Request For Proposal For Road Pavement Construction

Scope of Work

Discuss about the Strength development of Recycled Asphalt Pavement.

The Roads and Transport Authority invites you to acknowledge this Request for Proposal (RFP) and respond accordingly. The RFP focuses on selecting a road contractor for Road Pavement Construction to Roads and Transport Authority over a 6 months period, beginning on April 5, 2018 and ending on October 10, 2018. As per the initial term, there is a probability to renew this contract every 5 months terms.

Roads and Transport Authority in Dubai (RTA), a Government authority in Dubai is responsible for planning and execution of road and transport projects (Rta.ae. 2018). Roads and Transport Authority in Dubai proposes to appoint a road constructor for construction of road pavement in Hatta and in this regard invites proposals from potential bidders. The submitted proposal by the potential bidders shall adhere with all the requirements declared in the Request for Proposal. The Request for Proposal shall consist of Instructions to potential Bidders, General Circumstances of Contract and Requirement of Employees. The final evaluation will select the successful bidder and will be notified (hereinafter indicated as a Contractor).

The road pavements construction should be flexible in nature to sustain the abrasions and lasts long. The cost of road pavement construction varies from 30 to 40 lakhs per km simple and plain areas (Hoy, Horpibulsuk and Arulrajah 2016). The performance of flexible road pavements is considered satisfactory and the reasons are as follows. The construction cost is low and the roads are available to use within 24 hours of pavement. The carrying capacity of load is great, maintenance is easy and can be repaired and resistance to skid. The movements of layers underlying the road pavements are accommodated as per weather change and deformation of load. The type of flexible pavement to be used is asphalt bound base (semi-rigid). The road pavement construction should include layers of bituminous surface (a wearing course), base course, sub-base, frost protection base layer and sub-grade (Huang and Di Benedetto 2015). The primary materials should be used are asphault, concrete and stone.

The scope of the work in this proposal is to construct road pavement for all the roads connected in Hattari with necessary permits granted from Federal, State and local Government and government agencies to proceed. The project should consider all the necessary requirements such as lines, traffic controls, shrubs and fences. The Bidder should acquire proper license of construction and maintenance of roads and transport to be eligible for participating in the bidding competition and selection of Bidder.

Analysis Requirements

The following are the analysis requirements for road pavement construction for Roads and Transport Authority in this RFP.

• Hardness: The road pavement should be hard sufficiently to provide resistance to scratch.
• Toughness: The rod pavement should be tough to provide resistance to wheel loads effect.
• Durability: The sufficient durability is required to resist the weathering agencies (Jamshidi et al. 2016).
• Strength: The road pavement should have maximum crushing strength.
• Cementation: The binding property of binders in the road pavement materials is required.
• Adhesiveness: The capacity to bind the materials of road pavement is essential.

Roads and Transport Authority will evaluate several criteria for finalizing the suitable Contractor.  Contractors are instigated to be intrusive and creative in their project proposals (Moretti, Cantisani and Di Mascio 2016).  The following points summarize the main qualitative areas which will be examined, along with their complete and overall ranking. 

• Proposed work approach and plan
• Familiarity with rule and regulations related to the work process
• Quality, Quantity and completeness
• Relevance and transience
• Qualifications associated to pavement analysis, design and development
• Qualification of staff with relevant experience
• Allocation of manpower
• Completeness and experience of similar projects and references

The following given below are the aspects which will be evaluated to understand your company and your ability to successfully achieve this important Roads and Transport Authority requirement. Please provide response against the questions to evaluate the responses for the selection and reference each particular question (Ofudu, Akaha and Akpokodje 2016). 

1. Illustrate a brief overview of involvement of you organization in road pavement construction.
2. Give overview of your current market and from how long your organization is working in this field?
3. Provide annual sales of your organization.
4. Branches of your organization?
5. Determine the number of workers associated with your company. How many are actually committed to road construction and road pavement?
6. Which of them are on contract or full time?
7. Describe your main distribution partners along with past and current relationships with manufacturers.
8. How your workings are different from your competitors and how it will benefit our project?
9. Will your company give any part of the contract to third party contractors as a subcontract? If the answer is yes, then please demonstrate the parts that you will subcontract and summary of past experiences of handling tasks together.
10. Please describe experience of your organization in handling road pavement construction.

1. Illustrate your proposed work plan for pavement construction preferred stakeholder. The following information to be provided:
2. Key activities of your proposed work plan
3. Timing schedule
4. Required information from Roads and Authority Transport
5. Deliverables
6. Work plan, checkpoints, and other decision factors.
7. If we select your organization, what Roads and Authority Transport resources would you require (e.g., concrete, asphalt and binding materials) during the course of pavement construction?
8. Please identify and evaluate the team which will be assigned to the road pavement construction and describe your planning to communicate with our company and any third party involved to provide services to Roads and Authority Transport.
9. Please describe your experience in providing pavement construction for your customers, focusing on better roads and highways.
10. How will you demonstrate the assurance of your pavement materials and their pricing levels that it will be highly competitive over long period of time when new improved materials may be introduced?

1. Describe completely your pavement construction options consisting of request to assist the project, delay schedule, time spent, required staff and expeience of staff. Provide brief details of your capabilities to do reporting.
2. Determine required document and help support that will be available from business and end user perspective.
3. What are the options for training of clients required by employees?
4. Determine teams, newsletters, websites and conferences through which you share of feedback for road pavement construction.
5. How will you monitor and manage satisfaction level of customers and assurance of project quality on daily basis and how it will affect our processes?
6. Roads and Authority Transport user base differs considerably in services of construction levels. Please determine your prior experience in achieving successful support to users that may be unknowledgeable and possess limited construction features and skills.

1. Describe your standard services and their prices that you generally employ.
2. What is the standard prices that you employ on the following materials:
3. Stone mastic Asphalt
4. Concrete
5. Stone
6. Soil
7. Cement

The following factors are the essential part in road pavement construction that describes the labour-based procedures and methods.

• Minimum remuneration of skilled labour- The labour-based procedures and methods are important and also competitive in nature that affects the remuneration of workers.
• Labour availability- The availability of labour are important in the road pavement construction as it is important factor to decide the successful completion of construction.
• Experienced labours- The experienced labours will ensure quality and quantity of road construction (Santos et al. 2017). Hence, better construction will be provided.
• Neutralized designs- The designs should be made to suit the labour working conditions and enhance their working ability.
• Health and safety of workers- The health and safety of workers are important in any construction works due to risks of accidents and hazards.
• Transport facilities- The transport facilities play an important role as workers individually or in a group are not sufficient to do the construction work (Santos et al. 2015). Hence they need transport facilities.

The asset management is defined as a system to manage asset such as financial assets, buildings, human capital and intellectual property. The asset management acts as a conceptual framework to provide processes for different levels of asset management. The asset management process has different levels that include starting point, levels of service, option identification, decision making and implementation. The different levels are managed by a single level that is reporting and monitoring. The asset management process starts with analyzing of the asset and defining goals and objectives that further goes for condition assessment to suit the demand aspirations. The next level identifies the performance gaps and different service options to make decision for budget optimization and risk management. The final level is to implement the work programme and service delivery. All the levels described are reported and monitored by another level to measure the performance and improve actions at all levels individually. The asset management process flow chart is given below.

Figure 1: Asset Management Process

(Source: Created by author

Figure 1: Work Breakdown Structure

(Source: Created by author)

ABC is the designated Roads and Transport Authority representative for this project.  All the required information related to this Request for Proposal, please contact the following person.

ABC

AC Consultations Pvt. Ltd.

[email protected]

9876543210

Please determine your intention of response, by email or phone, to the above given email address in the section of Response and questions Due date provided in the Key Dates table given below (Santos et al. 2017). Please also provide the details of the person responsible for communicating your response against RFP. We also want you to submit clarifications, if any, regarding the proposal and provide answers as per the date provided in the section of Answers Provided.

Qualitative Areas to Be Examined

Please submit a soft copy of your response against this proposal to the email address provided in the section of Communications and Response (Trupia et al. 2017).  All responses from the potential bidders must be received on or before 6.00 pm EST on the section of Proposals Due in the table of Key Dates given below.

Our organization’s plan is to make presentation with the chosen organizations on the Presentations date given in the table of Key Dates.  The presentations will be given at Roads and Transport Authority at PO Box 118899, Dubai United Arab Emirates, and we will endeavor in choosing of successful organization.

Event details	RFP Issue date	Response  and Questions Due date	Answers Provided date	Proposals Due date	Presentations date
Date	5 Feb 2018	12 Feb 2018	15 Feb 2018	18 Feb 20118	20 Feb 2018
Time	2.00 hours EST	3.00 hours EST	1.30 hours EST	2.00 hours EST	4.00 hours EST

The proposal should be submitted and does not oblige Roads and Transport Authority in any manner to make a contract for the acquired cost by your organization.

This proposal is a sole property of our organization and shall not be disclosed to any third party or any other party. It is evaluated, planned, designed, developed, acknowledged and submitted to acknowledged partners of Roads and Transport Authority solely for the benefit of Roads and Transport Authority.

Roads and Transport Authority provides no guarantee of future prospective and offers information given are direct to assist stakeholders in preparation of proposal.

Conclusion

Therefore above requirements show Request for Proposal of outsourcing of road pavement construction to potential bidders. The best bidder will be chosen as per the information stated by them of their work, qualification of workers and staff and experience. The selection criteria are discussed to determine the neutralized procedure for selection of the best bidder. The selected bidder is then referred to as Contractor and they have to be liable to serve as per Roads and Transport Authority policies and procedures. The rules and regulations along with time schedule working environment are discussed to be taken into account. Therefore, the above paragraphs conclude that it is necessary to abide by the given requirements and instructions to achieve the successful road pavement construction and maintenance

References

Hoy, M., Horpibulsuk, S. and Arulrajah, A., 2016. Strength development of Recycled Asphalt Pavement–Fly ash geopolymer as a road construction material. Construction and Building Materials, 117, pp.209-219.

Huang, S.C. and Di Benedetto, H. eds., 2015. Advances in asphalt materials: Road and pavement construction. Woodhead Publishing.

Jamshidi, A., Hamzah, M.O., Kurumisawa, K., Nawa, T. and Samali, B., 2016. Evaluation of sustainable technologies that upgrade the binder performance grade in asphalt pavement construction. Materials & Design, 95, pp.9-20.

Moretti, L., Cantisani, G. and Di Mascio, P., 2016. Management of road tunnels: Construction, maintenance and lighting costs. Tunnelling and Underground Space Technology, 51, pp.84-89.

Ofudu, O., Akaha, C.T. and Akpokodje, E.G., 2016. Stabilization of dredged spoils for pavement construction in the Niger Delta, Nigeria. Global Journal of Geological Sciences, 14(1), pp.87-95.

Rta.ae. (2018). ?????? ????????. [online] Available at: https://www.rta.ae/wps/portal/rta/ae/home/!ut/p/z1/04_Sj9CPykssy0xPLMnMz0vMAfIjo8zi_QwMTNwNTAx93EPNDAwcQ4MCA8O8gowNXMz1w_Wj9KNASgIMLTycDAx9DIxDnIBKAkO8Ai29PD0MjaEKDHAARwP94MQi_YLs7DRHR0VFAKlz70E!/dz/d5/L0lHSkovd0RNQUZrQUVnQSEhLzROVkUvYXI!/ [Accessed 29 Mar. 2018].

Santos, J., Bryce, J., Flintsch, G. and Ferreira, A., 2017. A comprehensive life cycle costs analysis of in-place recycling and conventional pavement construction and maintenance practices. International Journal of Pavement Engineering, 18(8), pp.727-743.

Santos, J., Bryce, J., Flintsch, G., Ferreira, A. and Diefenderfer, B., 2015. A life cycle assessment of in-place recycling and conventional pavement construction and maintenance practices. Structure and Infrastructure Engineering, 11(9), pp.1199-1217.

Santos, J., Flintsch, G. and Ferreira, A., 2017. Environmental and economic assessment of pavement construction and management practices for enhancing pavement sustainability. Resources, Conservation and Recycling, 116, pp.15-31.

Trupia, L., Parry, T., Neves, L.C. and Presti, D.L., 2017. Rolling resistance and traffic delay impact on a road pavement life cycle carbon footprint analysis. In Pavement Life-Cycle Assessment (pp. 89-98). CRC Press.