Discuss about the Project Quality Management Plan for Communication Exchange.
The potential of the project is evaluated through a feasibility study for making the project successful. Communication exchange information from one point to another point in a project management. Communication is very important in project management as it is the essential tool in managing the project. The project success depends on the communication network efficiency. The paper discusses the importance of communication in a project, to overcome the obstacle while communicating, there required a steps for communicating effectively. The project scheduling management use the tools and techniques that develop schedule process to understand the concepts and implementation of project scheduling tools and techniques. The process of risk management starts with identification that examine the concept of the project with potential risks threatening the project process and outcome. At the analysis stage, there is an option for the risk to control. The strategies for risk management control include Avoidance, Acceptance and Mitigation which is discuss in the technique for potential risk control section below.
In a project management there are five areas of feasibility studies:
Economic Feasibility: The economic feasibility gives resources to the company and it measures the cost that is incurred for the development of the new system. It is a cost benefit analysis as it determines the total cost for the new system development and it also derive some benefits from that system (Cascetta et al., 2015). The credibility of the project is enhanced and independently serves the project assessment. The economic benefits get determine by decision makers.
Scheduling Feasibility: This is the important part for the success of the project or else the project get fails when it is not completed at the given time. Scheduling is completely based on time and it measures the available time for the project (Kuhpfahl & Bierwirth, 2016). The organization will estimate the time for completing the project.
Operational Feasibility: The operational feasibility measures the solving capability of the companies’ problems and there are opportunities presented on the project course. There is certain problem that are identified in the project and provide solution based problems that are measured for a project or for the organization. Analysis has been done for the proposed system for the existing system of the users.
Legal Feasibility: The project that are undertaken meet the ethical and legal requirements. The project has proposed a conflict which is investigated through the legal feasibility assessment (Guo, Bi & Liu, 2018). This requirement are the data protection acts, zoning laws or social media laws. Suppose a building for a new office is constructed in a specific location. The ideal location of the organization reveals the legal feasibility study. The time and effort has been saved considerably as the project could not be feasible from the start.
Technical feasibility: Technical feasibility undertake the technological resources of the project. The success of the project procedures and processes are conducive. The technical feasibility identifies the technical resources that are efficient to manage the input and output devices for amount with large data. The existing system of the hardware and software could be measured to support the system that has been proposed. Budget is one of the constraint given where the availability of the technology is being checked.
The Project Communication Management is important to get start the project with solid communication plan. There is basic strategy given for a project that need successful communication. The verbal and non-verbal language of the body transmits a message that have effective communication. Diversity leads to more ideas and has creativity with higher levels, more choices and options are given to the organization which result in better outcome with better products and services. Communication can sometime create a situation that can be complex and challenging. Perspective and experiences of a person may vary as words that may be appropriate to one person may be offensive to the other. Knowledge could be gain through effective communication and develop a group of team having positive work relationship.
The Project Scheduling Tools and Techniques that are used in developing the schedule process are as follow:
Critical Path Method (CPM): The project schedule of the network diagram has the path with longest duration which is the Critical path and it use the method call Critical Path Method (CPM) (Chang, Yu & Cheng, 2017). The critical path delays the activities through which the whole project get delay. It finds the project activities that are of high risk, activity float and the end date of the project (Nafkha & Wili?ski, 2016).
Critical Chain Method: Project dependencies consider the Critical Path Method (CPM) cross which the resources are available for the project duration. The project team gets the durations of the activity that implicitly buffers every activity which is unethical with the increase project cost.
Schedule Compression Techniques: The project schedule uses the crashing and fast tracking as the techniques for schedule compression. Schedule Compression techniques is the part of the Project Scheduling tools and techniques and are handy to shorten the schedule for the project manager (Tomek & Kalinichuk, 2015).
Resource Optimization Techniques: In initial project scheduling, activities sequence is focus with their dependencies which is an unrealistic resource requirement. Resource optimization techniques can be applied to utilize the resource planning across the schedule based on the organization policies (Gamarra & Guerrero, 2015). Two of the resource optimization techniques are
The technique of risk control process determines the potential impact of the risks. The potential cost, time and effort of the risk control strategies has expended wisely (Hajmohammad & Vachon, 2016). The strategies that were included in the risk management and control are
In every process, there is a starting point to view the options in a structured manner, making the decision is easier and even justifiable. A given risk is avoided, accepted, or mitigated by varying the issues, circumstances and specific needs. In the process of risk management, risk control put every effort to mitigate and control the risk in terms of resources, money or time (Teixeira et al., 2015). Before taking action to avoid, accept or mitigate, the cost of it are considered carefully. With value, overall priority and project needs, the strategies to control the risk are carefully aligned (Clothier & Walker, 2015). Further, while considering the strategies of controlling the risk, the risk could have an impact on the project which ensures well placed control efforts.
Conclusion
The paper will conclude with different types of feasibility study that evaluates the success of the project potential. The organization determine the technical feasibility which involves the evaluation of the software, hardware and other technology requirements. The project cost or benefit analysis involves the cost, viability and benefits that are associated with the project before allocating the financial resources.
In this paper, communication is suggested to be the key for the project success. The process of communication, importance of communication, an effective plan for communication, steps for keeping alive the communication, are all discussed in the paper.
There are several tools and techniques that are used for developing the project scheduling process which is part of the knowledge area of time management. The study contains the important project scheduling tools and techniques which are very handy to shorten the project schedule by the project manager. The paper has also show in what way the project manager uses resources optimization techniques to balance the demand of the resources. Further, there are other tools used in developing project schedule.
References
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Chang, H. K., Yu, W. D., & Cheng, S. T. (2017). A Risk-based Critical Path Scheduling Method (I): Model and Prototype Application System. In ISARC. Proceedings of the International Symposium on Automation and Robotics in Construction (Vol. 34). Vilnius Gediminas Technical University, Department of Construction Economics & Property.
Cheng, M. Y., Prayogo, D., & Tran, D. H. (2015). Optimizing multiple-resources leveling in multiple projects using discrete symbiotic organisms search. Journal of Computing in Civil Engineering, 30(3), 04015036.
Clothier, R. A., & Walker, R. A. (2015). Safety risk management of unmanned aircraft systems. In Handbook of unmanned aerial vehicles (pp. 2229-2275). Springer, Dordrecht.
Gamarra, C., & Guerrero, J. M. (2015). Computational optimization techniques applied to microgrids planning: A review. Renewable and Sustainable Energy Reviews, 48, 413-424.
Gilat, D., Marin, M. A., Masin, M., Wasserkrug, S. E., & Zeltyn, S. (2015). U.S. Patent No. 9,015,723. Washington, DC: U.S. Patent and Trademark Office.
Guo, T., Bi, S., & Liu, J. (2018, April). The feasibility study based on e-commerce instructions–focuses on detection and deletion of illegal content. In AIP Conference Proceedings(Vol. 1955, No. 1, p. 040129). AIP Publishing.
Hajmohammad, S., & Vachon, S. (2016). Mitigation, avoidance, or acceptance? Managing supplier sustainability risk. Journal of Supply Chain Management, 52(2), 48-65.
Havur, G., Cabanillas, C., Mendling, J., & Polleres, A. (2016, September). Resource allocation with dependencies in business process management systems. In International Conference on Business Process Management (pp. 3-19). Springer, Cham.
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Nafkha, R., & Wili?ski, A. (2016). The critical path method in estimating project duration. Information Systems in Management, 5(1), 78-87.
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