Project management tool is generally defined according to the features provided by them. This tools are having the capability of providing help during the planning, organizing and management of the resource tools along with the development of estimations regarding the resources. The project management tool helps in the planning and delegation of the work all together with the various folders, templets, tasks, subtasks and calendars. This tools also helps in collaboration. There exists various forms of communication along with the emails.
The management tools are used for the purpose of assigning tasks, along with adding of comments, organizing of the dashboards and also for proofing’s and approvals. A proper set of tool is used for the purpose of providing support to the project managers and the project management team. The tools can be designed specifically or regular productivity tool which are to be adopted in order to continue with the work related to project management. Some of the tools are usually associated with making the project managers work in an easy way along with standardizing the work as well as the routine that the project manager is having.
Providing Leadership and Development
The project leader or the project manager is having the role of taking the entire responsibility related to the successful planning along with making sure of the fact that the performance of the team is the best. The development efforts is looked after by the team leader on a day to day basis which is usually focused upon the efforts that a specific team is having long with the core focus of the team. The project leader would be working with the team as well as with the stakeholders in order set the major goals and the objectives.
It is expected that the project leader would be associated with maintaining focus upon the team along with providing them with a clear direction. Besides this the team leader should also look into the matter that the team members are being included so as to make certain decisions. The project leader should also have a clear knowledge about the project and understand the scientific rational as well as the technical issues which are faced by the project.
Managing Stake holders
Stakeholder management would be acting as a critical component of the project. By implementation of the stakeholder management a process and control would be introduced which are to be planned by following certain guidelines. First of all the stakeholders are to be identified properly and acknowledge the stakeholders. This would be followed by the determination of the influence and the interest the stakeholders are having which would be initially followed by the establishment of the communication management plan and then influencing them and engaging them in the project.
Resolving dispute
Some major steps are to be followed in order to resolve the disputes in a project and this mainly includes the following:
Exercising of powers: This is one of the major way to solve few disputes. This generally to be followed where there exists high risk or danger. This type of dispute resolving technique generally starts by issuing of a command in order to solve the conflicts.
Avoidance or withdraw: As stated in the The PMBOK Guide’s conflict management guidance is having a section known as the “withdraw/avoid conflict management.” This type of approach is generally to be implemented where better results would be obtained by withdrawing so as to get prepared in a better way.
Compromise: This is also considered to be one of the most popular way of solving disputes where each party gets their interest satisfied up to a certain degree when the compromise process is successful.
Calling in the Sponsors: Asking for help from the project management professionals is very important. In case when it is seen that solving the dispute is beyond capability then it is very essential for ask for help.
1.1. Quality Assurance
Quality assurance generally refers to the way of preventing the mistakes and defects while doing a project along with avoiding the problems whenever a solution or service is being provided. There should exist a support team in order to the hosting needs any time day or night. The services should be covered with ultimate guarantee. The quality is to be assured by automated or semi-automated pass or fail tests. The validity of the links that are to be provided are also to be checked as the broken links might cause terrible user experience.
The quality assurance plan would be associated with providing the confidence that the services which would be develop would be delivered in accordance to the processes that has been established is also having the highest quality. The policies related to the QA activities would also be defined along with the definition of the organizational structure and the responsibility the QA team is having. The reviews and the audits which are necessary are also identified. This plan is to be tailored by each project or task so as to fit some of eth specific activities.
1.2. Quality Assurance of Communication and Reporting Process
There is a need of creating a clear communication plan which would be acting as a vital part of the project. This communication plan if prepared properly would be leading to the success of the project and the mainly reason lying the making of this plan is for the purpose of looking into the fact that all the resources are working for the objectives of the project. This communication plan would be helping a lot in overcoming the hurdles in a planned and informed manner. The quality of the communication is to be assured by including certain considerations.
The planning of the communication management would be including the determination of the best approach related to communication so as to determine the mean of communication which would be effective while communicating with the stakeholder.Management of the communication consists of the creation of an efficient and effective communications for project stakeholders.
Management of project information is also involved in the project communication management plan which documents the creation, collection, distribution, and disposition of project details. In order to check the quality the communication there is a need of checking the project stakeholder requirements for each of them along with which a schedule of the communication events, methods and releases are to be made. Besides this there is a need of involving a matrix of the resource all the events related to communication.
1.3. Quality Assurance of Team Member performance
Every team member is responsible for making of improvements in the quality of the project which they are doing along with maintain the timeliness, quality of the work and the level of service they are responsible for providing. Some of the important factors which has t be carried out are listed below:
Besides all this it is the responsibility of the team members to have a clear understanding of the expectations related to job performance so as to carry out various responsibilities that they are having.
1.4. Project Changes and Failures Encountered
The revised project of Integration of the services via online digital marketing by Videology would be based on the integration of the services of the organization with the development of the digital marketing. The change implication of the facilities would be implied for developing the implication management. The implication of the new facilities for management of the cloud security and big data analytics for the organization would be based with the support and development of the SDLC process. The technology innovation had been supported by the use of the proper development methodology.
The change in the project would be resulted due to the implication of the online digital marketing of the services and integration of the processes via technology innovation of cloud and big data options. The changes required in the resources include the modification of the existing resources for developing smarter facilities. The implication of the technology innovation would be assisted by the use of an external contractor, cloud vendor, and IT engineer for working in the development of the changes. Some material resources include construction materials, security tools, systems, and other procurement options.
1.5. Validation of project process and deliverables
The activities included in the new project plan are Infrastructure Development, Cloud Deployment, Data Transfer, Big Data Deployment, Security Integration, and Securing Cloud Applications. These activities would involve the utilization of the technology for supporting the new facilities of the online digital marketing.
The deliverables for the project would include,
1.7. Impact on Budget
|
Resource Name |
Work |
Standard Rate |
Cost |
|
Planner |
40 hrs |
$45.00/hr |
$1,800.00 |
|
Documenter |
16 hrs |
$40.00/hr |
$640.00 |
|
Budgeter |
16 hrs |
$50.00/hr |
$800.00 |
|
Project Manager |
80 hrs |
$75.00/hr |
$6,000.00 |
|
Contractor |
40 hrs |
$65.00/hr |
$2,600.00 |
|
Vendor |
56 hrs |
$60.00/hr |
$3,360.00 |
|
IT Engineer |
160 hrs |
$70.00/hr |
$11,200.00 |
|
Tester |
24 hrs |
$55.00/hr |
$1,320.00 |
|
Documents |
1 |
$280.00 |
$280.00 |
|
Advance Payoff |
1 |
$5,000.00 |
$5,000.00 |
|
Construction Materials |
1 |
$12,000.00 |
$12,000.00 |
|
Equipments |
1 |
$2,500.00 |
$2,500.00 |
|
Cloud Price |
1 |
$1,500.00 |
$1,500.00 |
|
Security System |
1 |
$4,500.00 |
$4,500.00 |
|
Testing tools |
1 |
$1,500.00 |
$1,500.00 |
|
Total Budget |
$55,000.00 |
The major aim of the project includes the hiring of the contractor so as to develop the new infrastructure of the enterprise so as to work with the new client. Besides this the new infrastructure is going to utilize the cloud environment in order to proceed with the future operations. Once the deployment of the cloud infrastructure is done then all the data are going to be transferred to the clouds for further usage.
This cloud infrastructure would also be used for the purpose of backing up of the data. The deployment of the big data is also going to be done. Once all the deployments are completed it is necessary to implement the security of the new infrastructure. Various security measures are to be adopted in order to provide protection against various threats. Along with this the applications present in the cloud is also to be secured so as to stop any kind of unwanted manipulation.
2.2. Ongoing maintenance and implementation plan
For the purpose of promoting the optimization and the improvement of the various cloud computing operations it is very much essential to build the integrated operation management mode. In the first place the business oriented objectives are to be placed followed by which a construction of a perfect and mature IT operation service system is to be done. Various automation tools and maintenance tools are to be used which would be helping a lot in realizing the unified management capabilities so as to manage the resources along with the statistics, monitoring, scheduling and management of the service and many more. An end to end management capability is to be provided for the management of resources, statistics, service management, scheduling, monitoring and many more which helps in obtaining an efficient, convenient, intelligent, and unified and integration operation and maintenance management for cloud data centre.
2.3. Project Team outcomes achieved
The final outcome of the tem is the deployment of the new system along with the implementation of the various security features. The final infrastructure is developed by taking assistance from the contractor so as to deploy the new cloud infrastructure. Once the deployment is completed it is important to test the entire system which is also to be done by the team and once the testing is completed the maintenance plan is developed so as to look into the fact that the system is working in a proper way.
2.4. Strength and Weakness of Project outcomes
The major strength of the project is that it would be providing a system which is much more secure as various kind of security features are to be implemented in order to protect the system from various kind of threat. Besides this the major weakness of the project is that the cost for completing the project is going to increase as various new things are going to be included in the new system.
3. Contribution to improved policies and processes
Moving into the usage of the cloud computing would be associated with offering the business with various kind of benefits which is associated with allowing the business to set up which is essential for a virtual office to provide the business with the flexibility of getting connected to the other business anywhere and anytime. Along with the growth in the number of web enabled devices that are being used in today’s world is associated with providing an east access to the services that are provided by the organization. The cost related to the management and maintenance of the IT systems is also reduced and this mainly happens due to the fact that there is no need of purchasing expensive systems and the equipment’s. The new policies would be associated with reducing the operational cost as well and this would be including the following:
Details of the project completion has been provided in this document. This document includes below information about the project. By signing this document, the organization accepts and understands the completion of the project, its overall project management plan, project management strategies and future roadmaps.
|
IaaS Solution Project Delivery |
|
|
Business Plan and Risk Analysis |
|
|
Project Plan Detailed |
|
|
Project Team Detailed |
|
|
Satisfactory Project Management |
|
|
Satisfactory Project Contribution to Business |
|
MEMORANDUM OF UNDERSTANDING |
|
|
This document forms a Memorandum of Understanding that the project details and information provided were delivered as per organisational business plan, quality policy and standards |
|
|
|
|
|
—— IT Business Analyst /Project Manager IT Department Online Service Integration Pty Ltd |
——- Chief Executive Office Online Service Integration Pty Ltd |
|
DDMONTHYYYY |
DDMONTHYYYY |
References
Avram, Maricela-Georgiana. “Advantages and challenges of adopting cloud computing from an enterprise perspective.” Procedia Technology 12 (2014): 529-534.
Chang, Victor, and Muthu Ramachandran. “Towards achieving data security with the cloud computing adoption framework.” IEEE Trans. Services Computing 9, no. 1 (2016): 138-151.
Chang, Victor, Yen-Hung Kuo, and Muthu Ramachandran. “Cloud computing adoption framework: A security framework for business clouds.” Future Generation Computer Systems 57 (2016): 24-41.
Chang, Victor. A proposed cloud computing business framework. Nova Science Publisher, 2015.
Gangwar, Hemlata, Hema Date, and R. Ramaswamy. “Understanding determinants of cloud computing adoption using an integrated TAM-TOE model.” Journal of Enterprise Information Management 28, no. 1 (2015): 107-130.
Garrison, Gary, Robin L. Wakefield, and Sanghyun Kim. “The effects of IT capabilities and delivery model on cloud computing success and firm performance for cloud supported processes and operations.” International Journal of Information Management 35, no. 4 (2015): 377-393.
Kasemsap, Kijpokin. “The role of cloud computing adoption in global business.” In Delivery and adoption of cloud computing services in contemporary organizations, pp. 26-55. IGI Global, 2015.
Lian, Jiunn-Woei, David C. Yen, and Yen-Ting Wang. “An exploratory study to understand the critical factors affecting the decision to adopt cloud computing in Taiwan hospital.” International Journal of Information Management 34, no. 1 (2014): 28-36.
Oliveira, Tiago, Manoj Thomas, and Mariana Espadanal. “Assessing the determinants of cloud computing adoption: An analysis of the manufacturing and services sectors.” Information & Management 51, no. 5 (2014): 497-510.
Oredo, John Otieno, and James Njihia. “Challenges of cloud computing in business: Towards new organizational competencies.” International Journal of Business and Social Science 5, no. 3 (2014).
Rittinghouse, John W., and James F. Ransome. Cloud computing: implementation, management, and security. CRC press, 2016.
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