Queensland Health payroll system was implemented during 2010. Initially the first phase of the implementation of this health payroll system included some of the reformations. These reformations were replacement of ESP Koronos restoring system and LATTICE payroll system. The substitute indulged in this case was SAP and Workbrain (Duffield & Whitty, 2015). The main objective of this project is to provide the access of the centralized data across the government of the different states.
The project was implemented for the improvisation of the whole health management system. However, the system failed in various ways. There are certain factors and issues regarding the failure of the Queensland Health Payroll System. Some of these issues are delay in the delivery of the project, incorrect payment to the employees and other performance issues.
The main objective of this paper is to discuss the possible success factors those could be helpful for the successful implementation of this payroll system (Snyder & Dionisio, 2017). The discussion also gathers the relevant information regarding the failures and the causes of failure of this project. Certain project management principals have also been discussed in context of managing the mentioned issues in the project and the ways for the further improvement in the project.
In this discussion the concern is regarding the three focus area of the project. These three areas are- project functioning, performance issue, possible application of the project management principal for redevelopment of the project.
The development of this health payroll scheme was aimed towards better management of the system regarding the management of health. In order to do this they change in the internal system of restoring the data in the system was done. However, the improvement of the system depends on the proper project governance of the project (Elston & MacCarthaigh,2016). Some of the functioning of the project was very complex. Proper management and governance was needed for the implementation of this project. Apart from that managing the stakeholders in the project was a challenging factor. It has been seen that the management and the monitoring of the project were not done in a proper way. The Queensland Health Payroll System failed due to this reason. The scope of the project was not identified in a proper way , as a result the scope creep happened.
The delivery of the project was late. Due to the late delivery of the project almost all the employees under this scheme had suffered. The time frame for the compilation of the project was short. This led the employees to fill the forms for the within fortnight. There were chances of error due to the short time frame. The main fault in the project was the technical fault. There were two types top ups in payroll payment- system generated and manual. In case of manual top ups the fault resulted through making of double payment (Mustofa, 2016). The overtime payment was made to the employees while they were on leave. All these faults indicated the shortcomings or the lack of performance of the system.
There are basic principles of the project management which can be followed in order to avoid possible risk in the development of the project. The risk is involved in different stages of the life cycle of the project (Charette, 2017). Lack of proper risk management can lead the failure of the project which will become the constraint in delivering the right outcome of the project. One of the significant examples of this kind of failure is Queensland Health Payroll System. The implementation of this project was very complex. However, the project faced the failure as there was no certain implementation plan. The project management lifecycle has certain stages from starting and closing of the project. The first part of the project management planning is the initialization where the specifications of the requirements from the clients (Wilkin et al., 2015). Sudden changes in the requirements of the project in the middle of the development of the project causes scope creep in the project management. The scope creep can create situation where the development process can run out of the budget and the delivery of the project can be delayed. In this case, the same result has been seen (Krell, Matook & Rohde,2016). The project was running out of the budget and the delivery was late. The scope creep can be mitigated through bringing the clarity in the requirements. The planning comes after initialization. In the planning phase, the blueprint is made regarding the execution of the planning (Asgarkhani et al.,2017). The execution phase in the project life cycle is concerned about the executing the plans made in the planning phase (Tursunbayeva et al.,2016). Monitoring and control is an important stage in the development of the project management. In this stage for the development of the software testing of the software can be done. The testing is done using limited data. The result from the testing is compared with the expected result. The variation of the result shows the accuracy of the system. It has been seen that in this health payroll program no testing is done in a proper way. There was lack in technical implementation of the system (Bailes et al.,2014). The testing had not done in a proper way. In that case, the technical error causes double entry of the payment in the system. This fault had affected all the employees under the payroll system. Moreover there was no proper planning for the implementation of the project.
During the planning phase, the project schedule is needed to be done in a proper way. There was no fixed schedule for this project. However, the time schedule of the project was very short and the employees and to fill up the form within short period of time.
It has been found out the improper usage of the project management planning and the lack of technical details had led to the failure of the project (Juiz, Gomez & Rosenmöller, 2017). The storage from the LATTICE was not properly integrated to SAP. 20,000 forms were not processed due to this fault. 5700 employees needed to adjust the leave balance for relating the leave transactions.
Another major technical issue was the failure of the synchronization between SAP and Workbrain. The lack of synchronization made the time for data processing long.
There were possible success factors those could be helpful for the success of the project. The choosing of the Workbrain and the SAP as the tools for the development of the project is helpful (Reynolds,2018). However, there was the lack of technical implementation which causes issues in the project planning and development. The absence of the proper governance and technical implementation make the Queensland Health Payroll system.
The main factor of the failure of payroll system is improper implementation of the technical issues. The implementation of the SAP was a better idea. However, there was lack of proper synchronization between the Workbrain and SAP. This technical glitch led to errors in data. The time frame for the implementation of the whole project was short. In this case, all the stages in the project life cycle regarding Queensland Health Payroll system were not followed in a proper way. The form fill ups and the data collection regarding the employees of the hospitals had been done improperly. So there were mistakes in the collected data. In the other hand , all the steps needed to be followed in the project life cycle had not been followed in a proper way. This project development also omitted the stage for the maintenance and governance of the project. The testing part of the software was not done in a proper way.
Certain recommendations can be made from the discussion of the three factors in the Queensland Health Payroll system failure (Thite & Sandhu, 2014). There were lots of possibilities for this system becomes a successful one. However, it has been seen that the development of the project has not followed the proper project management planning and methodologies apart from that absence of proper risk management techniques and work break down structure risk associated with the project could not be identified (Thite & Sandhu, 2014). On the other hand, the employees were given less time to provide their details regarding the record. Apart from that the project objective was not clear and the technical implementations were not proper in this case.
It can be recommended after discussing the issues regarding the failure of Queensland Health Payroll system that proper project management plan is needed to be implemented before the starting of the development of the project (Philip, 2015). Moreover, time frame is needed to be allotted for proper compilation of all the modules of the project. In order to mitigate the risks and the scope creep of the project the clarity in the requirements is needed to be clear and the proper risks management plan is needed to be created. All stages in project management life cycle are needed to be implemented in the development phase of the project. Apart from that the stakeholder analysis is needed to be done for managing the stakeholders in the project. All these factors will lead to the success of the project and will help to deliver the right outcome.
Conclusion
The discussion focuses on the various factors responsible for the failure of the project regarding Queensland Health Payroll system. The failure factors are discussed along with the explanation of the failure. However, it can be said there were many possibilities regarding this system which can lead to the success of the project. However, the failure factors have been identified. Absence of proper technical implementations and the not following the project management plan in proper way are the factors of failure in Queensland Health Payroll System. Certain recommendations are made on the basis of identified factors. It can be said from the above discussion that the proper implementation of the project management planning along with risk management and stakeholder analysis would be helpful for the project to deliver the proper outcome. It can be concluded from the discussion that Queensland Health Payroll system and its failure indicates the importance of project management planning along with proper technical implementation.
References
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