Computing Solutions For Party Placemakers Limited (PPL) Memo

Option 1: Outsourcing

As per the requirement stated a short Memo is presented discussing three available options regarding computing solutions providence about outsourcing, training staffs, and building new system. The target audience in this Memorandum is the experienced executive personnel. The primary aim of the Memo is to provide computing knowledge based solutions. The solution should be chosen from considering three different options available for implementation. Based on case study of Party Placemakers Limited, the business is for assisting people with providing proper organizing expertise, planning procedures, and coordinating for special events. PPL can provide designing, invitation printing, registration handling services, organizing, and scheduling event details. The PPL can provide certain event-specific requirements such as setting venues, decoration, catering, flower decoration, setting vehicles, and photography. Moreover, the PPL can take responsibility for planning activities about event management for including event details and proper management of events in detail.

The options are mentioned in this business case as outsourcing new stakeholders in the organization so that the new system can be initiated operating. Based on choosing new stakeholder for operating in new system option; there are certain advantages and disadvantages in this particular option. The advantages are new stakeholders can operate the system without being dependent on the older system operational procedures. The older stakeholders are often dependent over the operational process such as suiting with legacy system activities. Moreover, the new stakeholders can increase efficiency of the system work, as they should be able to resolve the working issues in the new system. Some disadvantages exist over outsourcing new stakeholders in operation. The disadvantages can be identified as training the new stakeholders for system working and proper automation.

Again, another option exists for new system and procedure incorporation as training the staffs. The training activity for staffs is required for stating them major responsibilities that they should follow in new system. Moreover, the staffs should be prepared for new system and procedures that should be followed in the changes made for the PPL. This option can create several problems such as providing staffs more time for training that can require making adjustment of allocated timeline for system implementation.

Finally, the option is identified as building new system for providing changes in existing system as new PPL system is deployed. Furthermore, the new system building can increase profitability and operational excellence over the existing system development. The new system implementation could improve working process; moreover, the new system implementation in PPL could increase profitability for existing system.

The recommended option should be provided as outsourcing new stakeholders for improving new system operational improvement. The outsourcing process should incorporate new stakeholders for increasing efficiency and resolving employee-working issues. The disadvantage can exist for reducing employee turnover and related controversies with roles and responsibilities. The employees can be trained for improving their efficiency so that new system can deployed with successful work.       

Event	Trigger	Source	Activity/Use Case	System Response/ Output	Destination
Client will call to book the event	Event_Booking	Client	Event (booking)	Book a event	Office Manager
Event will be confirmed after talking to the manager	Booking_confirmation	Client	Event (confirmation)	Get confirmation of client	Client
Venue will be selected after evaluating the venue	Venue_Selection	Manager	Venue (Selected)	Get venue selection	Client
Number of guests confirmed	Number_of_Guests_confirmed	Event Manager	Information collection	Get number of guests	Client
Staffs Selection	Staffs_Selection	Event Manger	Staff Selection	Get selected staffs	Event Manager
Invoice Generation	Invoice_Generation	Office manager	Generate Invoice	Get invoice	Client
Monitoring additional staffs	Monitoring_additional_staffs	Event Manager	Get Staff Details	Get additional details	Additional staffs

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