New Arts And Culture Festival: Project Management Plan And Methodology

Methodology Considerations

Discuss about the New Arts and Culture Festival Project.

According to Hornstein (2015), the development of improved project plans had been largely induced with the consideration of the implementation of the project management practices. The project management allows the application of the effective processes and methods for the deployment of the project activities and alignment of the improved processes for the integration of the effective and improved project development. The project management had aimed for the production of the effective end products favouring the development of the improved operation development. The changes in project activities would benefit the organization for performing better in development of the improved activity development.

The following report is made for the project of New Arts and Culture Festival and the project plan for the event execution has been made in this project. The methodology considerations have been executed for analysing the traditional, agile, XPM, and PMX planning methods. The completion of the study would enable the implication of the effective and smart project management considerations. The five stages of PMLC model include the process of initialization, plan development, development, monitoring, and closing. The project planning consideration would be made for analysing the considerations made for the execution of the project of New Arts and Culture Festival. The risk management process would help in analysing the factors of risk and development of the understanding for the risk response plan. The project stakeholder management is used for the development of the effective alignment of the operations.

The methodology considerations have been executed for analysing the traditional, agile, XPM, and PMX planning methods. The completion of the study would enable the implication of the effective and smart project management considerations.

Traditional: The traditional is a successive project administration improvement strategy that has been in utilized dominatingly in all little scale enterprises. The exercises of the strategy are adjusted directly and the fulfilment of every one of the stage must occur before the following one could start. The traditional undertaking administration approaches incorporate start, arranging, outlining/creating, execution/arrangement, and shutting.

Agile: The agile is a greater amount of an iterative technique for the sending of the enhanced exercises and arrangement of the viable ramifications improvement. The agile approach is iterative in nature and the arrangement of the exercises and development of the task design advancement. The duration of the agile approach are start, arranging, planning, creating, observing, and shutting. The duration of the coordinated is framed with the assistance of the shaping the arrangement exercises.

Five stages of PMLC model

xPM: The Extreme Programming or xPM does not think about the entire examination of the task exercises. The xPM is described by misty objective and arrangement. The undertaking chiefs would need to gather just the key and fundamental data in this philosophy. The exercises would be executed for framing the improvement of the tasks.  

MPx: Turner (2016) has stated that MPx has clear solution for the project.  It can be utilized for innovative work projects. However, it is unable in indicating any objective for the undertaking. The culmination of the MPx philosophy helps with shaping progressive usage of the exercises so the tasks can be framed for the project design advancement.

Initialization: Nicholas and Steyn (2017) have stated that the initialization is the starting phase of the project and results in the execution of the initial activities like resource acquisition, documentation, kick off meetings and documents sign off. The initialization phase is helpful for forming the collection of the initial documents favouring the utilization in development of future plans.

Plan Development: The plan development involves the utilization of the activities of the project and develops the plan for the development of the activities (Spundak, 2014). The plan development is helpful for the utilization of the activities favouring the implication of the operations.

Development: In the development phase, the project team runs the activities of the project for developing the specific outcome required for the project (Heldman, 2018). The site development, software development, and website development are some of the examples of the project development phase.

Execution: Marcelino-Sadaba et al. (2014) have defined execution as the process where the project team would execute the complete project plan in a specified project development method. The execution would allow the significant development of the project activities and form the implication of the activities favouring the utilization of the successive operation development.

Closing: The last phase of the project is the closing phase (Harrison & Lock, 2017). The project closing is done for the ensuring that the project team has been dissolved and all the members are freed from the project liability. The closure ensures that the project team members are freed from their respective work responsibilities.

The project plan for New Arts and Culture Festival is shown in the table below,

WBS	Task Name	Duration	Start	Finish	Predecessors
1	Initialization	5 days	Mon 5/28/18	Fri 6/1/18
1.1	Resource Accumulation	5 days	Mon 5/28/18	Fri 6/1/18
1.2	Venue and Date is selected	2 days	Mon 5/28/18	Tue 5/29/18
2	Developing	15 days	Mon 6/4/18	Fri 6/22/18
2.1	Lining the cultural program	5 days	Mon 6/4/18	Fri 6/8/18	2
2.2	Performance rehearsals	10 days	Mon 6/11/18	Fri 6/22/18	5
3	Preparing	12 days	Wed 5/30/18	Thu 6/14/18
3.1	Venue Development	7 days	Wed 5/30/18	Thu 6/7/18	3
3.2	Making Seating Arrangements	3 days	Fri 6/8/18	Tue 6/12/18	8
3.3	Preparation for Light and Sound System	5 days	Fri 6/8/18	Thu 6/14/18	8
4	Executing	3 days	Mon 6/25/18	Wed 6/27/18
4.1	Final Inspection	2 days	Mon 6/25/18	Tue 6/26/18	6,10
4.2	Event Execution	1 day	Wed 6/27/18	Wed 6/27/18	12
5	Closure	2 days	Thu 6/28/18	Fri 6/29/18
5.1	Review of the event	2 days	Thu 6/28/18	Fri 6/29/18	13

The considerations of the project plan are,

• The duration for project activities had been considered for being used successively
• The start time for the project had been considered for developing the project schedule
• Required resources for the project would be available for being used in the activities of the project
• Risk implementation would be effective for forming the utilization of the effective project durations

The project plan made for the project of New Arts and Culture Festival can be divided into five phases for effective handling of the project activities. The phases of project management have been explained below,

Project Planning Consideration

The initialization is the starting phase of the project and results in the execution of the initial activities like resource accumulation and venue and date is selected for New Arts and Culture Festival. The developing is the second phase of the project plan and it includes the activities of lining the cultural program and performance rehearsals. The third phase of the project is preparing which includes the venue development, making seating arrangements and preparation for light and sound system. The executing phase includes final inspection and event execution. The final project phase is closure and it includes review of the event.

According to Pajares et al. (2017), the risk management is a process of managing the various factors of risk and develop understanding for the development of the final project deliverable. The analysis of the risk factors would also help in forming the utilization of the effective risk development. The implication of the risk would also form the deployment of the successive and improved factors of risk management. The risk management comprises of risk identification, risk analysis, and risk mitigation process.

Identification of risk: The first step of risk management process for project of New Arts and Culture Festival is the identification of the risk factors. The risk factors are identified in this phase and successive new activities are deployed for the phase. The risk identification would be responsible for the development of the clear understanding of the probable risk factors in the project. The risk identification would help in forming the clear understanding of the project activities formation of the improved activities and development.

Analysis of the risk: According to Fleming and Koppelman (2016), the risk analysis is the method of evaluating the risk factors based on their type, probability, and severity. The study would help in listing the risk and prioritizing them based on the final deliverable for the project. The risk factors would form the impact on the deployment of the activities and forming the major factors for analysis. The identified risk for the project of New Arts and Culture Festival are,

Risk	Cost Over budget	Delay	Quality Issues	Performers Unhealthy	Less number of audiences
Type	Financial	Operational	Procurement	Human	Strategy
Probability	2	5	3	3	2
Severity	4	2	4	5	5
Rating	8	10	12	15	10
Rank	5th	4th	2nd	1st	3rd

Risk Mitigation:

Risk	Cost Over budget	Delay	Quality Issues	Performers Unhealthy	Less number of audiences
Type	Financial	Operational	Procurement	Human	Strategy
Response Strategy	Reduce	Exploit	Avoid	Accept	Mitigate

 

The management of the stakeholders for New Arts and Culture Festival project can be cone using stakeholder analysis matrix, stakeholder engagement matrix, and stakeholder communication matrix as shown below,

Stakeholder Analysis Matrix

Stakeholder Classification	Governance board	Management department	Operational level
Stakeholder Roles	Key decision making and approval	Management of the activities	Completion of the activities successfully
Stakeholders	Client, Investors, Steering Committee	Project Manager, HR manager, Contractor	Project Team, Workers, Suppliers

Stakeholder Engagement Matrix

Stakeholder	Resistant	Unaware	Neutral	Supporting	Leading
Client		C			D
Investors			C		D
Steering Committee	C				D
Project Manager				C	D
HR manager				C, D
Contractor				C, D
Project Team			C	D
Workers		C		D
Suppliers			C	D

Stakeholder Communication Matrix

Stakeholder	Client	Investors	Steering Committee	Project Manager	HR manager	Contractor	Project Team	Workers	Suppliers
Communication Means	Board Meetings, report	Board Meetings	Board Meetings, report	Report, face to face talk	Face to face talk	Report, email	Report, conversation, email	Conversation, face to face talk	Contract
Frequency	Monthly	Once	Monthly	Weekly	Weekly	Once	Weekly	Weekly	Once

The project closing is done for the ensuring that the project team has been dissolved and all the members are freed from the project liability. The responsibilities of the project would be divided among the project team members. The closure ensures that the project team members are freed from their respective work responsibilities. The project closure can be achieved by the help of the acceptance test procedures, implementation strategies, project documentation, post project audit, and final project report.

Risk Management Process

Acceptance Test Procedures: The client acceptance procedures are made for ensuring that the project had covered the client’s requirements and gained acceptance from the project client with the help of test procedures. The project would enable the use of the test procedures for ensuring that the project aligns with the criteria of the clients.

Implementation Strategies: The implementation of the strategies for ensuring that all the deliverables for the project has been met is a major factor that would align with the deployment of the activities and utilization of the strategies for improving the outcomes.

Project Documentation: The documentation review for the various activities of the project would also be helpful for the implementation of the final project deliverable. The documentation of the project would help in making improved activity development.

Post Project Audit: The post project audit is done for analysing the project activities and forms the effective deliverable for the continuation of the finite project end results. The audit of the project would be done for the project so that the acceptance of the project can be achieved.

Final Project Report: The final report review for the various activities of the project would also be helpful for the implementation of the final project deliverable. The final report of the project would help in making improved activity development.

Conclusion

It can be concluded that the development of the project management has covered the alignment of the activities and formation of the successive growth and development of the activities. The assignment administration permits the utilization of the viable procedures and techniques for the arrangement of the undertaking exercises and arrangement of the enhanced procedures for the incorporation of the powerful and enhanced project advancement. The project administration had gone for the generation of the successful finished results supporting the advancement of the enhanced assignment improvement. The adjustments in project exercises would profit the association for performing better being developed of the enhanced action advancement. The accompanying report is made for the project of New Arts and Culture Festival and the undertaking get ready for the occasion execution has been made in this assignment. The system contemplations have been executed for dissecting the customary, coordinated, XPM, and PMX arranging techniques.

The conclusion of the investigation would empower the formations of the powerful and brilliant project administration structures. The five phases of PMLC display incorporate the procedure of introduction, design improvement, advancement, checking, and shutting. The project arranging thought would be made for examining the contemplations made for the execution of the undertaking of New Arts and Culture Festival. The hazard administration process would help in examining the elements of hazard and advancement of the comprehension for the hazard reaction design. The undertaking partner administration is utilized for the advancement of the compelling arrangement of the report.

Ms-Project holds an integral role for the development of the final project plan and it comprises of scheduling the project in a specified timeline. The Ms-Project works fundamentally for the improvement of the rundown of the exercises required for the venture and adjusting them on a particular time span. It helps in organizing the exercises of the venture and dealing with the exercises all the while. The brilliant arranging of the Ms-Project would empower the clients for the arrangement of the viable task design records. The utilization of the concentric task design would help in shaping the arrangement of the advancement of the enhanced movement posting. It has been widely used for planning and scheduling the activities on a specific list. The importance of Ms-Project is,

Effective planning and scheduling: The Ms-Project works significantly for the development of the list of the activities required for the project and aligning them on a specific timeframe. It helps in prioritising the activities of the project and managing the activities simultaneously. The smart planning of the Ms-Project would enable the users for the formation of the effective project plan documents. The use of the concentric project plan would help in forming the alignment of the development of the improved activity listing.

Smart Timeline View: The smart timeline view of Ms-Project would enable the project managers for viewing the project plan in an integrated timeline highlighting the tasks, critical tasks, task summary, project summary, and resources. The timeline is a bar chart representation of the duration of the activities so that the overall project duration can be estimated. The completion of the project plan would be eased by the utilization of the improved operation development.

Collaboration: The use of the Ms-Project would be helpful for the formation of the effective and improved activity development. The common platform for the Ms-Project would ease the utilization of the file sharing and team dashboard options. The dashboard would provide the extensive utilization of the operations and it would also form the enable of the Ms-Project. The collaboration of the Ms-Project is helpful for the development of the effective information transfer.

The brilliant course of events perspective of Ms-Project would empower the undertaking directors for survey the venture design in an incorporated timetable featuring the assignments, basic errands, undertaking synopsis, venture outline, and assets. The course of events is a bar graph portrayal of the term of the exercises with the goal that the general venture span can be evaluated. The fulfilment of the venture design would be facilitated by the use of the enhanced task improvement. The utilization of the Ms-Project would be useful for the arrangement of the powerful and enhanced movement advancement. The basic stage for the Ms-Project would facilitate the usage of the document sharing and group dashboard alternatives. The dashboard would give the broad usage of the tasks and it would likewise shape the empower of the Ms-Project. The joint effort of the Ms-Project is useful for the advancement of the compelling data exchange.

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