1	Existing Camera is reviewed	2 days	Fri 12/15/17	Mon 12/18/17	13
3.1.2	Upgrading the camera function	4 days	Tue 12/19/17	Fri 12/22/17	16
3.1.3	Additional and multiple cameras are installed	4 days	Mon 12/25/17	Thu 12/28/17	17
3.2	Community Hub	9 days	Fri 12/29/17	Wed 1/10/18
3.2.1	Development of Information Hub	3 days	Fri 12/29/17	Tue 1/2/18	18
3.2.2	Ordering Keys and Swipes	2 days	Wed 1/3/18	Thu 1/4/18	20
3.2.3	Developing parcel delivery system	4 days	Fri 1/5/18	Wed 1/10/18	21
3.3	Other Works	15 days	Thu 1/11/18	Wed 1/31/18
3.3.1	Improving general cleanliness	3 days	Thu 1/11/18	Mon 1/15/18	22
3.3.2	Upgrade lightning and design	3 days	Tue 1/16/18	Thu 1/18/18	24
3.3.3	BBQ area signage	3 days	Fri 1/19/18	Tue 1/23/18	25
3.3.4	Madison Tower Level Upgrade	3 days	Wed 1/24/18	Fri 1/26/18	26
3.3.5	Reduction in Levies Owning	3 days	Mon 1/29/18	Wed 1/31/18	27
4	Closure	6 days	Thu 2/1/18	Thu 2/8/18
4.1	Final report is developed	3 days	Thu 2/1/18	Mon 2/5/18	28
4.2	Submission of reports	1 day	Tue 2/6/18	Tue 2/6/18	30
4.3	Review and sign off	2 days	Wed 2/7/18	Thu 2/8/18	31
4.4	Project is closed	0 days	Thu 2/8/18	Thu 2/8/18	32

The resources required for the execution of the project 24X7 facilities and services in the upper west side are given below,

Human	Materials
Project Manager, Planner, Budgeter, Documenter, Analyst, Technician, Material, and Contractor	Construction Materials, System, Camera, Other Devices

The project of 24X7 facilities and services in the upper west side is developed for improving the functional analysis of the factors supporting the utilization of the support and development. The deliverables of the project are,

Security Camera Upgrade: The security camera upgrade would be developed for aligning with the development of the facilities for aligning the implication of the effective and smart processing.

Community Hub: The community hub would be developed for supporting the effective communication and alignment of the factors supporting the implication of the improved operations.

Organize Support Processes

Improvement of general cleanliness: The general cleanliness would be improved with the help of the innovative technology and new management installation.

Upgrade lightning and design: The upgrade of the lightning and design would be required for the technology innovation and development of the factors aligning the simplification.

BBQ area signage: The BBQ area signage would be developed for easing the utilization of the development factors for general meeting and communication development.

Madison Tower Level Upgrade: The tower level would be upgraded with the general alignment of the technology development and execution.

Reduction in Levies Owning: The reduction of the levies owning would be eased in the project activities execution and development.

WBS	Task Name	Duration	Start	Finish	Predecessors
0	24X7 service technology implementation for Upper West Side	61 days	Thu 11/16/17	Thu 2/8/18
1.5	Project Kick off	0 days	Mon 11/27/17	Mon 11/27/17	5
2	Planning	13 days	Tue 11/28/17	Thu 12/14/17
2.1	Activity Listing	2 days	Tue 11/28/17	Wed 11/29/17	6
2.2	Scheduling the activities	1 day	Thu 11/30/17	Thu 11/30/17	8
2.3	Plan Outline Development	3 days	Fri 12/1/17	Tue 12/5/17	9
2.4	Review of Plan	2 days	Wed 12/6/17	Thu 12/7/17	10
2.5	Complete Plan Development	5 days	Fri 12/8/17	Thu 12/14/17	11
2.6	Plan Approval	0 days	Thu 12/14/17	Thu 12/14/17	12
3	Execution	34 days	Fri 12/15/17	Wed 1/31/18
3.1	Security Camera Upgrade	10 days	Fri 12/15/17	Thu 12/28/17
3.1.1	Existing Camera is reviewed	2 days	Fri 12/15/17	Mon 12/18/17	13
3.1.2	Upgrading the camera function	4 days	Tue 12/19/17	Fri 12/22/17	16
3.1.3	Additional and multiple cameras are installed	4 days	Mon 12/25/17	Thu 12/28/17	17
3.2	Community Hub	9 days	Fri 12/29/17	Wed 1/10/18
3.2.1	Development of Information Hub	3 days	Fri 12/29/17	Tue 1/2/18	18
3.2.2	Ordering Keys and Swipes	2 days	Wed 1/3/18	Thu 1/4/18	20
3.2.3	Developing parcel delivery system	4 days	Fri 1/5/18	Wed 1/10/18	21
3.3	Other Works	15 days	Thu 1/11/18	Wed 1/31/18
3.3.1	Improving general cleanliness	3 days	Thu 1/11/18	Mon 1/15/18	22
3.3.2	Upgrade lightning and design	3 days	Tue 1/16/18	Thu 1/18/18	24
3.3.3	BBQ area signage	3 days	Fri 1/19/18	Tue 1/23/18	25
3.3.4	Madison Tower Level Upgrade	3 days	Wed 1/24/18	Fri 1/26/18	26
3.3.5	Reduction in Levies Owning	3 days	Mon 1/29/18	Wed 1/31/18	27
4.4	Project is closed	0 days	Thu 2/8/18	Thu 2/8/18	32

The communication in the project are developed supplying the alignment of the improved functional and development model. The communication in the project can be eased with the implication of the factors defining the synthesis of improved communication development. The communication would be eased with the simplification of the effective communication strategies like,

• Transfer of information to the stakeholders with the help of email communication
• Deployment of the support and development for the initiation of improved communication process
• Alignment of the factors defining the simplification of the information processing and sharing
• Innovative technology utilization for transferring the information

The various documents like initiation document, charter document, project plan document, communication list, risk management plan, development listing, formation plan, and other documents would be inclined for the development of project report.

The checklist for the project of 24X7 facilities and services in the upper west side is given below,

Item	Check
Gathering of initial information	Yes                        No
Resources are accumulated	Yes                        No
Alignment of operations and development of factors	Yes                        No
Project Plan is developed	Yes                        No
Infrastructure is developed	Yes                        No
Technology Innovation is installed	Yes                        No

The major problems for the execution of the project of 24X7 facilities and services in the upper west side are,

Delay in completion of the project is one of the most common issues that most of the projects have been facing in the contemporary world. However, the delay in projects would result in forming the major problems for project.

Over budget is another major problem that the project would have to face as it would result in forming the alignment of factors deploying the resource usage of the project.

The progress monitoring of the project of 24X7 facilities and services in the upper west side would be deployed with the help of easing the implication of the factors of  supporting the implication of the factors aligning the definition of the activities favouring the alignment of the activities. The use of the Gantt chart and checklist would be helpful for keeping track of the project progress and schedule. The use of various testing processes like alpha testing, beta testing, prototyping, and simulation would be helpful for easing the development of the activities. The implication of the activities would be eased with the utilization of the innovation.

	OLD	NEW
Owners Corporation 1
Legal cost & debt recovery	$20,000.00	$5,000.00
Management Stationery	$4,500.00	$2,500.00
Office Telephone charges	$7,000.00	$3,000.00
Contingency line	$10,000.00	$0.00
Provision of Maintenance Fund	$10,000.00	$0.00
Insurance Recoverable	$10,000.00	$1,000.00
Insurance Premiums	$2,04,000.00	$2,60,000.00
Waste Compactor	$12,000.00	$55,000.00
Electricity	$18,000.00	$37,000.00
Water & Sewerage	$2,10,000.00	$4,00,000.00
	$5,05,500.00	$7,63,500.00
Owners Corporation 2
Function Room Expenses	$7,50,000.00	$0.00
Contingency line	$5,000.00	$0.00
Management Stationery	$3,000.00	$1,000.00
General Maintenance	$25,000.00	$40,000.00
Gym equipment	$23,000.00	$60,000.00
Garden Maintenance	$51,000.00	$1,10,000.00
Electricity	$1,02,000.00	$1,44,000.00
	$9,59,000.00	$3,55,000.00
Owners Corporation 4
Building Manager/Facilities	$4,02,200.00	$1,89,024.00
Auto Door Repairs	$10,000.00	$5,000.00
Steam Cleaning	$13,500.00	$17,000.00
Bin Chute Repairs	$6,000.00	$16,000.00
General Maintenance	$20,000.00	$30,000.00
Electricity	$92,000.00	$1,15,000.00
	$5,43,700.00	$3,72,024.00
Owners Corporation 5
Building Manager/Facilities	$4,05,000.00	$1,89,024.00
Essential Services Repairs	$5,000.00	$15,000.00
Auto Door Repairs	$1,500.00	$7,000.00
Bin Chute Repairs	$3,000.00	$13,000.00
Electrical Repairs	$10,000.00	$18,000.00
General Repairs	$38,376.00	$30,000.00
Lift Repairs	$8,000.00	$15,000.00
Plumbing & drainage	$8,000.00	$15,000.00
	478876	302024
Owners Corporation 6
Building Manager/Facilities	$4,04,300.00	$1,89,024.00
	$4,04,300.00	$1,89,024.00
Owners Corporation 7
Building Manager	$1,58,000.00	$1,28,599.00
Rubbish Chute repairs	$20,000.00	$15,000.00
Electricity	$60,000.00	$70,000.00
	$2,38,000.00	$2,13,599.00
	$31,29,376.00	$21,95,171.00

The project would be executed under the supervision of the project manager, contractor, and Engineer for ensuring that the project is completed successfully in the estimated time and budget estimation.

WBS	Milestone	Start date	Finish date	Status
0	24X7 service technology implementation for Upper West Side	Thu 11/16/17	Thu 2/8/18	Completed
1.5	Project Kick off	Mon 11/27/17	Mon 11/27/17	Completed
2	Planning	Tue 11/28/17	Thu 12/14/17	Completed
2.1	Activity Listing	Tue 11/28/17	Wed 11/29/17	Completed
2.2	Scheduling the activities	Thu 11/30/17	Thu 11/30/17	Completed
2.3	Plan Outline Development	Fri 12/1/17	Tue 12/5/17	Completed
2.4	Review of Plan	Wed 12/6/17	Thu 12/7/17	Completed
2.5	Complete Plan Development	Fri 12/8/17	Thu 12/14/17	Completed
2.6	Plan Approval	Thu 12/14/17	Thu 12/14/17	Completed
3	Execution	Fri 12/15/17	Wed 1/31/18	Completed
3.1	Security Camera Upgrade	Fri 12/15/17	Thu 12/28/17	Completed
3.1.1	Existing Camera is reviewed	Fri 12/15/17	Mon 12/18/17	Completed
3.1.2	Upgrading the camera function	Tue 12/19/17	Fri 12/22/17	Completed
3.1.3	Additional and multiple cameras are installed	Mon 12/25/17	Thu 12/28/17	Completed
3.2	Community Hub	Fri 12/29/17	Wed 1/10/18	Completed
3.2.1	Development of Information Hub	Fri 12/29/17	Tue 1/2/18	Completed
3.2.2	Ordering Keys and Swipes	Wed 1/3/18	Thu 1/4/18	Completed
3.2.3	Developing parcel delivery system	Fri 1/5/18	Wed 1/10/18	Completed
3.3	Other Works	Thu 1/11/18	Wed 1/31/18	Completed
3.3.1	Improving general cleanliness	Thu 1/11/18	Mon 1/15/18	Completed
3.3.2	Upgrade lightning and design	Tue 1/16/18	Thu 1/18/18	Completed
3.3.3	BBQ area signage	Fri 1/19/18	Tue 1/23/18	Completed
3.3.4	Madison Tower Level Upgrade	Wed 1/24/18	Fri 1/26/18	Completed
3.3.5	Reduction in Levies Owning	Mon 1/29/18	Wed 1/31/18	Completed
4.4	Project is closed	Thu 2/8/18	Thu 2/8/18	Completed

The use of the Gantt chart and checklist would be helpful for keeping track of the project progress and schedule. The use of various testing processes like alpha testing, beta testing, prototyping, and simulation would be helpful for easing the development of the activities. The various documents like initiation document, charter document, project plan document, communication list, risk management plan, development listing, formation plan, and other documents would be inclined for the development of project report.

Monitor Project Processes and Outcomes

The strategies used for the development of the project activities would be eased with the implication of the facilities defining the alignment of the improved factors. The scheduling, planning, budgeting, estimating, and managing of the projects are well executed for developing the successful completion of the project. The use of various testing processes like alpha testing, beta testing, prototyping, and simulation would be helpful for easing the development of the activities. The support and development of the projects had eased the implication and alignment for developing the support for improving the utilization of the factors.

Item	Completed
Gathering of initial information	Yes
Resources are accumulated	Yes
Alignment of operations and development of factors	Yes
Project Plan is developed	Yes
Infrastructure is developed	Yes
Technology Innovation is installed	Yes

a) Utilization of the project management methodology

b) Proper Training Program Development

c) Implementing the use of past documents and reports

Sign off:

<name of the project manager>

<name of the project manager>

Project Manager

Conclusion

Project Management had always been helpful for executing the project in an orderly process for easing the implication of the operations. The scheduling, planning, budgeting, estimating, and managing of the projects were well executed for developing the successful completion of the project. The support and development of the projects had eased the implication and alignment for developing the support for improving the utilization of the factors. The following assignment had been made for implementing the 24X7 facilities and services in the upper west side. The alignment had been dependent on forming the support and implementation of the effective alignment of the facilities.

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