The Work Breakdown Structure (WBS) is a chart that represents tasks to be performed in the project in order to accomplish it as well as depict the relationships of the tasks with each other. All the tasks or the activities in the project are easy to understand through the work breakdown structure. The Work Breakdown Structure (WBS) is used by all the organization for the purpose of project management and to break down the project into sections to make it easier to manage the project. Work Breakdown Structure is the foundation of project management (Techtarget, 2017).
In order to prepare the Work Breakdown Structure of the project that is Software Development for Warehouse includes four primary phases in the completion of the project. Those phases are initiation phase, planning phase, implementation or execution phase and closing phase. Under these phases the tasks are represented regarding the development of software for the warehouse. The operation of warehousing is important for any of the organization in order to meet and balance the demands and supply of the products. The Work breakdown structure is prepared as following for the development of the software for warehouse.
Gantt chart is a classic tool used in project management. It was developed in the twentieth century by Henry L. Gantt. Gantt chart is used for planning and scheduling the tasks of the project in order to complete the project within time (Geraldi & Lechter, 2012). The Gantt chart shows the sequence of tasks that takes place in the project as well as the time that the tasks take to complete. The Gantt chart helps to represent the link between tasks that takes place in the project. The progress of the project can also be analyzed by the help of Gantt charts. The people who are engaged in tasks, grouping of the tasks as well as the start and the end date can be configured through Gantt charts (Maylor, 2001).
The Gantt charts can be used by any type of the organization for project management. It is one of the useful tools for the management of project as this helps to accomplish the project within the time period. The Gantt charts also help to determine critical path of the project that is the longest path or the sequence of tasks in the project and it also provides the overview of the tasks to be completed within the time along with the completion of all the activities of the project (2020business insight, 2017).
The main tasks include initiation phase, planning phase, execution phase and closing phase. The sub-activities are arranged according to the main tasks along with the assigning of the responsibilities to perform the tasks. The project was started on 26th of May, 2017 and accomplished on 16th February 2018.
The budget of Software Development for Warehouse project was $ 50,000. Out of the total budget of the project, 20 percent of the budget was considered for the fringe that was $ 10,000. The direct costs in the project were $ 39,720. The indirect costs are also essential for organization programs however it is difficult to feature directly to individual programs. The indirect costs incorporate salary of the bookkeeper, general liabilities insurance as well as for general technology updates. These programs of the organization have to hold a suitable division of these costs (Accountingtools, 2010). The indirect costs in the project were $ 280. The budget was determined taking into account the estimated costs of the project and incorporating other costs. The employees were provided with the salary on the basis of the pre-assumed costs for per hour pay that was defined properly and according to the efforts that the work takes. Most importantly, the addition of the fringe in the budget of the project was a good thing. The indirect costs were also considered in the project budget as the sponsors agreed to include the indirect costs in the budget of the project.
|
Costs |
|
|
Project Manager |
$35 x 432 hr = $15120 |
|
Software Developer |
$30 x 408 hr = $12240 |
|
Auditor |
$25 x 48 hr = $1200 |
|
Finance Manager |
$30 x 112 hr = $3360 |
|
Risk Manager |
$30 x 56 hr = $1680 |
|
Trainer |
$15 x 56 hr = $840 |
|
Tester |
$15 x 120 hr = $1800 |
|
Project Team |
$15 x 232 hr = $3480 |
|
Direct Costs |
$39720 |
|
Fringe Costs (20% of total cost) |
$10,000 |
|
Indirect costs |
$280 |
|
Total Cost |
$50000 |
A Risk Register is an instrument used for the purpose of documenting the risks as well as the course of actions in order to manage risks in the project. It is essential for the management of risks in the project successfully. This helps to identify the risks in the project and plan for the measures to take at the time of occurrence of the risks (ROSEKE, 2016). The risks are obvious in everything. Understanding the risks as well as to analyze the method of reducing the effects of risks is essential in the project management for the success of the project. The regular review of the risk register is important in order to evaluate the progress. The risk management is an ongoing process in project management and should be considered in order to manage the impact of the risks in the project (Stakeholdermap, 2017).
Quality Management plan is essential element of any project management plan. It explains how the quality of a project will be sustained all through the lifecycle of the project as well as how the project team will put their efforts in order to implement, maintain and converse the quality practices for the users (PMA, 2017). The quality of the project can be enhanced through planning and practicing the management of the quality of project (Projectmanagementdocs, 2017).
Purpose and Objectives
The purpose of software development quality management plan is to ascertain the goals, procedures and responsibilities that are necessary to successfully put into practice quality management functions for the project. In order to implement the quality management, plan it is essential to determine the roles and the responsibilities during the process of the development of software and to establish a software that is good in quality as well as can help in managing the functions of warehousing effectively and efficiently.
Development of quality issues to ensure quality
The report of Project Closure helps to make sure the accomplishment of the project and the related tasks as well as to represent the position of the project at the time of closure. It sets the expectations for future projects. It reviews the goals and the objectives from the project charter. The intention to prepare the project closure report is to recall the members of the project team regarding every task that is required to be finished during the project closeout. The project closure checklist will help to remind the project manager about the tasks that are required to be accomplished earlier than the project officially closes (Costantini, 2012).
|
Description of Task |
Status |
|
All outstanding tasks outlined on the WBS structure have been completed |
Overdue |
|
Outstanding issues have been documented and resolved |
Completed |
|
Goals of project charter are made |
Completed |
|
Feedback from stakeholders has been received and documented |
Completed |
|
End users have been trained |
Completed |
|
Measures for project success has been accessed and communicated |
Overdue |
|
Project team has been evaluated and relieved from the duty |
On Hold |
|
Project cost has been paid and accounted for, by the finance |
Overdue |
|
Post project evaluation has been completed |
At Risk |
|
Post project evaluation report has been signed by the project sponsor |
On Hold |
|
Best practices have been created |
Overdue |
|
Project manager has been reviewed |
At Risk |
2020business insight. (2017). What is the Critical Path? Retrieved 2017, from 20 20 business insight: https://2020projectmanagement.com/2014/05/what-is-the-critical-path/
Accountingtools. (2010, November 03). Indirect costs. Retrieved May 26, 2017, from Accounting tools: https://www.accountingtools.com/articles/what-are-indirect-costs.html
Costantini, K. ( 2012, June 15). Creating an Effective Project Closure Checklist. Retrieved May 26, 2017, from Quantitative Software Management: https://www.qsm.com/blog/2012/creating-effective-project-closure-checklist
Geraldi, J., & Lechter, T. (2012). Gantt charts revisited: A critical analysis of its roots and implications to the management of projects today. International Journal of Managing Projects in Business, 5(4), 578-594.
Maylor, H. (2001). Beyond the Gantt chart:: Project management moving on. European Management Journal, 19(1), 92–100.
PMA. (2017). What it is: Develop Quality Management Plan. Retrieved 2017, from PMA: https://pma.doit.wisc.edu/plan/3-2/what.html
PMO. (2015). Quality Management Plan Procedure. PMO.
Projectmanagementdocs. (2017). Quality Management Plan. Retrieved 2017, from Projectmanagementdocs: https://www.projectmanagementdocs.com/project-planning-templates/quality-management-plan.html#axzz4iBdErwQL
Roseke, B. (2016, September 20). Creating a Risk Register. Retrieved May 26, 2017, from Project Engineer: https://www.projectengineer.net/creating-a-risk-register/
Stakeholdermap. (2017). Risk Register Definition | How to use a Risk Register with sample Template. Retrieved 2017, from Stakeholdermap: https://www.stakeholdermap.com/risk/risk-register.html
Techtarget. (2017). Addressing software quality issues with development models, methods. Retrieved 2017, from Techtarget: https://searchsoftwarequality.techtarget.com/tutorial/Addressing-software-quality-issues-with-development-models-methods
Techtarget. (2017). work breakdown structure (WBS). Retrieved 2017, from Tech Target: https://searchsoftwarequality.techtarget.com/definition/work-breakdown-structure
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