Question:
Discuss about the Constructively Influence Behavioural Interactions.
The ProCon Services in Australia is a Project Management consultancy. The company has been engaged by the Vella IT Office Fitouts. They are undertaking the medium rise office building in Sydney. The company is looking to implement an effective project management technique within the company. The fitout for the company has been completed partly and the project manager who was in charge of the project has left the project abruptly and also hence, the company is facing a huge amount of problems regarding the situation. I have been provided with the responsibility to take charge of the situation and try and improve the performance of the overall project team.
The report is used for the discussions of the findings to the board of Vella IT Office Fitouts, including Jim Vella, the business owner and chairman.
The report consists of different type of factors on which the analysis of the present situation of the company depends. The additional information about the project is also provided in this report. In addition to this, an overview of the current project team and the leadership situation is also provided in this report. In addition to this some recommendation for the improvement of the project is provided in this report.
It is given that the building comprises of four level. The building can accommodate around 200 peoples. In addition to this, 50 people can be accommodated on each of the floors of the buildings. The Vella Offices are in charge of furnishing the whole building and also it is known that 200 staffs of the Ferrari Software company are to be accommodated in the building. Further investigation revealed further information such as total budget in which the project was to be completed was $1.2 million. The original schedule was for completion in a total of four months, commencing on 1 March, and completing on 30 June. It is now 1 May. At this point, the schedule states that work on the ground floor should be completed, the first floor 50% completed and the second floor 50% completed. Work on the top floor is not yet due to commence. On investigation, it is found that the work on the ground floor is only 75% complete, the first floor is 25% complete and the second floor is 25% complete. Also, the top floor is 50% complete, ahead of schedule. So far, $675K has been spent on the fitout.
The cost variance generally deals with the budgeted cost and the actual cost. It is basically the budgeted cost for the work that is to be performed minus the actual cost used for the implementation of the project. It is the contrast amongst arranged and real expenses of specific undertakings inside a predetermined period. A negative cost fluctuation implies that a project is over spending plan, while a positive difference implies that it is a satisfying plan. Proceeding with the case, 75 percent of the ground floor work is finished in the main month. In addition to this, it is also known that the first floor is 25% complete and the second floor is 25% complete and total budget for the fitout is $1.2 M and hence, it is expected that half of the project would be completed. the total expenditure would have been $600K. However, the actual expenditure was $675K. Hence the cost variance for the project is $600-675, which provides a negative result and this means that he project is already running on a loss.
The schedule variance is the variance of the schedule of the project from the actual schedule of the project. Schedule Variance is the planned cost of work performed less planned cost of work booked. As such, it is the dollar estimation of the distinction between the work booked for fulfillment in a predetermined period and the work really finished. A negative timetable fluctuation implies that an undertaking is behind calendar, while a negative change implies that it is in front of calendar. To close the redesign illustration, the calendar change toward the finish of the principal month is $600K short $675K or – $75. As such, the project is $75K behind schedule.
|
Particulars |
Total Budget |
Projected Schedule |
Scheduled Cost |
Actual Schedule |
Flexible Budgeted Cost |
|
Ground Floor |
$300,000 |
100% |
$300,000 |
75% |
$225,000 |
|
1st Floor |
$300,000 |
50% |
$150,000 |
25% |
$75,000 |
|
2nd Floor |
$300,000 |
50% |
$150,000 |
25% |
$75,000 |
|
Top Floor |
$300,000 |
0% |
$0 |
50% |
$150,000 |
|
Budgeted Cost |
$1,200,000 |
$600,000 |
$525,000 |
||
|
Less: Actual Fitout Cost |
$675,000 |
||||
|
Cost Variance |
($150,000) |
||||
|
Remarks |
Adverse |
Additionally, it has been knowing that the Tony Faultier the previous project manager of the project has left very little records for the work that he has done. In addition to this, it is also known that the person was very a belligerent, even bullying, project manager. He was also very lazy. The information provided about the building is that the building comprises of four level. The building can accommodate around 200 peoples. In addition to this, 50 people can be accommodated on each of the floors of the buildings. The Vella Offices are in charge of furnishing the whole building. There was also cause of leakage from the first floor that resulted in causing plumbing problems.
The current project and the leadership behaviors are related to the Organizational Zoo Model and according to the model it is believed in the Metaphor as a means to constructively influence behavioral interactions in project teams. This model is associated with the Reflective Performance Cycle (Shelley and Maqsood, 2014). Connections in light of the RPC display were accounted for by project teams to build up a superior comprehension of each other and project members. Their input shown that encouraging such connections can add to more noteworthy put stock in, utilizing more assorted viewpoints and building more grounded connections between colleagues and furthermore with Stakeholders. The project team members have reported that Tony was seen as bullying, belligerent and also lazy to some extent. The team members reported about the top that the top floor was causing problems but the project manager had taken no action for the situation. It was also reported that Tony was intolerant and impatient. The new project that is to be appointed should be able to handle the situation that is at hand and should possess efficient leadership qualities. As of now the staffs have lost faith in the company and might be unsatisfied with the company. The new project manager should be able to provide ample scope of training for the staffs of the company. This would improve the performances of the staffs and also reduce the risks in the project. According to the Organizational Zoo the Project Manager should be also able to assess the behaviors of the people that are involved in the project and also should be able to act readily on any kind of given situation.
According to the Organizational Zoo theory there are three type of leaders – those who make things happen, those who watch things happen and those who think about the thing that had happened. There is requirement for the people who can make thing happen in the project. The leader should be versatile so that he can understand the different type of personalities in the team and also try to be a leader in a team than a boss.
The current project team is not happy with the situation. They have already expressed their discomforts against the Project manager and also with the limited amount of training that they have received is not sufficient for the staffs to work on the project. In addition to this, the company is offering the staffs performance based payment hence, the staffs are more concerned on providing quantity more than quality. Hence, the project is suffering loss. Organizational Zoo metaphor allows members to profile the behavioral inclinations of stakeholders and of the team collectively (Shelley and Maqsood, 2014). This enables conversations around how behaviors impacts the team and likewise empowers sharing of different points of view on the conduct.
The following recommendations can be provided to the company for the completion of the project:
Conclusions
The report deals with the ProCon Services Australia. Company is looking to implement a project that is half completed and in addition to this the current project manager of the company has left the job. Hence, the company are looking to complete the remaining part of the project within the allocated time and budget. I have been provided with the responsibility to take charge of the situation and try and improve the performance of the overall project team. Fot the improvement of the project the redesigning of the project and the analysis of the project is required. The report is used for the discussions of the findings to the board of Vella IT Office Fitouts, including Jim Vella, the business owner and chairman. The details about the project has been provided in the different sectors of the report. The different type of factors on which the analysis of the present situation of the company depends has been provided in the report. The additional information about the project is also provided in this report. In addition to this, an overview of the current project team and the leadership situation is also provided in this report. Some recommendation for the improvement of the project is provided in this report.
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