Charter Development For Virtucon/Globex Project

Part One

The measurable organizational value helps in defining and measuring the objectives and the goals of a project (Binder, 2016). It helps in defining the value the organization will bring to the clients (Kerzner, 2018). Analysing the measurable organizational value of the project that Virtucon will be delivering to the Globex is essential for project evaluation and to measure the extension to which Virtucon is able to deliver the requirements as specified by Globex.

The desired area of impact of the project includes the financial, operations, strategy, social and customer (Beringer, Jonas & Kock, 2013). The field of impact are ranked in order one to five where one is the highest rank and five is the lowest, to understand the field in on which this project will have a highest impact.

Rank 1	Operational
Rank 2 Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Strategy
Rank 3	Financial
Rank 4	Customer
Rank 5	Social

Apart from identifying the area of impact, it is essential to identify the values that the project will bring on to Globex and Virtucon.

Better- The project aims in providing a better experience of dealing with the warehoused grains in perspective of both the buyers and the sellers.

Do More- Globex wants to reach out to more buyers with the implementation of this smart phone application.

After identification of the area of impact and the organizational values that this project is going to provide, it is essential to identify appropriate metrics to measure the success of the project. The metrics are as follows (Burke, 2013)-

The target of the project is to develop both the application and the website in an inexpensive manner
The project is to be completed within a selected time frame

The time frame for achieving this should be no more than six months and work of the project can only start after the approval of the project plan.

2.1. Scope and Scope management

Prior to the project implementation, it is essential to identify the scope of the project, as it gives an idea about what to expect from the project (Hwang & Ng, 2013). The project scope will be managed by ensuring and enforcing appropriate project monitoring and control in the project implementation phase (Kerzner & Kerzner, 2017). Furthermore, it is the responsibility of the project manager to ensure that no scope creep occurs in the project (Turk, France & Rumpe, 2014). This can be achieved by allocating accurate resources to each of the project activities. The resources associated with the project are discussed in the following section.

2.2. List of Resources

The List of resources associated with this project are as follows-

Resource Name	Type	Max. Units	Std. Rate	Cost/Use
Project Manager	Work	100%	$80.00/hr	$0.00
Resource Manager	Work	200%	$40.00/hr	$0.00
Functional Manager	Work	200%	$55.00/hr	$0.00
Project Supervisor	Work	100%	$35.00/hr	$0.00
Coders	Work	600%	$40.00/hr	$0.00
Testers	Work	400%	$35.00/hr	$0.00
Database Administrator	Work	100%	$25.00/hr	$0.00
Software licensing	Material		$0.00	$75,000.00
Website Go Live	Material		$0.00	$50,000.00
Trainers	Work	300%	$25.00/hr	$0.00
Archive	Material		$0.00	$5,000.00
Content writer	Work	100%	$20.00/hr	$0.00

3. Part Three

3.1. Milestone

The deliverables and the milestone of the project are as follows-

M1:Successful Completion of Requirements Gathering

M2: sharing and Approval of Project Plan

M3: Completion of successful Coding

M4: Completion of Testing and Bug Fixing

M5: Successful Project Release

M6: Successful Project Closure

Part Two

3.2. Activities/tasks

The Activities and the tasks that the project will deliver are as follows-

WBS	Task Name
0	i-Crop Website and Application Development
1	Start of the Project
2	Initiation Phase
2.1	Requirements Identification and Gathering
2.2	Meeting with Globex to Understand the Requirements
2.3	Specification documentation
2.4	Sharing the documents with the Clients
2.5	M1:Successful Completion of Requirements Gathering
3	Planning Phase
3.1	Initiation of Project Plan development
3.2	Scheduling the Project
3.3	Estimating the cost and the Budget of Project
3.4	Resource Allocation
3.5	Documenting the Project Plan
3.6	M2: sharing and Approval of Project Plan
4	Execution Phase
4.1	Coding the application and the Website
4.2	Database Development
4.3	Linking the i-Crop Application to Database
4.4	Documentation
4.5	M3: Completion of successful Coding
5	Testing
5.1	Unit Testing
5.2	System testing
5.3	User acceptance testing
5.4	Bug Fixing (if any)
5.5	M4: Completion of Testing and Bug Fixing
6	Go Live and Training
6.1	Website and Application Demonstration
6.2	Training and Maintaianance
6.3	M5: Successful Project Release
7	Project Closure
7.1	Documentation
7.2	Record Archival
7.3	Resource Release
7.4	Payment Completion
7.5	Client Sign off
7.6	M6: Successful Project Closure
8	Project ends

The Gantt chart of the project is represented in the following-

Figure 1: Representing the Gantt Chart of the project

(Source: Generated by Author using MS project)

The work activities marked in red in the Gantt chart above depict the critical path of the project

The work breakdown structure of the project is as follows-

Figure 2: Representing the Work Breakdown Structure of the Project

(Source: created by Author using MS schedule Pro)

3.3. Resource Assignments

The resources that has been allocated for each of the activities is represented in the table below-

WBS	Task Name	Resource Names
0	i-Crop Website and Application Development
1	Start of the Project	Project Manager
2	Initiation Phase
2.1	Requirements Identification and Gathering	Project Manager, Functional Manager
2.2	Meeting with Globex to Understand the Requirements	Project Manager, Functional Manager
2.3	Specification documentation	Archive[1],Content writer
2.4	Sharing the documents with the Clients	Project Manager
2.5	M1:Successful Completion of Requirements Gathering
3	Planning Phase
3.1	Initiation of Project Plan development	Project Manager, Project Supervisor
3.2	Scheduling the Project	Project Manager, Project Supervisor
3.3	Estimating the cost and the Budget of Project	Project Manager, Resource Manager
3.4	Resource Allocation	Resource Manager
3.5	Documenting the Project Plan	Resource Manager
3.6	M2: sharing and Approval of Project Plan
4	Execution Phase
4.1	Coding the application and the Website	Coders, Website Go Live[1]
4.2	Database Development	Coders, Software licensing[1],Database Administrator
4.3	Linking the i-Crop Application to Database	Coders, Database Administrator
4.4	Documentation	Archive[1],Content writer
4.5	M3: Completion of successful Coding
5	Testing
5.1	Unit Testing	Testers
5.2	System testing	Testers
5.3	User acceptance testing	Testers
5.4	Bug Fixing (if any)	Testers
5.5	M4: Completion of Testing and Bug Fixing
6	Go Live and Training
6.1	Website and Application Demonstration	Trainers, Functional Manager
6.2	Training and Maintenance	Trainers, Functional Manager
6.3	M5: Successful Project Release
7	Project Closure
7.1	Documentation	Archive[1],Content writer
7.2	Record Archival	Archive[1]
7.3	Resource Release	Project Manager
7.4	Payment Completion	Functional Manager, Project Manager
7.5	Client Sign off	Project Manager
7.6	M6: Successful Project Closure
8	Project ends	Project Manager

3.4. Estimates for Each Activity

The time estimate for each of the activities of the project is represented in the following table-

Task Name	Duration	Start	Finish
i-Crop Website and Application Development	137 days	Wed 03-10-18	Thu 11-04-19
Start of the Project	0 days	Wed 03-10-18	Wed 03-10-18
Initiation Phase	18 days	Wed 03-10-18	Fri 26-10-18
Requirements Identification and Gathering	5 days	Wed 03-10-18	Tue 09-10-18
Meeting with Globex to Understand the Requirements	10 days	Wed 10-10-18	Tue 23-10-18
Specification documentation	2 days	Wed 24-10-18	Thu 25-10-18
Sharing the documents with the Clients	1 day	Fri 26-10-18	Fri 26-10-18
M1:Successful Completion of Requirements Gathering	0 days	Fri 26-10-18	Fri 26-10-18
Planning Phase	14 days	Mon 29-10-18	Thu 15-11-18
Initiation of Project Plan development	7 days	Mon 29-10-18	Tue 06-11-18
Scheduling the Project	2 days	Wed 07-11-18	Thu 08-11-18
Estimating the cost and the Budget of Project	7 days	Wed 07-11-18	Thu 15-11-18
Resource Allocation	5 days	Wed 07-11-18	Tue 13-11-18
Documenting the Project Plan	2 days	Wed 14-11-18	Thu 15-11-18
M2: sharing and Approval of Project Plan	0 days	Thu 15-11-18	Thu 15-11-18
Execution Phase	47 days	Fri 16-11-18	Mon 21-01-19
Coding the application and the Website	15 days	Fri 16-11-18	Thu 06-12-18
Database Development	30 days	Fri 16-11-18	Thu 27-12-18
Linking the i-Crop Application to Database	15 days	Fri 28-12-18	Thu 17-01-19
Documentation	2 days	Fri 18-01-19	Mon 21-01-19
M3: Completion of successful Coding	0 days	Mon 21-01-19	Mon 21-01-19
Testing	34 days	Tue 22-01-19	Fri 08-03-19
Unit Testing	10 days	Tue 22-01-19	Mon 04-02-19
System testing	7 days	Tue 05-02-19	Wed 13-02-19
User acceptance testing	12 days	Thu 14-02-19	Fri 01-03-19
Bug Fixing (if any)	5 days	Mon 04-03-19	Fri 08-03-19
M4: Completion of Testing and Bug Fixing	0 days	Fri 08-03-19	Fri 08-03-19
Go Live and Training	12 days	Mon 11-03-19	Tue 26-03-19
Website and Application Demonstration	5 days	Mon 11-03-19	Fri 15-03-19
Training and Maintenance	7 days	Mon 18-03-19	Tue 26-03-19
M5: Successful Project Release	0 days	Tue 26-03-19	Tue 26-03-19
Project Closure	12 days	Wed 27-03-19	Thu 11-04-19
Documentation	2 days	Wed 27-03-19	Thu 28-03-19
Record Archival	2 days	Fri 29-03-19	Mon 01-04-19
Resource Release	1 day	Tue 02-04-19	Tue 02-04-19
Payment Completion	7 days	Wed 03-04-19	Thu 11-04-19
Client Sign off	2 days	Wed 03-04-19	Thu 04-04-19
M6: Successful Project Closure	0 days	Thu 04-04-19	Thu 04-04-19
Project ends	0 days	Thu 04-04-19	Thu 04-04-19

3.5. Project Budget

The set budget of the project related to each activities in the project is represented in the following table-

Task Name	Duration	Resource Names	Cost
i-Crop Website and Application Development	137 days		$234,920.00
Start of the Project	0 days	Project Manager	$0.00
Initiation Phase	18 days		$22,160.00
Requirements Identification and Gathering	5 days	Project Manager, Functional Manager	$5,400.00
Meeting with Globex to Understand the Requirements	10 days	Project Manager, Functional Manager	$10,800.00
Specification documentation	2 days	Archive[1],Content writer	$5,320.00
Sharing the documents with the Clients	1 day	Project Manager	$640.00
M1:Successful Completion of Requirements Gathering	0 days		$0.00
Planning Phase	14 days		$17,240.00
Initiation of Project Plan development	7 days	Project Manager, Project Supervisor	$6,440.00
Scheduling the Project	2 days	Project Manager, Project Supervisor	$1,840.00
Estimating the cost and the Budget of Project	7 days	Project Manager, Resource Manager	$6,720.00
Resource Allocation	5 days	Resource Manager	$1,600.00
Documenting the Project Plan	2 days	Resource Manager	$640.00
M2: sharing and Approval of Project Plan	0 days		$0.00
Execution Phase	47 days		$158,520.00
Coding the application and the Website	15 days	Coders, Website Go Live[1]	$54,800.00
Database Development	30 days	Coders, Software licensing[1],Database Administrator	$90,600.00
Linking the i-Crop Application to Database	15 days	Coders, Database Administrator	$7,800.00
Documentation	2 days	Archive[1],Content writer	$5,320.00
M3: Completion of successful Coding	0 days		$0.00
Testing	34 days		$9,520.00
Unit Testing	10 days	Testers	$2,800.00
System testing	7 days	Testers	$1,960.00
User acceptance testing	12 days	Testers	$3,360.00
Bug Fixing (if any)	5 days	Testers	$1,400.00
M4: Completion of Testing and Bug Fixing	0 days		$0.00
Go Live and Training	12 days		$7,680.00
Website and Application Demonstration	5 days	Trainers, Functional Manager	$3,200.00
Training and Maintaianance	7 days	Trainers, Functional Manager	$4,480.00
M5: Successful Project Release	0 days		$0.00
Project Closure	12 days		$19,800.00
Documentation	2 days	Archive[1],Content writer	$5,320.00
Record Archival	2 days	Archive[1]	$5,000.00
Resource Release	1 day	Project Manager	$640.00
Payment Completion	7 days	Functional Manager, Project Manager	$7,560.00
Client Sign off	2 days	Project Manager	$1,280.00
M6: Successful Project Closure	0 days		$0.00
Project ends	0 days	Project Manager	$0.00

4.1. Assumptions

The project undertaken by Virtucon incorporates certain assumptions, which are as follows-

It has been assumed that the resource estimation of the project is accurate (Verzuh, 2015)
It has been assumed that the entire project can be completed in the set schedule.
It has been assumed that resources will remain available throughout the project implementation phase.

4.2. Project Risks

There are certain issues and risk that are associated with this project. These are as follows-

Budget Risk
Scheduling Risks
Resource shortages
Technical Risks
Operational Risks

4.3. Risk Analysis

The risks responsibility and the mitigation approaches of each of the identified risks are as follows (Heagney, 2016)-

Risk	Responsibility	Mitigation
Budget Risk	Project Manager	Accurate Budget estimation in the initiation stage
Scheduling Risks	Project Manager	Accurate project scheduling in the initiation stage
Resource shortages	Resource manager	Responsibility of resource manager to ensure continuous resource flow
Technical Risks	The Coders and Testers	Can be mitigated by accurate project monitoring and control
Operational Risks	Functional Mangers	Can be mitigated by implementing the project following the project management plan.

Quality Management is important in project management particularly because it helps the project manager to ascertain that the required project quality has been achieved (Leach, 2014). As a part of the project implementation plan, the project team can design a set of verification and validation activities (Marchewka, 2014). The verification activities are as follows-

Requirement Based testing of the software
Reviewing the test Specifications

The validation activities are as follows-

Reviewing the code
Review of the specification of the software

6.2. Closure Checklist

The activities that will be verified prior to the project closure are as follows (Mir & Pinnington, 2014)-

Handing of the Project Deliverables	ü
Payment Completion	ü
Completion of the documentation	ü
Resource Release	ü

6.3. Project Evaluation

Project evaluation is an important phase of project management (refer to appendix). The MOV of the project will be measured in the project evaluation phase (Schwalbe, 2015). The project evaluation phase will consist of following activities-

Requirements and Specifications rechecking
Checking if the objectives and goals are achieved
Collection of Feedbacks from the Client.

References

Agyei, W. (2015). Project planning and scheduling using PERT and CPM techniques with linear programming: case study. International Journal of Scientific & Technology Research, 4(8), 222-227.

Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project portfolio management and its impact on success. International Journal of Project Management, 31(6), 830-846.

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Heagney, J. (2016). Fundamentals of project management. Amacom.

Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), 272-284.

Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kiliç, M., & Kaya, ?. (2015). Investment project evaluation by a decision making methodology based on type-2 fuzzy sets. Applied Soft Computing, 27, 399-410.

Leach, L. P. (2014). Critical chain project management. Artech House.

Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Mohagheghi, V., Mousavi, S. M., Vahdani, B., & Shahriari, M. R. (2017). R&D project evaluation and project portfolio selection by a new interval type-2 fuzzy optimization approach. Neural Computing and Applications, 28(12), 3869-3888

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