Project Implementation Plan For Vopak Tank Farm: Activities, Timeline, And Stakeholders

Project Details

S. No. Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Activity Name	Number of Days	Project Activity Initiation Date(2017)	Project Activity Completion Date(2017) Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Description
1	Project Implementation Plan For Vopak Tank Farm	224	1st April	30th November	The project planning is being done for maintaining the oil tanks of Vopak Tank Farm (Shtub, 2017).
2	Project Initiation	61	1st April	31st May	After planning the project for maintaining the tanks was initiated.
2.1	Preparation of the Charter of the project	30	1st April	30th April	This was the phase in which project charter was developed so as to evaluate the aspects of the project.
2.2	Organizing Daily Meetings For Project Discussion	223	1st May	29th November	Instructions for daily meeting were given in the first meeting only so as to ensure that the meeting should held on daily basis so as to discuss project progress (Hyväri, 2016).
3	Evaluating Project Needs and Requirements	61	1st June, 2017	31st July,	This is the part of the project in which many of the activities were derived.
3.1	Gathering Tank Information	30	1st June	30th June	All the tanks will be inspected and information related with each and every tank will be recorded so as to ensure that project requirements could be collected (Javernick Will, et. al., 2017).
3.2	Documenting Tank Conditions	31	1st July	31st July	Conditions of each and every tank will be documented. There are many of the Tanks available in Vopak Tank Farm so it will take almost 1 month in recording and preparing the report for same.
4	Reviewing Requirements Making Improvement in the Condition of Tanks	90	1st August	31st October	This section will include reviewing all the reports prepared for each and every tank.
4.1	Documenting the Technique Required to be Used	7	1st August	7th August	All the techniques which will be used will be documented. This documentation will help in managing the things and will help in providing support to the project (Zhang & Ha, 2015).
4.2	Plan Preparation	7	8th August	14th August	Project plan will be developed which will include each and every step that will be taken so as to complete the project.
4.3	Division of Activities into Single Units (WBS)	7	15th  August	21st August	All the activities will be divided into small sections and the work will be divided equally among all the team members so that they could manage its appropriately (Liu, 2012).
4.4	Project Scheduling	7	22nd August	28th August	Project scheduling will help in deriving the time to each and every activity. This will help in estimating the total time which will incur in the project completion.
4.5	Allocation of Resources to each Schedule	7	29th August	4th September	Resources that will be required to ensure that each and every activity must be completed within the required time. Hence, these resources will be allocated to each schedule (Lee, 2014).
4.6	Analyzing Attached People with Project	7	5th September	11th September	Stakeholders analysis will be done in which all the people who are attached with the project will be managed and their requirements will be evaluated.
4.7	Determining Expenses	7	12th September	18th September	Expenses which will incur in the progress of the project and managing the same within the required deadlines.
4.8	Budget Development	7	19th September	25th September	On the basis of the information gathered for the expenses which will incur in the project the budget will be developed on behalf of which project will be completed.
4.9	Risk Evaluation	7	26th September	2nd October	Risk factors will be evaluated which could affect the project in the long run. These risk factors will be evaluated (Reiss, 2013).
4.10	Preparation of Risk Register	7	3rd October	9th October	After evaluation of each and every risk factor the risks which could have a huge impact on the project will be registered into the risk register so that project management team could work effectively on the project progress.
4.11	Applying Quality Measures	14	10th October	23rd October	All the quality measures will be applied which will help in minimizing the risk and managing the project in a proper way. Quality measures will help in completing the project with quality (Mainga, 2017).
4.12	Modification in Quality Management Plan	15	24th October	31st October	After implementation and evaluation of each aspect it is required that the project plans should get modified. It is required that each and every aspects of change should be taken into consideration.
5.	Management Plan	15	1st November	15th November	Management plan will help in evaluating each and every aspects of the work and will involve the management to provide direction on the project (Fleming & Dollery, 2008).
6.	Project Performance Evaluation	15	15th November	30th November	Performance that is required to be maintained in processing the project and managing its requirements will be evaluated and the work will be completed according to the project needs.
7.	Project Closure	1	30th November	30th November	Project will be terminated after completion (Turner, 2014).

(Collins, 2011)

(Burke, 2013)

The project is developed in concentration with providing the information related with Vopak Tank Farm in which it is being evaluated that many of the tanks of the Farm are in bad condition (Petit, 2012). These tanks are affecting the storage as the company is facing the issues with storing the unleaded petrol. Due to leakage of the petrol from the tanks environment is also getting harmed. Hence it is required that a management plan should be developed by PMO (Project Management Office) so that these tanks could be maintained and the environment could get benefited and so the organization could also get benefited from the project (Pinto, 2013).

The project is developed aiming to provide better as well as effective set of support to Vopak Tank Farm. Company is facing issues in storing the petrol as the tanks in which the petrol was being stored have became very old and requires a maintenance work (Burke, 2013). Hence, the report is being developed which will provide an outline for the project which will help organization in ensuring that the project will get completed within the time frame.

The report is aimed at providing a clear description of the how the project will be managed and how the problem of the organization will get resolved (Collins, 2011).

There are many of the stakeholders attached with the project. Management, project management team, employees, finance management, funding parties, government, environmental management and customers are some of the stakeholders attached with the project. This project will help in managing the requirements of all the stakeholders and will provide a proper set of support to the stakeholders with the effect of which they will get support to sustain (Movahedian Attar, et. al., 2013). It is necessary that project should not harm any of the stakeholders and should provide several benefits to the stakeholders so that they could manage their livings.

Project Head: Project head has the responsibility of developing the project plans, calling daily meetings to evaluate the project progress. He will be the one whom all the team members will be reporting and will provide project progress. Head will be responsible to manage the issues of all the team members and provide resolution to each and every issues faced by the same (Yang, 2013).

Financial Department: Financial department will keep eye on each and every transaction related with the project and will ensure to maintain the proper statements of the finances available with the company. The financial department will ensure to provide better financial solution to the project management team.

Project Activities

Team Leaders: Team leader will help in managing all the project aspects. He will be ensuring that the team working on the project should work properly (Mauboussin, 2012). They will be the one who will work as a link between the project head and the staff members and will be responsible to distribute the work equally among the team members.

Team: Team of approximately 50 people will be required to manage the work. There are many of the tanks which required proper maintenance and there are lots of works which will require the people who will work on the project and will provide a direction for the same (?iutien? & Petrauskas, 2012).

 

(Müller, et. al., 2016)

Time

Project will take approximately 8 months to get completed. From the planning phase to the completion of the project 8 months will be required. This is a hypothetical time which is being estimated on the basis of future predictions and evaluating the condition of the tanks. The project requires that it should get completed within the timeframes so as to ensure the success of the planned time. Proper description of the project is being provided in the project implementation plan (Rozenes, 2011).

Budget/Cost

Particulars	Expenses $
Maintenance of the Tanks 1	2500
Maintenance of the Tanks 2	2500
Maintenance of the Tanks 2	2500
Paint of all four tanks	5000
Employees Salary	25000
Pipeline Maintenance	2500
Project Management Team	2500
Material Expenses	2500
Continuous testing of leakage and quality of work	2500
Total	$ 50000

Above is the explanation of the cost which will incur in each and every activity. The estimated budget is being provided. Again the budget is hypothetical which may vary with the market situation and the requirements of the project (Shtub, 2017).

Project performance evaluation is one of the most important aspects attached with the project. It is required that the project should be completed with proper set of evaluations and various measures for the improvement of the same should be adopted (Hyväri, 2016). This section of the project will include the discussion of various methodologies, tools and techniques which will be used in managing the project within the prescribed time.

There is a construction work required in each and every step of the project. It is required that the tanks should be maintained in a proper manner so that leakage could get reduced and business could work on the path of recovering all the losses which have incurred in the past years (Javernick Will, et. al., 2017).

Waterfall Method

In this project waterfall method is being used so as to manage the tanks and working on the maintenance work. Sequence of tasks is being performed so as to manage the work related with the tanks. It is required that all tanks should be maintained properly and they should be provided a proper set of support. Waterfall method will help in construction work of the project and will help in completing the same within the deadlines (Zhang & Ha, 2015).

Project Stakeholders

Critical Path Method

Another method which is being used for the completion of the project is Critical Path Method. With the help of this method project management team was able to evaluate the shortest path of completing the project (Liu, 2012). There are 5 teams working on the project among which proper division of the work is being done. In this project all the team members are cross trained and they know how to manage the work within the deadlines. Firstly the team will start with Tank 3 so as to ensure that the work could get completed within the deadlines. After all three tanks will be properly maintained then the team will start working on the other tanks maintenance work. The work of these three tanks will be kept of priority. The critical path method will help in providing the shortest time to complete the project and will help in ensuring that the project could get completed within the prescribed deadlines (Lee, 2014).

There are certain components of project performance evaluation:

Team Members feedback will be taken by the project manager on daily basis. Feedback of team members is one of the most important aspects attached with the project (Reiss, 2013). It is required that in daily team meetings each and every team member should provide the feedback regarding the progress of the project.

Just in Time is another tool which will be used to manage the project. There are various aspects which will be taken into consideration so as to complete the project. Just in Time is the technique which will help in completing the project within the required deadlines and will, provide a support system to the project management team to manage the tanks (Mainga, 2017).

Project closure is the last phase in the project lifecycle. It is a well known thing that when the thing is being started at certain point of time it is required that the project should get completed. In the same manner the project of maintenance of the tanks was initiated within the required time and it is being evaluated that the same will get completed within the deadlines prescribed by the project management team working on the team (Fleming & Dollery, 2008). There are several set of activities which were undertaken while completing the project and it is required that these activities should be undertaken while working on the projects.

Testing

Timeline

All the tanks should be checked properly first by the hand, then with the gauging tool. It is required that the layer of the paints should be checked by the project management team. While checking the layer of the payment it is necessary that it should be taken into consideration that the layer of the paint should be painted according to the standards (Turner, 2014). Then the tanks should be filled with water and should be checked that whether there is any leakage in it or not. Proper testing is a necessity of the project because project management team could not take any risk in completion of the project.

Project Checklist

It is required that a closure checklist should be prepared and all the things should be rechecked again. Taking all the project activities into consideration and evaluating whether all the activities are being completed within the deadlines or not will help in ensuring that the quality of the project is being maintained (Petit, 2012). Cross checking each and every activity of the project will ensure to provide a proper set of support in filling the gaps and ensuring the quality of the project.

Procurement and Contract Closure

Last step is procurement and contract closure. It is required that all the contracts should be terminated with the completion of the project (Pinto, 2013). It is required that all the contracts related with the project with Vopak Tank Farm should be terminated so as to ensure that the project could be closed. At the closing time it is required that Vopak Tank Farm should clear all the payments with the project management company and should start using the tanks. After payments will be released the project will be terminated and the team will start working on other projects (Burke, 2013).

References

Burke, R. (2013). Project management. 1st ed. Hoboken, N.J.: Wiley.

?iutien?, R. and Petrauskas, P. (2012). Management By Objectives Using Coaching. Economics And Management, 17(4), pp.122-126.

Collins, R. (2011). Project management. 1st ed. New York: Nova Science Publishers.

Fleming, E., & Dollery, B. (2008). A conceptual note on accounting for budget internalities in public policy making. Impact Assessment And Project Appraisal, 26(1), Pp. 67-70.

Hyväri, I. (2016). Project management effectiveness in project-oriented business organizations. International Journal Of Project Management, 24(3), Pp. 216-225.

Javernick Will, A., La Ratta, A., &Corvello, V. (2017). Routine project scope management in small construction enterprises. International Journal Of Project Organisation And Management, 9(1), Pp. 18.

Lee, S. (2014). The Critical Path Search Based on Dual-Path Competition Method. The Journal Of Korean Institute Of Information Technology, 12(9), 143-147.

Liu, J. (2012). Microfinance Risk Management with Work Breakdown Structure. Journal Of Financial Risk Management, 01(03), Pp. 38-41.

Mainga, W. (2017). Examining project learning, project management competencies and project efficiency in project-based firms (PBFs). International Journal Of Managing Projects In Business, 10(3), Pp. 114-117.

Mauboussin, M. J. (2012). The True Measures of Success. London: Harward Business Review.

Movahedian Attar, A., Khanzadi, M., Dabirian, S. and Kalhor, E. (2013). Forecasting contractor’s deviation from the client objectives in prequalification model using support vector regression. International Journal of Project Management, 31(6), pp.924-936.

Müller, O., Schmiedel, T., Gorbacheva, E. and vom Brocke, J. (2016). Towards a typology of business process management professionals: identifying patterns of competences through latent semantic analysis. Enterprise Information Systems, 10(1), pp.50-80.

Petit, Y. (2012). Advancing project and portfolio management research: applying strategic management theories. Strategic Direction, 28(9), Pp. 187-192.

Pinto, J. K. (2013). Project management: Achieving competitive advantage (3rd, Global ed.). Harlow, Essex;Boston;: Pearson Education.

Reiss, G. (2013). Project Management Demystified. Hoboken: Taylor and Francis.

Rozenes, S. (2011). The Impact of Project Management Methodologies on Project Performance. International Journal of Information Technology Project Management, 2(2), pp.64-73.

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