To develop the on-line business platform, we need to first develop the requirement matrix and once it is done, then we need to plan for the four parameters of the projects that are time, cost, quality and resources. All the planning is been tried to be done using MS Project software. Using this software the time, cost and resource utilization / deployment planning is also obtained which we shall discuss below in the main body of the report. The body contains all planning related requirements like the project plan with well-defined goals and objectives, functional and non-functional requirements etc. We shall also develop the team roles and responsibilities, communication plan, risk management plan and quality plan for the report.
Implementation of Network for On-line Business
The goal of doing the project is to develop a network system for doing on-line business with the comfort from one location itself and the network need to be user friendly and safest too.
The objective of this project is to design and implement a network for on-line business purpose by considering all the merits and de-merits of the on-line businesses. The network is required to be developed in such a way that all the demerits of doing on-line business like lack of trust, cyber-attack, getting hacked and many more such instances can be avoided [2].
|
Sl No. |
Requirement |
Description |
|
1 |
Allow to sign-up for the user |
The facility of registration is required to be there in the system so that all the users of the network can use it and store their personal data too |
|
2 |
Password protected |
All the users shall have their own passwords which shall be required to enter the system on-line |
|
3 |
Advertisement |
All the sellers should access it and advertise their product too for attracting buyers |
|
4 |
Tracking system |
The network need to have proper consignment tracking system so that the products can be tracked automatically |
|
5 |
Auto Invoicing |
As per the buyer and sellers billing transactions all the invoices shall get generated automatically |
|
Sl No. |
Requirement |
Description |
|
1 |
Access control system |
The users must need to provide their passwords which they have set during first time log-in in the network for further accessing |
|
2 |
Compatibility |
The network system must be accessed from any mobile, laptop, tablets etc. at user’s ease. |
|
3 |
Secured |
The network is required to be the safest, and all the transaction and personal data must be stored safely |
|
4 |
Portability |
The network system is required to be accessed from all the parts of the world |
|
5 |
Reliability |
The data generated from the network system need to be reliable to enable more usage. |
|
Team members |
Authority |
Responsibility |
|
Project Manager |
High |
To coordinate among the internal and external stakeholders |
|
Quality Manager |
Medium |
To check and confirm the quality standards and their adherence level in the project |
|
System Designer |
Medium |
To gather the requirement and design the system architecture |
|
Technical Manager |
Medium |
To develop the network according to the architectural design |
The overall project scope is to build a network system for doing on-line business with user friendly and security against any kind of cyber-attack.
|
WBS |
Task Name |
|
1 |
Design Network for On-line Business |
|
1.1 |
Initiate |
|
1.2 |
Plan |
|
1.3 |
Implement |
|
1.3.1 |
Order the purchase item |
|
1.3.2 |
Design & Configuration |
|
1.4 |
Close |
|
WBS |
Task Name |
Duration |
Start |
Finish |
|
1 |
Design Network for On-line Business |
278 days |
Mon Oct 2, ’17 |
Wed Oct 24, ’18 |
|
1.1 |
Initiate |
45 days |
Mon Oct 2, ’17 |
Fri Dec 1, ’17 |
|
1.1.1 |
Prepare Business Case |
10 days |
Mon Oct 2, ’17 |
Fri Oct 13, ’17 |
|
1.1.2 |
Prepare Project Charter |
10 days |
Mon Oct 16, ’17 |
Fri Oct 27, ’17 |
|
1.1.3 |
Document Stakeholder’s need |
10 days |
Mon Oct 30, ’17 |
Fri Nov 10, ’17 |
|
1.1.4 |
Finalise requirement |
15 days |
Mon Nov 13, ’17 |
Fri Dec 1, ’17 |
|
1.2 |
Plan |
105 days |
Mon Nov 13, ’17 |
Fri Apr 6, ’18 |
|
1.2.1 |
Prepare Scope Plan |
20 days |
Mon Dec 4, ’17 |
Fri Dec 29, ’17 |
|
1.2.2 |
Prepare Time Plan |
20 days |
Mon Jan 29, ’18 |
Fri Feb 23, ’18 |
|
1.2.3 |
Prepare Cost Plan |
25 days |
Mon Mar 5, ’18 |
Fri Apr 6, ’18 |
|
1.2.4 |
Prepare Quality Plan |
25 days |
Mon Jan 1, ’18 |
Fri Feb 2, ’18 |
|
1.2.5 |
Prepare Risk Plan |
20 days |
Mon Jan 1, ’18 |
Fri Jan 26, ’18 |
|
1.2.6 |
Prepare Communication Plan |
20 days |
Mon Nov 13, ’17 |
Fri Mar 2, ’18 |
|
1.2.7 |
Prepare Procurement Plan |
20 days |
Mon Jan 1, ’18 |
Fri Jan 26, ’18 |
|
1.3 |
Implement |
175 days |
Mon Jan 29, ’18 |
Fri Sep 28, ’18 |
|
1.3.1 |
Order the purchase item |
175 days |
Mon Jan 29, ’18 |
Fri Sep 28, ’18 |
|
1.3.1.1 |
Server |
75 days |
Mon Jan 29, ’18 |
Fri May 11, ’18 |
|
1.3.1.2 |
Ports |
30 days |
Mon Aug 6, ’18 |
Fri Sep 28, ’18 |
|
1.3.1.3 |
Other hardware |
60 days |
Mon May 14, ’18 |
Fri Aug 3, ’18 |
|
1.3.2 |
Design & Configuration |
150 days |
Mon Feb 5, ’18 |
Fri Aug 31, ’18 |
|
1.3.2.1 |
Design the system |
40 days |
Mon Feb 5, ’18 |
Fri Aug 24, ’18 |
|
1.3.2.2 |
Derive all security protocols |
35 days |
Mon Feb 26, ’18 |
Fri Apr 13, ’18 |
|
1.3.2.3 |
Design Implementation |
45 days |
Mon May 14, ’18 |
Fri Jul 13, ’18 |
|
1.3.2.4 |
System Configuration |
25 days |
Mon Jul 16, ’18 |
Fri Aug 17, ’18 |
|
1.3.2.5 |
Test the system |
10 days |
Mon Aug 20, ’18 |
Fri Aug 31, ’18 |
|
1.4 |
Close |
35 days |
Thu Sep 6, ’18 |
Wed Oct 24, ’18 |
|
1.4.1 |
Receive feedback |
15 days |
Thu Sep 6, ’18 |
Wed Sep 26, ’18 |
|
1.4.2 |
Conduct review meeting |
5 days |
Thu Sep 27, ’18 |
Wed Oct 3, ’18 |
|
1.4.3 |
Document Lessons Learnt & Recommendation |
15 days |
Thu Oct 4, ’18 |
Wed Oct 24, ’18 |
Manpower:
|
Resource Name |
Type |
Initials |
|
Project Manager |
Work |
PM |
|
Quality Manager |
Work |
QM |
|
System Designer |
Work |
SD |
|
Technical Manager |
Work |
TM |
Material:
|
Resource Name |
Type |
Initials |
|
Server |
Material |
S |
|
Ports |
Material |
P |
|
Other hardware |
Material |
OH |
Since the overall duration of a schedule is determined by the critical path / longest path, so we need to reduce the duration by two weeks of the activities in critical path only.
So, after selecting the activity no. 17, ‘Order and Purchase Servers’ which has a duration of 75 days and in critical path, we shall reduce the duration by 2 weeks, i.e. 10 days (excluding weekend off days Saturday and Sunday).
After reducing the duration to 65 days, the finish date changed to 10 / October / 2018, i.e. exactly 2 weeks from 24 / October / 2018.
Since the activity was randomly selected and it was a supply item, but if it would have been derived by manpower, then the activity with cheapest cost/day value needed to be crushed to have minimum impact on the project cost baseline.
All the project deliverables like time, cost and quality measures must be monitored and in case of any difference between the target and planned matrices is observed, then it must be brought to the notice of higher management for taking proper action.
Quality standard are required to be maintained by the associated quality manager to look for the ways of preventive action from any issue to save time and money. The network system should be developed by receiving the comments and then again revising the system by following the Agile Methodology. Quality matrices needed to ensure daily regarding the maintenance of Agile Methodology throughout the project life cycle.
|
Stakeholder |
Accountable |
Responsible |
Consulted |
Informed |
Priority |
Internal / External |
|
Project Manager |
Yes |
Yes |
– |
– |
High |
Internal |
|
Quality Manager |
Yes |
– |
Yes |
– |
Medium |
Internal |
|
System Designer |
– |
Yes |
Yes |
– |
Medium |
Internal |
|
Technical Manager |
– |
Yes |
Yes |
– |
Medium |
Internal |
|
Sponsor |
Yes |
Yes |
High |
Internal |
||
|
Sellers |
– |
– |
– |
Yes |
Low |
External |
|
Buyers |
– |
– |
– |
Yes |
Low |
External |
|
Advertisers |
– |
– |
– |
Yes |
Low |
External |
|
Stakeholder |
What to share |
Why to share |
Where to share |
How to share |
When to share |
|
Project Manager |
All reports of time, cost, quality, risk, resource, change orders |
Central coordinator |
e-mail or meeting room |
Report or presentation |
Daily, Weekly & Monthly |
|
Quality Manager |
All reports of time, cost, quality, risk, resource, change orders |
Compile the data for PM |
e-mail or meeting room |
Report or presentation |
Daily, Weekly & Monthly |
|
System Designer |
All reports of time and task |
Compile the data for PM |
e-mail or meeting room |
Report or presentation |
Daily, Weekly & Monthly |
|
Technical Manager |
All reports of change orders |
Compile the data for PM |
e-mail or meeting room |
Report or presentation |
Daily, Weekly & Monthly |
|
Sponsor |
All reports of time, cost, quality, risk, resource, change orders |
Arrange necessary statutory approvals and funds |
e-mail or sponsor’s meeting room |
Report or presentation |
Monthly |
|
Sellers |
Updates on the progress |
To remain involved |
On-line publications |
Report |
Quarterly |
|
Buyers |
Updates on the progress |
To remain involved |
On-line publications |
Report |
Quarterly |
|
Advertisers |
Updates on advertisement |
To advertise as per need |
Meeting |
Presentation |
Quarterly |
|
Risk ID No. |
Type |
Description and Cause |
Likelihood |
Consequence |
Level |
Response |
|
R-1 |
Opportunity |
If the team could deliver good network then the client may provide some reference and more business |
4 |
4 |
High |
|
|
R-2 |
Threat |
Cost is tight, so there is a risk of getting cost overrun |
3 |
5 |
High |
|
|
R-3 |
Threat |
There is risk of developing less secured network and diverted towards providing more facilities |
4 |
5 |
Extreme |
The team must abide the below codes of ethics for maintaining proper motivational and trust worthy level in the project group [4]:
Always help other team members
Always use proper approach as defined in management plan, avoid shortcuts
After assigning any role or responsibility, team member need to own the job fully
Always obey the leader’s decision
Always protect the stakeholder’s interest
Always provide true and correct information
The deployment plan defines the project’s initiation phase to closing phase.ll the stages need to be covered and explained in detail. It also includes all the assumptions made while developing the plan.
|
1. Project Summary |
|||
|
Start Date |
10/02/2017 |
Finish Date |
10/24/2018 |
|
Project Duration |
278 days (excluding weekend off days) |
|
2. Project Goal |
|
Yes, the project goal of developing a user friendly as well as secured network system has been met successfully |
|
3. Project Deliverables |
|
Yes, all the defined deliverables with desirable quality standards has been delivered. |
|
4. Document Signatures |
|||
|
Name |
Description |
Signature |
Date |
|
Sponsor |
Herewith I confirm that, I have received the deliverable as a whole with the documented quality standard. |
11/25/2018 |
|
|
Project Manager |
Herewith I confirm, that I have delivered all the documented deliverables to my client by maintaining the entire desired quality standard within the baseline schedule duration. |
10/25/2018 |
Now once the project is completed so we need to receive the feedback from the client and document the lessons learnt. The lessons learnt must include the following data as below:
Document actual reasons, not the molded one
All the historical data / happening / miss happening need to be documented in chronological order of happening
Remedial plans must be properly analyzed before documenting them
All key stakeholders must be involved in the process
The future projects need to be planned well before the beginning of execution stage. All the steps and stages are required to be detailed up to the last WBS level. Activities need to be assessed properly after accessing the resource constraints and some cushion of around 4 weeks for allowing the adjustment of some unforeseen situation or risks must be kept.
Conclusion
This is to conclude that the planning document has provided the entire information regarding the network development project and all the data starting from its goal, objective, time frame, cost limit, quality standard and finally the close-out review and recommendations for future project is provided in a professional way.
References
Queensland Government. (2017) Business Queensland. [Online]. https://www.business.qld.gov.au/starting-business/internet-start-ups/online-basics/benefits
George N Root. (2017) Hearst Newspapers. [Online]. https://smallbusiness.chron.com/disadvantages-doing-business-internet-4061.html
NSCsquared. (2017) www.nscsquared.com. [Online]. https://www.nscsquared.org/uploads/1/5/1/8/15185312/stakeholder_analysis_tool.xls
Shouche, “Ethical project management,” Paper presented at PMI® Global Congress 2008—Asia Pacific, 2008.
Cdc. (2017) https://www2a.cdc.gov. [Online]. https://www2a.cdc.gov/cdcup/library/hhs_eplc/45%20-%20implementation%20plan/eplc_implementation_plan_template.doc
Sfsu. (2017) https://its.sfsu.edu. [Online]. https://its.sfsu.edu/sites/default/files/SFSU%20Project%20Sign-Off%20Template%20v0.4.docx
W. Walker, “Learning lessons on lessons learned,” North America, Denver, CO. Newtown Square, PA, 2008.
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