Audit Plan And Termination Plan For Quota Park Shared Foothpath

Project Name: Quota Park Shared Foothpath

Date: 22^nd April 2017 Project Controls Report

Project Ownership: Project Sponsor and stakeholders

Prepared by: (Please enter the names)

Distribution List: Project Manager and Project Sponsor

Auditable Category	WBS ID and Item Description	Applicable metrics
1.	Performance / Progress	1.1	Performing the project under the contract	Resource utilization
Percentage of completed task
1.2	Payment of fees or charges required to comply with the requirements of the WH&S Act	Cost variance
Planned value
1.3	Removal and disposal of existing concrete path as per marking in the drawings	Project scope management
Change request to scope of work
2.	Compliance	2.1	Time for notification of claims	Project schedule management
Schedule variance
2.2	Project code and guidelines	Audit plan
Follow guidelines report
2.3	Safety and environment management	Environment Management plan
Safety management plan
3.	Quality	3.1	Proper and tradesman like workmanship	Project quality management
Worker quality measures
3.2	Material should have brand name, model number	Quality
Customer satisfaction
3.3	New materials in conformity with description of merchantable quality	Quality control
Inspection
4.	Change / Exit	4.1	Configuration items record	Performing integrated change control
Change control tools
4.2	Change to work required to comply with legislative requirement	Expert judgement
Change request to scope of work
4.3	Change in tender documents	Schedule and effort
Review of tender document
5.	Risk	5.1	Lack of coordination among the project team members	Resource utilization
Project communication plan
5.2	Weather problem	Project risk management
Control management
5.3	Road safety and clear visibility risk	Safety management plan
Control management
6.	Best Practices / Lessons to be Learned	6.1	Resource and budget management	Resource utilization
Planned hours of working
6.2	Reporting	Percentage of project completed on the time
Review of cost and schedule report
6.3	Quality of final project result	Quality management plan
Investigation and inspection

Audit Category	Item	When will it be conducted?	Who will conduct?	Purpose (discovery or decision-making)?
Performance / Progress	Performing the project under the contract	In 10 days	Project Manager	Discovery The project should meet with its project objectives mention in the tender document.
Payment of fees or charges required to comply with the requirements of the WH&S Act	In 15 days	Financial Manager	Discovery On time, payment should result into start of the project earlier.
Removal and disposal of existing concrete path as per marking in the drawings	Within 1 month	Auditor	Decision making Proper footpath should be constructed.

Compliance	Time for notification of claims	14 days	Project Manager	Discovery Time is required to notify so that all the stakeholders should know the time requirements of legal basis of claim.
Project code and guidelines	10 days	Auditor	Discovery All the stakeholder should require to know code and guidelines of construction working to minimize any safety risks.
Safety and environment management	2 weeks	Safety Manager	Decision making Before work on the project, safety and environmental plan should require to review.

Quality	Proper and tradesman like workmanship	5 days	Auditor	Decision making If there is proper workers work for the tender project, then it will raise the quality of the plan.
Material should have brand name, model number	1 month	Auditor	Discovery If the materials contain brand name and other details, then it is easy to identify if the product is of good quality or not.
New materials in conformity with description of merchantable quality	1 month	Auditor	Decision making New materials are purchased so that it reduces the changes of damage or failure.
Change / Exit	Configuration items record	15 days	System Administrator	Discovery Items related to configuration are identified.
Change to work required to comply with legislative requirement	20 days	Project Manager	Discovery Legislative requirements are identified.
Change in tender document	1 week	Project Manager	Decision making If any changes are required, then it should have done to get better project outcomes.
Risk	Lack of coordination among the project team members	1 month	Project Manager	Decision making A project coordinator should be appointed for implementing better coordination among the team members to overcome with confusion issues.
Weather problem	1 month	Auditor	Discovery The weather problems are discovered to take measures to mitigate it.
Road safety and clear visibility risk	2 months	Safety Manager	Decision making Before work on the project, safety and environmental plan should require to review.
Best Practices / Lessons to be Learned	Resource and budget management	40 days	Resource Manager	Discovery Proper resource allocation is done to all the project activities and proper budget planning is also done.
Reporting	25 days	Project Manager	Decision making All the project reports should be prepared on time containing all required information.
Quality of final project result	15 days	Quality Auditor	Discovery The final and desired project results are checked for its quality.

Controllable Category	Item & Explanation	PMBOK Knowledge Area
Input	Tool & Technique	Output
1. Deliverable	1.1 Road Construction to be transported	Release plan	Expert judgement	Final product and service
All the road equipments are delivered on time so that the footpath construction work is started on time.
1.2 Construction of hand placed concrete paving, footpath and bikeways	Accepted deliverables	Expert judgement	Final products and services
All the project deliverables are accepted to meet with project requirements.
1.3 Earthwork to be completed sustaining quality condition	Organizational process and assets	Analytical techniques	Feedback
In order to maintain the quality of the Quota park shared footpath, a good value earthwork and progress are achieved.
2. Configuration	2.1 Calculation of new job condition due to public safety matters	Integrated change control	Meetings	Deliverables
There are possibility of accidents in the working site, therefore safety plans and measures are taken for the workers.
2.2 Project Life cycle	Project management Plan	Expert opinion	Deliverables
It consists of project initiation, planning, execution and then closure. It is required to understand to guide the project from its initial to completion stages.
2.3 Audit report	Audit plan	Meetings	Audit report
It provides with the financial status of the project. It consists of assets and liabilities. After finalization of financial statement, the project contains further evaluation.
3. Status Accounts	3.1 Work	Agreements and contracts	Expert judgement	Project charter
All the project contract documents are followed to prepare the tender document for Quota park pathway. Inspection of the work materials, machinery, equipments are also done.
3.2 Planning	Project management plan	Meetings, Expert opinion	Deliverables
Audit plan, energy management plan, construction management plan, traffic management plan and quality control are planned.
3.3 Cash Current Position, Control	Project management plan	Analytical judgements	Project control report
The scheduled budget are controlled so that no extra cost are added later.
4. Logs	4.1 Capturing problems as well as monitoring until project is finished	Work performance reports	Meetings	Change log
Until the project work is finished, the problems are identified and it is mitigated to get proper project outcomes.
4.2 Daily weather condition	Environmental factors	Expert judgement	Project document updates
The weather condition is not easy to overcome with. Therefore, in the site project such as construction of footpath there is possibility of heavy rain.
4.3 Record eco-friendly condition status	Project statement of work	Meetings	Project charter
As it is a construction work of footpath in the park, therefore there are environmental factors that cause failure in the project. The project manager requires recording the factors and mitigating them. A status report is prepared to identify the project progress.
5. Issues	5.1 Co-ordination between project teams	Communication report	Expert judgement	Project communication plan
Among the project team, proper communication channel is used such as daily meeting, face-to-face interaction, to interact with others.
5.2 Implementing decisions	Documentation review	Information gathering techniques	Risk register
All the project related decisions are implemented so that all the issues regarding decision-making are mitigated.
5.3 Removal of existing facility during working hours	Organization process assets	Checklist analysis	Risk register
At the working hours for the project plan, existing facilities are removed to complete it within time as well as budget. All the works should finish within time so that there are no delay in the project completion.
6. Procurements	6.1 Money value	Project schedule	Market research	Procurement statement of work
Value for the money is core principle to underpin the decisions on the government procurement.
6.2 Increase participation of the stakeholders	Stakeholder register	Expert judgement	Procurement documents
The entire project stakeholder should give and equal contribution into the project work so that it must finish on time.
6.3 Training opportunities	Source selection criteria	Independent estimate	Change requests
Training is provided to the workers so that they become expertise in the construction field.

Areas for consolidation	Actions required	Time required	Processes
Communication plan to interact with the team members	A proper communication plan is prepared to mitigate the lack of coordination risks.	10 days	Meeting, face-to-face interaction
Preparation of final audit report	Final report is prepared and it is checked by the project manager so that it meets with the required project outcomes.	1 week	All the project deliverables exit criteria should require meeting. All the project deliverables are requiring to transfer to the customer as well as supported functions.
Risk management plan	All the risks are required to identify at the end of the project plan to get a good project outcomes.	10 days	Risk register All the risks should be mitigate on time so that there are no such risks in the project.
Training requirement	A training program should be conducted for the workers so that they become expertise in the construction field.	1 month	Training programme
Capturing problems as well as monitoring until project is finished	At the end of the project plan, all the tasks should require to monitor to review if there are any errors and risks within it.	10 days	Risk management plan All the risks should be mitigate on time so that there are no such risks in the project.
Budget plan	All the budgets plan are required to be done so that further there are no such addition of resources in the project plan.	1 month	Cash flow, earned value estimation The project plan should complete within the deadline so that there are no such addition of any further resources.
Project Life cycle	It consists of project initiation, planning, execution and then closure. It is required to understand to guide the project from its initial to completion stages.	1 week	Deliverables All the project deliverables exit criteria should require meeting. All the project deliverables are require to transfer to the customer as well as supported functions.
Lessons learned	Proper resource allocation is done to all the project activities and proper budget planning is also done. All the project reports should be prepared on time containing all required information.	1 month	Quality control The final and desired project results are checked for its quality.
Final submission of audit and termination report	Within schedule timeframe, all the project related reports should require to submit to the project manager. All the project contract documents are followed to prepare the tender document for Quota park pathway. Inspection of the work materials, machinery, equipments are also done.	1 month	Delivery of the final report

Week	Week 1	Week 2	Week 3	Week 4	Week 5	Week 6	Week 7	Week 8
Preparation step
Review audit contract
Review earlier audit reports
Assemble audit team
Kick off
Kick off meeting
Finalizing access to the materials
Audit Phase 1
Audit of the statement of income and balance sheet
Development of preliminary questions
Discussion of the questions with the clients
Preliminary findings for phase 1
Audit Phase 2
Audit of the tender development operations
Development of preliminary questions
Discussion of the questions with the clients
Preliminary findings for phase 2
Audit Phase 3
Audit of the tender development operations
Development of preliminary questions
Discussion of the questions with the clients
Preliminary findings for phase 3
Audit consolidation
Consolidate of the findings as well as recommendations
Preparation of the audit report draft
Delivery of the final audit report
Completion of audits

References

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Boyle, DM, DeZoort, FT & Hermanson, DR 2015, The Effects of Internal Audit Report Type and Reporting Relationship on Internal Auditors’ Risk Judgments. Accounting Horizons, 29(3), pp.695-718.Gonzalez-Padron, T & Ferguson, JM 2015, Using a Service Audit Project for Improving Student Learning in a Service-Marketing Course. Marketing Education Review, 25(2), pp.99-116.

Kerzner, H 2013, Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Nalewaik, A & Mills, A 2015, Project Performance Audit: Enhanced Protocols for Triple Bottom Line Results. Procedia-Social and Behavioral Sciences, 194, pp.134-145.

Rose, KH 2013, A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3), pp.e1-e1.

Schwalbe, K 2015, Information technology project management. Cengage Learning.

Snyder, CS 2014, A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Turner, JR 2014, The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.

Walker, A 2015, Project management in construction. John Wiley & Sons.

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