Charter Development For Stud Farm Online Management System Project

Part One

MOV – Measurable Organisational Value

Area of Impact	Rank (1 to 5)
Operational	1 Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper
Strategy	2
Customer	3
Social	4
Financial	5

The value of the project is elaborated below:

Better: The online management system development helps in providing online services of breeding to the clients.

Faster: The organization can be able to resolve the queries of the organization quite faster.

Cheaper: The operational cost of the Stud farm organization reduces due to the development of online system.

Do more: The customers can able to book the breeding services online and can make the payment with the help of their mobile phone.

1.3 Appropriate metric

Rank	Impact	Metrics	Timeframe
1	Operational	The operation of the stud farm improves due to the development of the online management system.	2 months
2	Strategy	The strategy that is used by the organization helps in managing as well as tracking the system effectively.	3 months
3	Customer	The number of customers increases by 15% due to the development of the new system.	2 months
4	Social	The benefits as well as advantages of the service delivered by the stud farm are mainly promoted with the help of social media.	1 months
5	Financial	The revenue of the organization increases by 20 % due to the development of online management system.	4 months

Scope

The scope for the development of stud farm management system includes:

• Creating prototype of the project
• Making improving within the project
• Identifying requirements of the system
• Interface design for entry of horse breeding process
• Database development for stallion and Mare owners
• Facility of checking breed registry
• Easy recording of procedures
• Review of breeding
• Generation of customized communication for corporate branding
• Development of marketing database
• Stallion booking and contract management
• Monitoring location status facility
• Facility of tracking cost

The out scope of the project is elaborated below:

• In this project, the facility of training is not given to the team members.
• Details about the suppliers who generally supply resources are not given

The project assumptions include:

• Development of online management system will be finished within the budget that is assumed which is around $120, 824
• The project will follow the schedule that is created
• The project will be advantageous for the customers as they can be able to get breeding services online

The constraints of the project are as follows:

• The budget that is approved by the project sponsor will be around $120,824 and thus the entire project should be finished within the approved budget.
• The project manager makes a rough planning for the project and expected that the project will be finished within 147 days thus it would be quite necessary to execute the project around the timeframe of 147 days.
• In order to execute the project, the project manager must be follow the scope that is elaborated in the initial phase.

The project scope that is illustrated in the initial phase of the project can be managed by following steps that are illustrated below:

 Knowing project scope: It is quite necessary for the both the team members as well as business users to know the scope of the project.

Taking time to train: It is very much essential to train the project team so that they can able to react properly to the changes during the progress of the project.

Communicate: It is necessary to communicate constantly with the team member as well as stakeholder of the project team for avoiding scope creep.

• People

Resource Name	Type	Max. Units	Std. Rate
Project manager	Work	100%	$‏‏ 30.00/hr.
Project planner	Work	100%	$‏‏ 25.00/hr.
Financial manager	Work	100%	$‏‏ 25.00/hr.
Developer	Work	100%	$‏‏ 25.00/hr.
System engineer	Work	100%	$‏‏ 25.00/hr.
Designer	Work	100%	$‏‏ 25.00/hr.
Tester	Work	100%	$‏‏ 23.00/hr.
System analyst	Work	100%	$‏‏ 25.00/hr.
Database administrator	Work	100%	$‏‏ 25.00/hr.
Human resource manager	Work	100%	$‏‏ 25.00/hr.
Risk analyst	Work	100%	$‏‏ 25.00/hr.
Programmer	Work	100%	$‏‏ 25.00/hr.
System administrator	Work	100%	$‏‏ 25.00/hr.
Software engineer	Work	100%	$‏‏ 23.00/hr.
Project sponsor	Work	100%	$‏‏ 0.00/hr.

• Technology

Hardware	RAM, hardware, desktop
Software	Server, Operating system, Java and more.
Network	Application firewall

• Facilities

The organization provided first aid facility for all the stakeholders who are generally involved with the development of online system.

• Other

Travel Requirements	The project manager allowed travelling facility for the team members who will work late night for developing the system.
Training Requirements	Training facility will be provided to those team members who are facing difficulty to work with the new system.

Project Milestones

Milestone	Completion date
Milestone 1: Completion of project initiation phase	Mon 13-11-17
Milestone 2: Completion of project planning phase	Mon 20-11-17
Milestone 3: Completion of design phase	Mon 27-11-17
Milestone 4: Completion of development phase	Fri 16-03-18
Milestone 5: Completion of testing phase	Thu 03-05-18
Milestone 6: Completion of monitoring and control phase	Thu 24-05-18
Milestone 7: Completion of closure phase	Thu 31-05-18

Assumptions

 The assumptions that are made include:

• The entire project will be executed successfully within 147 days
• It is assumed that the budget that is required for implementing the online management system will be around $120,824
• The project must follow the scope while proceeding with the project in order to finish development of online management system within the expected budget and time.

Risk ID	Description	Probability	Impact	Rate	Assigned To	Response Strategy	Threat or Opportunity
1	Inappropriate budget estimation: Due to improper estimation of budget, it is quite difficult for the project manager finish the project successfully.	Up to 90%	High	High	Financial manager	Undertaking earned value analysis can be helpful in resolving the issue.	Threat
2	Improper management of project schedule: If the schedule of the project is not tracked then it will be quite difficult to finish the project on the expected time.	Up to 87%	High	High	Project manager	Tracking of project schedule on a monthly basis can be helpful in mitigating the issue.	Threat
3	Inexperienced project planners: If the project planners does not have idea as well as experience then it will be quite difficult to execute the project within the expected time successfully.	Up to 77%	Medium	Medium	Human resource manager	Experienced project planners must be hired for the project.	Threat
4	Improper management: If the project managers are not able to manage the activities as well as other tasks of the project properly then the time that is required for finishing the project work increases.	Up to 67%	Medium	Medium	Human resource manager	It is necessary to train the project managers before assigning them the project so that they can be able to manage the project successfully.	Threat
5	Technical issue: If the information of the customers are lost due to   some technical issue then it will create huge loss for the revenue of the organization.	Up to 80%	High	High	System analyst	The system must be checked after it is developed so that the technical issues can be successfully developed.	Threat
6	Extension of the project schedule: If the schedule of the project is extended for adding features then cost of the project also increases.	Up to 70%	Medium	High	Project manager	The extension of the project must be done appropriately, as it is considered as positive risk because due to addition other features the services provided by the organization enhances.	Opportunity

• Statement on project quality

The online management system that is developed is helpful in giving proper breeding, financial as well as mobile services to the organizational clients so that they can be able to book services online. The quality analyst who is hired as a project stakeholder helps in analyzing the quality of the resources that are generally supplied for executing the project successfully. The steps that are generally undertaken by the quality analyst is helpful in providing quality-based services.

• A set of verification activities

Verification Activity	When?
Internal audits	Internal audits are done after the online management system is developed.
Testing raw material	The raw materials that crosschecked before using it within the project.
External audits	External audits are generally done on the suppliers who generally supplies raw materials for the project.

• A set of validation activities

Validation Activity	When?
Requirement based testing	Requirement best testing is done after the system is developed for ensuring that the requirements of the organization are met.
Testing implementation	The system is tested after the implementation phase of the project.
Testing phase	The testing is done for ensuring that the system will work effectively and it will be helpful in meeting the requirements of the customers.

1. Annotated bibliography

 Refer to appendices

1. Develop a closure checklist

Activities	Status
Does the project testing phase is completed?	Yes
Does all the documents of the project are approved and reviewed?	Yes
Does the requirement traceability matrix is checked?	No
Does all the issues related with the project  is closed?	Yes
Is project handover finished?	No
Is training completed	No

1. Develop a project evaluation

   The MOV, which is associated with the project, is generally evaluated with the help of procedure that is illustrated below:

• Proper identification of different areas of the project
• Proper timeframe of the project is set
• Identification of proper value of the project
• Identification of various areas of the project

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