Discuss about the Project Management Concepts.
The project has been made for developing the webpage and system development process. The development of the web page and web system has been formed in a project format for increasing the functionality of the operation included. The system development has been helpful for dealing with the issues of project operations. The webpage development consists of various operations like collection of data, requirement analysis, coding for the webpage, and deployment of the system.
Status summary
Summary:
The project has completed the operations of web design, database design, development of design, interface design, final design, testing, and training in the estimated time. Hence it is probable that the project would be completed in the stipulated time.
The PV of the project is $34,760.00, the EV of the project is $13,573.33, and the SV of the project is $21,186.67. Hence the remaining project worth is equal to the difference between BAC-EAC and it is equal to $3237.60.
Budget
The actual cost to date: $105,520.00
The planned cost to date: $115,840.00
Summary:
The project has been doing perfectly well and all the operations of the project are within the budget. The operations of the project have resulted in implying the cost effective and efficient operations of the organization. The project has helped in deciding the web page development requirements and justification of the costs indulged in the project. The operations of the project include the designing of the web page that has been scheduled and completed in 34 days with an expenditure cost of $19,880.00. The software designer, business analyst, project manager, and software engineer are the persons included in the project. The data base design has been made in 5 days with cost estimate of $4,240. The interface designing has been helpful for supporting the creation of interface of the system and webpage that has been completed in 24 days for an expense of $10,080.00. It took 32 days for completing the development phase of webpage and the total cost expended was about $25,760.00. The testing and training for the webpage developed was done in 51 days and a sum of $35,800.00 was expended in the process. The launch has been scheduled to be performed next.
The overall expenses include the operations that have been completed such as designing of the web page, data base design, interface designing, development phase, testing, and training. The individual costs and expenses have summed up to $ 95760.00 and it is the expected costs that would be summed up to be around $115,840.00 AUD.
Explanations
The complete project of website development consists of web design, database design, interface design, final design, development, testing, training, launching, and closure phases. These phases contain a set of operations that would help in the successful completion of the project of webpage development. The phases that have been completed till 18th of July, 2017 are web design, interface design, database design, final design, development, testing, and training. The first phase designing of webpage consists of creating user interface mock-ups, conducting design review, delivering functional specifications, functional design specifications approval, developing technical specification, review of technical specifications, and technical design specifications approval. The second phase of database designing consists of developing database specifications, review of database specifications, and database specifications approval. The interface designing consists of determining of data import/export elements, defining user needs, and defining IT needs. The fourth phase of final design consist of collecting user requirements, designing reports, review of report design, and delivering final functional specifications. The development phase consists of coding web page, identification of database relation, and building the tables of database. The testing phase consists of the process to verify design and functionality, perform integration test, perform user acceptance test, and system user interface bug fixation. The training phase consists of assembling specifications, developing system flowcharts, completing the system documentation, and assembling functional specifications. All of these tasks have been completed in stipulated time and with exhaustion of allocated resources. The successful completion of project would require the completion of the phase in time allocated. The completion of the project would be based on the completion of the remaining phases of the project and they are launching of the website, closure report, and post reviews.
The last report of the project was submitted in the initial phase after analysing the requirements and objectives. In that report only the initial requirements were analysed and it included creating a plan for completion of the project. The cost distribution of the project operations are shown in the figure below:
Figure1: Cost allocation for each phase of the project
The graph has shown that the operations of the project have been allocated with sufficient resources for each of the operations included in the project. The allocated resources have been helpful for providing the benefit of the system development and configuration. The variation in baseline has shown that the project resources would be helpful for complying with the development of the project operations. The changes that the project had undergone since the last report includes:
Creation of web design: The first phase has been completed and the design processes for the webpage has been made. It has comply the completion of creating user interface mock-ups, conducting design review, delivering functional specifications, functional design specifications approval, developing technical specification, review of technical specifications, and technical design specifications approval. The software designer and engineer have been helpful for completion of the web design.
Making Database Design: The database design is the phase in which the design of the database is completed and made ready to implementation. The processes included in the database design phase are developing database specifications, review of database specifications, and database specifications approval. The completion of all these steps had helped in yielding proper design for the database structure.
Creation of the Interface design: The interface design phase consists of making the UX interface design for the webpage. The process consist of creating an interface design along with determining of data import/export elements, defining user needs, and defining IT needs. The completion of the processes had yielded in making a systematic design for the interface of the webpage.
Final Design creation: The creation of final design has yielded in forming the final webpage design. The processes included in the project are collecting user requirements, designing reports, review of report design, and delivering final functional specifications. It would help in forming the final design creation of the webpage developed.
Development of the webpage: It is the final step of technical operations and completion of this phase would result in final development of the webpage. The processes included in the phase are coding web page, identification of database relation, and building the tables of database.
Webpage testing and training: The testing phase results in testing the webpage for any error and flaw. The testing phase consists of the process to verify design and functionality, perform integration test, perform user acceptance test, and system user interface bug fixation. The training phase consists of assembling specifications, developing system flowcharts, completing the system documentation, and assembling functional specifications.
Risk watch in project can be done by implementing risk assessment process (McNeil, Frey and Embrechts 2015). The risk assessment consist of processes like risk mitigation, risk prioritization, and documentation for dealing with the risk and threats of the project.
Risk mitigation process: The risk mitigation addresses the procedure behind hazard administration and the hazard appraisal meeting permits the venture group to distinguish, classify, organize, and relieve or keep away from these dangers early. Chance evaluation is a stage in a hazard administration strategy (Li 2014). Hazard evaluation is the assurance of quantitative or subjective estimation of hazard identified with a solid circumstance and a perceived risk. Hazard evaluation includes measuring the likelihood that a hazard will turn into a reality.
Risk prioritization: In many ventures, dangers are recognized and broke down in an arbitrary, conceptualizing, design (Lim et al. 2013). This is frequently lethal to the accomplishment of the venture, as unforeseen dangers emerge, which have not been evaluated or gotten ready for and must be managed on a crisis premise, instead of be set up for and shielded against in an arranged, measured, way. It is fundamental that potential dangers are recognized, sorted, assessed and reported. As opposed to take a gander at every hazard freely and haphazardly, it is substantially more compelling to recognize dangers and after that gathering them into classifications, or, to draw up a rundown of classifications and afterward to distinguish potential dangers inside every classification.
Documentation process: The Project Manager will enter every one of the dangers, likelihood affect scores, and reactions and keep up an archive to clarify all danger (Hopkin, 2017). The high scoring dangers will be added to the Project Management Plan. This record will likewise be incorporated as an addendum to the Project Management Plan. Moreover, the dangers with a high score will be added to the venture plan as a strategy to track the hazard at the right time. Despite the fact that these dangers are added to the calendar, the timetable itself is not really changed. This progression is to give mindfulness and deceivability to the members of all high scoring dangers all through the venture’s lifecycle.
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