The assignment focuses on the organization “MiningCo” which operates in some isolated locations with numerous fly-in, fly-out staff on a rotating two-week roaster basis. The report analyzes as well as reflects on recommendations for various scenarios that the organization faces. The assignment illustrates recommendations for performance management initiative and for curbing the issues that is occurring due to the operation of the organization as a single entity. The report discusses the selection criteria, format, structure as well as function of the crisis management team, which the organization wants to put together for avoiding the problems that generally occurs due to the operation of the organization as a single entity on an isolated site.
The organization “MiningCo” wants to introduce performance management initiative within the organization for motivating the employees. It is analyzed that presence of an effective performance management system is quite important for improving the overall performance of the organization (Buckingham & Goodall, 2015). It not only helps in managing the performance management system but also helps in managing the performances of various teams as well as individuals of the organization. Introduction of proper performance management initiative within the organization has a positive impact on staffs, which are illustrated below:
Performance Based Conversation: Performance management managers help in managing the performance issues of the staff of the organization. The managers will discuss the issues as well as problems, which the staff of the organization mainly faces. Therefore, it is considered as one of the consistent coaching procedure that is very much advantageous in the development of the employee (Cummings & Worley, 2014). It is analyzed that the procedure not only affects the behavior of the employees but also motivates them.
Development of the staff: Every employee of the organization wants to be developed and therefore it is the responsibility of the organization to prepare their staffs for increased responsibility with time. The performance management system helps in identifying various opportunities for development of the staffs (Trainor et al., 2014). Different types of plans by the organization for increasing the opportunity of the staff act as a motivating agent and as a result, the employees will get encouraged to do more work for the organization.
Staff encouragement: Performance appraisals within the organization help in encouraging the staffs of the organization. The positive appraisal helps in motivating other employees of the organization. It focuses on the achievement of the employees by correcting their undesired behavior.
Rewards to the staff: Introduction of performance management within the organization is helpful in encouraging the employees by providing rewards for their achievement (Goetsch & Davis, 2014). When either the pay or bonuses of the employees are set as per the process of performance appraisals, staffs of the organization will get a direct correlation between the financial and performance rewards. This helps in motivating the employees for performing well.
Growth of the employees: An effective performance management system is very much helpful for the employees in reaching their full potential as it is considered as a positive experience for the managers as well as employees of MiningCo.
Providing opportunities: With the help of performance management programs, the organization provides numerous opportunities to its staffs of the organization. This opportunity not only helps in achieving proper development but also assists in motivating the staffs more towards their work.
Performance management initiative is quite advantageous if it is implemented appropriately with proper objectives. It is analyzed that performance management system helps in enhancing the outcomes of the operational plan, organizational performance outcomes as well as strategic plan. The procedure not only assists in driving the performance outcomes of the organization but also helps in moving the organization forward. Performance management system will help the organization in the following:
Empowered as well as engaged workforce: Proper performance management within the organization helps in motivating as well as encouraging employees properly, which further helps in enhancing their concentration more towards work (Chang, 2016). Therefore, by introducing the procedure, the organization will get encouraged as well as engaged workforce who are busy in enhancing the productivity of the organization.
Improved business profits: The use of performance management in the organization “MiningCo” helps in increasing the motivation of the employees towards work, which increases the productivity of the organization. Thus, use of performance management appropriately within the organization helps in enhancing the yearly revenue of the company.
Improve internal communication: Performance management helps in encouraging the employees by providing proper development opportunities and rewards. Thus, there is an existence of a strong bond between the higher level of executives as well as employees of the organization as they are satisfied with their job (Yadav & Dabhade, 2013).The presence of this bond improves the internal communication between various members of the organization. Proper internal communication not only helps in reducing the problems but also helps to enhance the organizational profit.
Improvement in the quality of the product: The performance appraisals helps in encouraging the employees more towards work, as a result, their concentration towards work enhances which helps in improving the quality of the product. The employees of the organization will use more time in improving the product quality of the organization for achieving rewards from the organization.
Organization development: The entire procedure of performance management is quite beneficial for the organization. It helps in developing the organization by improving the quality of product and encouraging the employees of the organization (Munirat, Sanni & Kazeem, 2014). It is also analyzed that the entire procedure helps in increasing the overall profit of the organization.
Realize organizational goals: Performance management serves as one of the significant tools in realizing the goals of the organization with proper implementation of competitive human resource management strategies (Krajewski, Ritzman & Malhotra, 2013). It also helps in integrating as well as aligning the objectives with the help of KPI in the organization both horizontally as well as vertically across all the categories of jobs. Therefore, it assists in driving all the important activities towards a specific goal.
The organization “MiningCo” is facing numerous problems due to its operation in an isolated site as a single entity as there is very much little crossover or staff rotation within the organization. The economic crisis of Greece, as well as the presence of ISIS on the foreign nationals, resulted in the resignation of various senior executives, which also arises a number of problems for the organization (Shahin, 2014). The problems of MiningCo can be solved by adopting following methods:
Improving work Environment: It is very much important to improve the workplace of the isolated site so that the employees of the organization can work properly. The on site of the organization must be developed properly with appropriate number of staffs so that they must avoid staff rotation (Aruna & Anitha, 2015). The improved work environment is very much advantageous for this situation as it not only helps in retaining the senior executives of MiningCo but also helps in benefitting the organization.
Rebalancing workload: It is very much important to rebalance the workload in order to avoid stressful, monotonous as well as extreme situations in the workplace. The workload must be balanced properly among the various employees of the organization as employees with stressful jobs requires higher pay levels for retaining in the organization, and as MiningCo is facing many problems due to an economic crisis, the organization must balance the workload appropriately (Terera & Ngirande, 2014).
Offering competitive benefits: It is very much important for the organization to provide various competitive benefits to the employees of the organization for increasing their work interest in MiningCo. Competitive benefits like health insurance, 401K plans, stock options, dental insurances, etc. must be provided to the employees for making them more attractive towards the organization (Vasquez, 2014). It also helps in retaining the senior executives of the organization.
Encourage friendly relationship: It is very much important to encourage friendly relation within the organization so that the executives of the organization do not face any issue while working in the organization. Good relation among the staffs of MiningCo helps in maintains the operations of the organization properly (Frey, Bayon & Totzek, 2013). It also retains the executives, as they do not face any problem on an isolated site.
Trusting employees: The employees of the organization must be trusted properly so that they increase their responsibility for making their jobs more attractive. This helps in increasing retention of higher executives of the organization. Employees must be motivated as well as encouraged properly towards their job so that they can adjust properly in the work environment.
Hire employees selectively: The employees for MiningCo must be hired selectively as none of the employee can adjust in the isolated work environment of the organization. The employees must be hired as per their skills, intelligence, personality and commitment (Kwenin, Muathe & Nzulwa, 2013). It is very much important to pick employees who have a proper qualification, personality for the job and are capable of adopting in the work environment properly as well as quickly.
Conducting employee reviews: As the higher executives of the organization are resigning, the organization needs to review the risks that the staffs of the organization are facing. Getting a proper, as well as appropriate review from the employees, helps in solving the issue (Tangthong, Trimetsoontorn & Rojniruntikul, 2014). The review also helps in providing proper ideas to the organization to reduce employee retention.
Manage the financial issues: The organization is facing numerous problems due to the economic crisis of Greece as well as due to the presence of ISIS on the foreign nationals. Therefore, the organization must manage its various financial expenses so that economic crisis does not hamper the production of the organization. MiningCo must adopt those procedures which requires little amount of money and at the same time which are beneficial for the organization.
Consideration of alternate roles for unhappy employees: MiningCo must consider some other roles for the members of the organization who are not enjoying their work. This is very much beneficial for the productivity of the company (Ahmad, Sulaman & Hussain, 2015). It also avoids dismissal of the employees of the organization.
Proper Communication: Proper communication must be there between the employees and the higher authorities of the organization. It is important for tracking the problem, which the employees of the organization are facing. This helps the higher authority of the organization in taking some proper actions for minimizing the issues.
Offer benefits to the employees: Proper benefits must be provided to the employees in order to increase employee retention (Ferri & Leogrande, 2015). The employees of the organization get more attracted towards their job, and as a result, they work hard for increasing the productivity of the organization, which is considered as one of the significant advantages.
Develop the site: The site of the organization must be developed properly with including various processes on the site. This development is quite advantageous for the organization, as the organization does not need to rotate the shifts of the employees (Mullins & Psirides, 2016). All the processes can occur at a place. This method is very much helpful in retaining the higher executives of MiningCo who are resigning due to the problems that they are facing on an isolated-on site.
Hiring appropriate number of employees for a single site: The organization must hire the appropriate number of employees for a specific site. It avoids the problems that mainly occur due to insufficient staffs in a site (Kwenin, Muathe & Nzulwa, 2013). It also reduces the problems, which occur due to staff rotation. Higher appropriate number of employees is therefore very much important for minimizing the problems associated with the organization “MiningCo”.
The organization wants to create a crisis management team for managing the event that any substantial talent gap emerges at an individual site. It is very much important to analyze the selection procedure, format, structure as well as function of the team before creating the team effectively within the organization.
The employees of the crisis management team must be selected as per their skills. It is very much important to select people who possess the required talent as well as skill for handling the function of the crisis management team. The individuals who are selected for the job must undergo through screening test (Prasad, Monem & Martinez, 2016). The persons who will be selected for the job must have some specific characteristics that will be suitable for managing the crisis. The most important criteria for selecting the individuals include appropriate qualification, skills as well as experience.
The entire team is subdivided into three groups with three different leaders as well as assistant leaders. Each group comprises of 30 employees. All the employees of the team have different roles as well as responsibilities (Monika & Mariana, 2015). The main aim, as well as objective of the crisis management team, is to manage different types of problems effectively as well as properly without facing any difficult. All the members of the team perform according to the responsibilities provided to them.
The structure of the crisis management team is illustrated with the help of a figure. It is analyzed that the members who are included in the crisis management team are Risk Manager, Financial Manager, Human resource Manager, assistant human resource manager, financial analyst and employees.
Structure of the team
(Source: Created by the Author)
There are numerous functions of the crisis management team in MiningCo, and the functions include:
Detection of early signs of crisis: The main function of the members of the crisis management team is to detect the early signs of crisis (Venter, 2016). If the early signs of crisis are detected properly, then the organization will prepare solutions to those problems for avoiding them.
Identification of areas of the problem: It is very much important to identify the problems, which are associated with the organization. Proper identification of the problems will be helpful in resolving the issues (Zhou, 2016). It will also be helpful in managing the crisis within the organization “ MiningCo” with the help of proper crisis management team.
Prioritize the problems: It is very much important to prioritize the problems properly. Prioritizing the problems as per its negative impact helps in providing an appropriate overview about risks to the organization (Crema et al., 2016). With the help of the information, the organization can solve the problem or minimize the problem with the highest priority.
Preparation of crisis management plan: It is very much important for the team to prepare the crisis management plan appropriately. It helps in providing the proper overview to tackle the risk properly as well as effectively without having any negative impact on the organization. Therefore, it is very much significant for the organization to have the proper crisis management plan.
Encourage the employees: The employees of the team must be encouraged as well as motivated so that they can face any type of risks with courage, the determination as well as smile on their face (Alegre et al., 2013). Encouraging the employees provides them positivity, and as a result, they can handle any situation without having fear or losing hope.
Help the organization: Proper help and support must be provided to the organization of the organization so that they do not face any difficulty or risk. Proper help and support from the team members of the organization not only helps in minimizing the risk but also helps in getting prepared for the future.
The reward procedure that needs to be followed within the organization includes:
Working capability: The employees of the crisis management team must be rewarded depending on the working capability of the employees (Ferri & Leogrande, 2015). If the members of the team are cable enough to manage any type of problem in any situation, then they must be rewarded. Rewards act as a source of motivation as well as encouragement for other employees of the organization.
Skills: The employees of the organization must also be rewarded depending on their skills of managing the risks (Mullins & Psirides, 2016). Employees with proper skill can manage any type of risk at any situation without facing any problem. Those individuals must be rewarded for their work.
Performance: The members who perform well should also get reward. The performance of the members must be dependent on various activities of the individuals.
Conclusion
It can be concluded from the overall assignment that the problems, which the organization “MiningCo” is facing, can be resolved by taking appropriate steps. In this assignment, three different scenarios are analyzed properly for reflecting their impact on the organization. The report helps in providing the proper recommendation to the board by reflecting the fact that performance management initiative is quite advantageous for the company in moving forward. It is analyzed that the organization “Mining Co” is facing numerous problems due to its operation in an isolated site as a single entity and as a result, numerous recommendations are provided for resolving the issues. It has been identified that MiningCo wants to create a crisis management team for managing the event that any substantial talent gap emerges at an individual site. Therefore, in this report, proper selection procedure, format, structure as well as the function of the team is analyzed before its creation.
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