Project Management: Cloud Based SAP Instance Implementation For Dai-Ichi Corporation

Objectives and high-level requirements

The objectives of the project are as follows:

To deploy the same platform into the Oceania operations
To deploy the SAP instance on the cloud
To facilitate SAP instance to be managed out of Europe

The high-level requirements for the project include:

2X Database servers
2X Application servers
3X Web Services Layer servers
X86 Image- per instance
SAP Cloud instance
JIRA

The project can be controlled by utilizing methods that are as follows:

Conducting regular meetings: It is very much necessary to conduct regular meetings in so that the project team members can able to discuss about the project hurdles as well as can update the tasks of the project effectively. Team meetings involves identification of dependencies as well as risks that are assigned to the tasks.

Using earned value analysis: Earned value analysis is one of the project control technique that mainly helps in measuring the performance of the project. It is one of the technique, which not only assists in quantifying project progress but also helps in controlling project. It is very much necessary to keep an eye on the CPI as well as SPI, which are related with earned value analysis in order to ensure that the entire project will be completed within the estimated budget and time.

Using critical path analysis: If the activities that are related with critical path is delayed then the project completion date gets impacted and therefore inn order to monitor as well as control the project it is necessary to keep proper track on the critical path of the project.

The resources that are required in the project are listed in the table below:

Resource Name	Type	Initials	Max. Units	Std. Rate	Accrue At	Base Calendar
Project manager	Work	P	100%	$2,000.00/day	Prorated	Standard
Paulo-SAP Expert	Work	P	100%	$2,000.00/day	Prorated	Standard
Sanjay-Cloud architect	Work	S	100%	$7,500.00/month	Prorated	Standard
June-SAP expert	Work	J	100%	$7,500.00/ month	Prorated	Standard
Larry jones-LAMP stack specialist	Work	L	100%	$3,500.00/ month	Prorated	Standard
Jenny Harvey-Linux Administrator+ LAMP	Work	J	100%	$3,250.00/ month	Prorated	Standard
Amazon cloud infrastructure( X 86 image-Per instance)	Work		100%	$2,750.00/ month	Prorated	Standard
SAP Cloud instance-Site License for Australia	Material			$200,000.00	Prorated
JIRA	Material	J		$50.00	Prorated
Travel and accommodation expenses for Paolo	Work		100%	$10,000.00/month	Prorated	Standard

It is estimated that the cloud based SAP instance for Dai-Ichi Corporation will be completed successfully within the budget that is around $864,668.75. The table below helps in reflecting the cost that is needed to complete each of the activities of the project.

Task Name	Duration	Cost
Creating cloud based SAP instance for Dai-Ichi Corporation Australia	60 days	$864,668.75
Initiation Phase	4 days	$9,387.50
Defining scope of the project	0.5 days	$1,000.00
Defining project time	1 day	$2,375.00
Defining cost constraints of the project	1 day	$550.00
Defining high level requirements	0.5 days	$1,462.50
Forming project team	1 day	$4,000.00
Milestone 1: Completion of project initiation phase	0 days	$0.00
Planning phase	6 days	$211,650.00
Developing project plan	1 day	$2,550.00
Creating schedule of the project	1 day	$375.00
Creating detailed budget for the project	2 days	$4,750.00
Obtaining sign off on plan	0.5 days	$1,437.50
Getting approval for the project	0.5 days	$2,000.00
Signals approval by steering committee	1 day	$200,537.50
Milestone 2: Completion of planning phase	0 days	$0.00
Design/build phase	36 days	$220,818.75
Detailed requirement gathering	1 day	$202,375.00
Security requirements	1 day	$162.50
Infrastructure planning	1.5 days	$206.25
System operation strategy	1.5 days	$825.00
Training preparation	2 days	$4,000.00
Configuration and development	2 days	$5,100.00
Unit/Process business acceptance testing	3 days	$525.00
Infrastructure implementation	5 days	$500.00
Implement AWS Cloud Infrastructure	5 days	$0.00
Develop SAP on the System	4 days	$0.00
Test the SAP on the AWS Cloud Infrastructure	3 days	$0.00
Find Bugs and Glitches	2 days	$0.00
Troubleshoot Issues	2 days	$0.00
Make Some Modifications in System Function	3 days	$7,125.00
Milestone 3: Completion of design/Build phase	0 days	$0.00
Go live phase	10 days	$414,437.50
End user training	3 days	$7,500.00
Business simulation	2 days	$0.00
End user practice in the system	1 day	$200,375.00
Infrastructure finalization	1 day	$200,137.50
Data migration to production	2 days	$4,050.00
Pre-go live operations	1 day	$2,375.00
Milestone 4: Completion of go live phase	0 days	$0.00
Closure phase	4 days	$8,375.00
Post-project review	1 day	$2,000.00
Stakeholder sign off	1 day	$2,375.00
Documentation	2 days	$4,000.00
Milestone 5: Completion of project closure phase	0 days	$0.00

Task Name	Duration	Start	Finish
Creating cloud based SAP instance for Dai-Ichi Corporation Australia	60 days	Mon 4/9/18	Fri 6/29/18
Initiation Phase	4 days	Mon 4/9/18	Thu 4/12/18
Defining scope of the project	0.5 days	Mon 4/9/18	Mon 4/9/18
Defining project time	1 day	Mon 4/9/18	Tue 4/10/18
Defining cost constraints of the project	1 day	Tue 4/10/18	Wed 4/11/18
Defining high level requirements	0.5 days	Wed 4/11/18	Wed 4/11/18
Forming project team	1 day	Thu 4/12/18	Thu 4/12/18
Milestone 1: Completion of project initiation phase	0 days	Thu 4/12/18	Thu 4/12/18
Planning phase	6 days	Fri 4/13/18	Fri 4/20/18
Developing project plan	1 day	Fri 4/13/18	Fri 4/13/18
Creating schedule of the project	1 day	Mon 4/16/18	Mon 4/16/18
Creating detailed budget for the project	2 days	Tue 4/17/18	Wed 4/18/18
Obtaining sign off on plan	0.5 days	Thu 4/19/18	Thu 4/19/18
Getting approval for the project	0.5 days	Thu 4/19/18	Thu 4/19/18
Signals approval by steering committee	1 day	Fri 4/20/18	Fri 4/20/18
Milestone 2: Completion of planning phase	0 days	Fri 4/20/18	Fri 4/20/18
Design/build phase	36 days	Mon 4/23/18	Mon 6/11/18
Detailed requirement gathering	1 day	Mon 4/23/18	Mon 4/23/18
Security requirements	1 day	Tue 4/24/18	Tue 4/24/18
Infrastructure planning	1.5 days	Wed 4/25/18	Thu 4/26/18
System operation strategy	1.5 days	Thu 4/26/18	Fri 4/27/18
Training preparation	2 days	Mon 4/30/18	Tue 5/1/18
Configuration and development	2 days	Wed 5/2/18	Thu 5/3/18
Unit/Process business acceptance testing	3 days	Fri 5/4/18	Tue 5/8/18
Infrastructure implementation	5 days	Wed 5/9/18	Tue 5/15/18
Implement AWS Cloud Infrastructure	5 days	Wed 5/16/18	Tue 5/22/18
Develop SAP on the System	4 days	Wed 5/23/18	Mon 5/28/18
Test the SAP on the AWS Cloud Infrastructure	3 days	Tue 5/29/18	Thu 5/31/18
Find Bugs and Glitches	2 days	Fri 6/1/18	Mon 6/4/18
Troubleshoot Issues	2 days	Tue 6/5/18	Wed 6/6/18
Make Some Modifications in System Function	3 days	Thu 6/7/18	Mon 6/11/18
Milestone 3: Completion of design/Build phase	0 days	Mon 6/11/18	Mon 6/11/18
Go live phase	10 days	Tue 6/12/18	Mon 6/25/18
End user training	3 days	Tue 6/12/18	Thu 6/14/18
Business simulation	2 days	Fri 6/15/18	Mon 6/18/18
End user practice in the system	1 day	Tue 6/19/18	Tue 6/19/18
Infrastructure finalization	1 day	Wed 6/20/18	Wed 6/20/18
Data migration to production	2 days	Thu 6/21/18	Fri 6/22/18
Pre-go live operations	1 day	Mon 6/25/18	Mon 6/25/18
Milestone 4: Completion of go live phase	0 days	Mon 6/25/18	Mon 6/25/18
Closure phase	4 days	Tue 6/26/18	Fri 6/29/18
Post-project review	1 day	Tue 6/26/18	Tue 6/26/18
Stakeholder sign off	1 day	Wed 6/27/18	Wed 6/27/18
Documentation	2 days	Thu 6/28/18	Fri 6/29/18
Milestone 5: Completion of project closure phase	0 days	Fri 6/29/18	Fri 6/29/18

The figure that is provided below is the Gantt chart, which is one of the graphical tool that helps in reflecting activities as well as tasks that are needed to be performed against time. In this project, the Gantt chart reflects the activities that are needed to be completed in order to execute the project of SAP within organization “Dai-Ichi Corporation” in 12 weeks.

The figure that is provided above helps in highlighting the critical path of the project which is considered as the longest sequence of activities that are needed to be completed on time to complete the entire project on due date. The project activities that are present on the critical path cannot be initiated until its predecessor is complete. For example, Requirement gathering for the project cannot be started until project is approved by the steering committee.

Communication Type	Objective	Medium	Frequency	Audience	Owner
Project kick off meeting	Project kick off meeting is mainly arranged in order to introduce the project objectives and for discussing about goals and objectives of the project.	Face to face	Once	Project sponsor Project team	Project manager
Project team meeting	Project team meeting is arranged in order to know about the difficulties that are faced by the project stakeholders.	Face to face Conference	As required	Project team	Project manager
Monthly status meeting	Monthly status meeting is mainly arranged in order to track the status of the project.	Face to face Presentation Conference	Monthly	Team leaders	Project manager

Risk	Description	Probability	Consequence	Mitigation
Schedule slippage	Due to slippage of project schedule, the project manager faces difficulty in completing the entire project on time and budget.	High	High	It is very much necessary to track the budget and schedule of the project with the help of earned value analysis.
Budget shortfall	If the resources of the project are misused then the project manager can face budget shortfall.	High	High	It is very much necessary to utilize the resources of the project effectively in order to reduce issues and challenges related with project budget.
Security issues	If proper security measures are not utilized then important data and information related with business can be leaked or can be misused.	Medium	High	It is necessary to have proper authentication in order to reduce security related issues and challenges

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The network diagram that is provided above helps in reflecting the activities that are interrelated with each other from project initiation to closure phase. The interrelation that are provided above with project activities helps in calculating the total time for the project. In addition to this, it is identified that with the help of the interdependencies that is highlighted within the network diagram one can complete the project as per the sequence.

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