Measurable Organization Value (in short, MOV) is a particular standard or goal that an organization desires to reach at the end of a project. Generally, MOV is not limited to one specific goal or objective; rather it has a number of goals and objectives that has to be fulfilled during the course of the project. Generally, the MOV of a project is determined using some specific areas of the project that are described below in terms of the online stud management farm project.
i. Area of Impact – The desired areas of impact for this project are finances and customer. Firstly, Globex wants to set up a strong and sustainable business with the new stud farm management system by meeting the requirements of the stud farm managers. A sustainable business with the stud farm management system will ensure a stable income for the company that can further build on in the future. Secondly, the area of impact is also the customers i.e. the stud farm managers. Globex has identified the main issues and problems faced by the stud farm managers while running the manual process at the farms. Hence, Globex is looking to address these issues by developing the stud farm management system. Thus, this particular project is based strongly on addressing customer requirements and issues.
ii. Value – There are certain values of new business proposition that Globex wants to follow as a part of the project strategy. These values include better, cheaper, faster and do more. The new farm management system must have these attributes and advantages over existing system so that the company can reach its desired value.
iii. Metric – The project outcome for the stud farm management system will be judged on the basis two specific metrics – quality and price. The quality metric will include the overall usability of the system that will include all the requirements of the stud farm managers. On the other hand, the price of the software should be reasonable so that the stud farm managers are not discouraged for buying the product.
iv. Timeframe – The projected timeframe for achieving the MOV for the project is approximately five and a half months.
v. MOV Summary – The project aims to deliver an online stud farm management system by fulfilling all the necessary requirements like features to be used by the farm managers, suitable business strategy and others.
Scope is defined as the list of specific requirements that need to be fulfilled at the end of project. The scope of this particular project includes the following requirements.
There are two types of resources to be utilized in this project – human and material resources. The human resources are listed along with their hourly charges as follows.
|
Resource Name |
Type |
Max. Units |
Std. Rate |
Ovt. Rate |
Cost/Use |
Accrue At |
Base Calendar |
|
Project Manager |
Work |
100% |
$125.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
Finance Manager |
Work |
100% |
$105.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
IT Analyst |
Work |
100% |
$80.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
System Developer |
Work |
100% |
$55.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
System Tester |
Work |
100% |
$55.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
Resource Manager |
Work |
100% |
$50.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
|
Technical Writer |
Work |
100% |
$45.00/hr |
$0.00/hr |
$0.00 |
Prorated |
Standard |
The material resources and their estimated costs are listed in the following table.
|
Material Resources |
Estimated Cost |
|
Hardware |
$15,000 |
|
Software |
$10,000 |
|
Peripherals |
$2500 |
|
Room and Other Technical Requirements (e.g. internet connection, training, facilities) |
$2500 |
|
TOTAL |
$30,000 |
In order to develop the work breakdown structure (WBS) for the project, the schedule is prepared using Gantt chart as follows.
(Source: Created by Author)
From this schedule, the work breakdown structure of the project is shown as follows.
(Source: Created by Author)
The cost of the project is determined using bottom up estimating as per the following table.
|
Task Name |
Resource Names |
Cost |
|
Online Stud Farm Management System |
$88,200.00 |
|
|
Starting of the Project |
$17,360.00 |
|
|
Meeting and Discussions |
Finance Manager, IT Analyst, Project Manager |
$4,960.00 |
|
Reach Agreement for Project |
Finance Manager, IT Analyst, Project Manager |
$2,480.00 |
|
Survey Requirements |
Finance Manager, IT Analyst, Project Manager |
$4,960.00 |
|
Develop List of Proposed Features of the System |
Finance Manager, IT Analyst, Project Manager |
$4,960.00 |
|
Approval of Project |
Project Manager |
$0.00 |
|
Planning of the Project |
$19,160.00 |
|
|
Project Plan and Business Case |
$13,160.00 |
|
|
Create Project Charter |
IT Analyst, Project Manager |
$4,920.00 |
|
List Scope of Project |
IT Analyst, Project Manager |
$1,640.00 |
|
Create Work Breakdown Structure |
IT Analyst, Project Manager |
$1,640.00 |
|
Estimate Schedule Using Gantt Chart |
IT Analyst, Project Manager |
$1,640.00 |
|
Allocate Resources in Gantt Chart |
IT Analyst, Project Manager |
$1,640.00 |
|
Estimate Budget for the Project |
Finance Manager |
$1,680.00 |
|
Confirm Project with Globex |
Project Manager |
$0.00 |
|
Additional Requirements and Aspects of Project |
$6,000.00 |
|
|
Determine MOV |
Project Manager |
$1,000.00 |
|
Develop Stakeholder Matrix |
Project Manager |
$1,000.00 |
|
Develop Communication Plan for Stakeholders |
Project Manager |
$500.00 |
|
Determine Risk Using Risk Register |
Project Manager |
$500.00 |
|
Determine Quality Standards Required |
Project Manager |
$3,000.00 |
|
Submit Final Project Plan to Globex |
Project Manager |
$0.00 |
|
Execution of the Project |
$41,320.00 |
|
|
Study Requirements of the System |
Project Manager |
$3,000.00 |
|
Divide Roles between Project Team Members |
Project Manager |
$2,000.00 |
|
Procure Hardware and Software for Project |
Resource Manager |
$2,000.00 |
|
Start Designing |
$23,320.00 |
|
|
Install Required Hardware |
System Developer |
$1,320.00 |
|
Install Required Software |
System Developer |
$2,200.00 |
|
Develop the System and the User Portal |
System Developer |
$13,200.00 |
|
Develop GUI |
System Developer |
$6,600.00 |
|
Risk Management |
$6,160.00 |
|
|
Risk Testing of the System |
System Tester |
$2,640.00 |
|
Remove Bugs and Errors |
System Tester |
$2,200.00 |
|
Address System Glitches |
System Tester |
$1,320.00 |
|
Testing of the System |
System Tester |
$2,640.00 |
|
Training of Globex Employees and Stud Farm Managers |
System Tester |
$2,200.00 |
|
Go Live |
IT Analyst, System Developer |
$0.00 |
|
Closing of Project and Sign Off |
$10,360.00 |
|
|
Complete Project Documentation |
Technical Writer |
$1,080.00 |
|
Handover the Project to Globex |
System Developer |
$880.00 |
|
Project Review and Appraisal |
IT Analyst |
$1,280.00 |
|
Conduct Reflection on Project |
Project Manager |
$3,000.00 |
|
Stakeholder Signoff |
Finance Manager, IT Analyst, Technical Writer, System Developer, Resource Manager, Project Manager, System Tester |
$4,120.00 |
Additionally, the time phased budget of the project is shown in the following diagram.
(Source: Created by Author)
Some of the assumptions made about the project are as follows.
The risks associated with the project are identified using the risk framework as follows.
|
Risk |
Responsible Stakeholder |
Management Plan |
|
System requirements not identified |
IT Analyst |
Conduct survey as well as consult with farm managers to determine all requirements |
|
Scope Creep |
Project Manager |
Identify project scope accurately using project charter |
|
Technical Requirements Not Fulfilled |
IT Analyst, Resource Manager |
Hire reliable supplier and procure necessary resources at suitable price |
|
Budget Overshoot |
Finance Manager |
Conduct bottom up estimation during project planning |
|
Missing Reports in Project Documentation |
Technical Writer |
Update project document daily during the execution of the project |
The team’s philosophy to deliver the best quality product to the client is to fulfill all the requirements of the system and test the system and remove any types of bugs and errors.
Verification Activities – In order to verify the quality, the client will be visited by a technical expert every month to check whether the system is running according to plan. If any errors are detected, it will be solved immediately using suitable patches.
Validation Activities – Remote monitoring is to be done to ensure the systems are running successfully in the stud farms. Furthermore, during the project, system testing is to be done to ensure there are no existing errors and glitches.
According to the authors, project evaluation is as necessary in the process as the planning phase. While in the project planning phase, the list of requirements is determined, in the evaluation phase, it is checked whether all the requirements have been fulfilled or not. If it is found that some of the requirements are still not met, the project is sent back to the execution phase. On the other hand, if all requirements are met, the project document is signed off and the project is officially closed by the project manager.
As per the authors, the project manager is solely responsible for ensuring project evaluation is done after the project is handed over by the project team. However, the project is to be evaluated by all the stakeholders involved including the project team who will recheck the requirements to ensure all have been met in the project. On the other hand, the project supervisor or analyst will determine whether the project has met the quality standards set during the start of the project.
The authors have discussed about the method for project evaluation process. As per the authors, after the project is handed over, the project team is expected to submit a project report document that includes all the activities and technical implementations done in the project. The supervisor or analyst will first review this document and then test the system to determine it has met all requirements and is running successfully. After that, the document is handed over to the project manager who will review and sign it off. Finally, the project is officially closed once it is ensured all requirements are completed.
The closure checklist for the project is as follows.
|
Checklist |
Status |
|
Project Charter |
DONE |
|
Project MOV |
DONE |
|
Project Scope |
DONE |
|
Budget Allocation |
DONE |
|
Team Appointment |
DONE |
|
System Development |
AWAITING |
|
System Testing |
AWAITING |
|
System Features |
AWAITING |
|
System Running |
AWAITING |
Evaluation of project MOV will be done by the following activities.
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