Develop a report for Chris and Patricia’s Legal support (CPLS).
The Enterprise Resource Planning is software that is used for business purposes such as accounting, procurement, management and project manufacturing. Enterprise Resources Planning is used in the current scenario due to its huge potential to simplify the business operations and functions (Chaudhary, 2017). Enterprise Resources Planning consists of software modules which has different specifications for different operations of businesses. Enterprise Resources Planning helps to provide a central system for business functions that is shared across the industry (Leon 2014). There are huge numbers of Enterprise Resources Planning vendors in the market that suits different types of organizations. The report focuses on the potential Enterprise Resources Planning vendors that need to be identified and to choose appropriate vendor for the given case study (Umar et al. 2016). The case study chosen here is Chris and Patricia’s Legal support who is considering choosing from the various Enterprise Resources Planning vendors. Chris and Patricia’s Legal support is a small firm which is run by Chris and his daughter Patricia for providing free legal support to the local people. The overwhelming response made them to recruit more employees for various processes. Now they are planning to adopt Enterprise Resources Planning system for the organization. The purpose of this report is to focus on brief details of various Enterprise Resource Planning vendors.
The outline of this report is requirements for adoption of Enterprise Resources Planning, research on potential vendors and the recommended vendor (Umar et al. 2016). The modules of Enterprise Resources Planning and benefits are also described along with recommendations for the overall report.
Legal Support of Chris and Patricia’s is planning to adopt or implement ERP (Enterprise Resource planning). ERP is considered to be cloud based system which helps in efficient operation of business. The requirement of Chris and Patricia legal support can be easily satisfied by proper implementation of ERP system (Weng and Hung, 2014). The needs or requirement mainly focus on various kinds of lawyers and clients associated to it. The record is generally inclusive of advice which is generally provided to clients, previous cases related to clients and any kind of proficiency and related information. The legal support of Chris and Patricia’s needs ERP (Enterprise Resource planning) so that they can easily record all kinds of details of lawyers like name, address and lastly bar council which is used at the time of registration (Tarhini, Ammar and Tarhini, 2015). ERP (Enterprise Resource planning) should be designed in such a way that it can easily provide court details which is related to a particular kind of case. Analysis of ERP (Enterprise Resource Planning) and discussion with respect to vendors has been provided in coming pages.
Purchase process or method for Enterprise Resource planning generally comes up with various kinds of guidelines at different stages. The steps of purchase can be easily elaborated in form of various kinds of questions (Kulkarni et al. 2015). In the first stage it is generally seen ERP system is not considered to be much friendly and it does not provide legal support to Chris and Patricia (Weng and Hung, 2014). This step is considered to be essential so that organization can easily have a clear idea regarding ERP system before implementation and list of benefits which can be obtained from it.
User friendly choices are generally needed for having a clear idea regarding clients and employees. The second question which is encountered in the later stage is Enterprise System will be compatible with the legacy software during any kind of transition for the support for legal Chris and Patricia. This step mainly focusses on transition of data in a secure way that is from existing system to new kind of ERP system (Leon, 2014). This mainly checks transition of legacy for the legal support for Chris and Patricia. The third question encountered is the number of vendors which should be evaluated for proper purchasing of ERP system. This step is considered to be important or crucial as it provides legal support for Chris and Patricia for various kinds of evaluation of working process and choosing of various kinds of vendors as per the needs of the organization.
Legal support of Chris and Patricia mainly checks vendor can easily provide cloud and hybrid support for various kinds of ERP system (Khan and Faisal, 2015). The question encountered in the fourth stage is to properly check or analyze the fact ERP system is flexible or not with changing business condition and goals associated with it. This stage mainly ensures that Chris and Patricia legal support for business condition and goals are altered and ERP system should be flexible enough so that they can easily adjust themselves with changes. The fifth question is the relation of cost with ERP tools and its affordability (Jain and Sharma, 2016). Enterprise Resource planning is not enough to provide benefit to Chris and Patricia legal kind of support, needs associated to it and extra cost associated with training.
The overall cost associated with ERP system is very high. Chris and Patricia legal support should be considered they budget whether they can afford or not. The sixth question mainly checks the fact that whether ERP system can work smoothly or not (Gupta et al. 2017). This stage mainly checks the capacity of ERP for proper working of an organization taking account of the needs of the various organization. Legal support of Chris and Patricia should consider the needs of prevention of any kind of risk in the near future. The seventh question is to analyze the fact that what can be easily accomplished by the implementation of ERP system. This is considered to be an important factor as they should check the fact that what can be gathered from ERP system. They generally check availability tools, security for storing of data and cost involved in those tools and upgradation related to it (Devos, Van Landeghem, and Deschoolmeester, 2016). This stage generally checks the fact that if ERP system can be handled properly or not by Chris and Patricia legal support. This is mainly analyzed because small knowledge in the domain of EPR can easily damage the legal support of Chris and Patricia.
The growing vendors in the market are discussed in upcoming paragraph. There is list of ERP vendors like Sage, Odoo, Infro and Sap. Sage is newly introduced brand in today’s market which has gain popularity in short interval of time (Johansson et al. 2015). Sage has introduced three type of Sage resource planning and they are Sage 100, Sage X3 and Sage 300. Sage 100 is considered to be important for small to medium size business or organization and generally provides requirements for business (Johansson et al. 2014). Sage 100 generally targets the manufacturing and distribution organization which is inclusive of ERP modules and their application. Sage 300 is considered to good option if they want to operate in various countries of the world. It is considered to be mid-level offering in various kinds of vendors of Enterprise Resource planning. Sage X3 is considered to be useful for industries which have single targets.
Infor is another kind of ERP planning in the market domain. It is considered to be mid-tier player and generally targets medium to large size organization. This type of ERP is generally used for manufacturing purpose or needs (Giachetti, 2016). The cloud site of Infor is nothing but a web based ERP which generally targets various kinds of industry, automotive and planning of resource across the world. Infor is nothing but a visual type of offer which consist of various kinds of features and modules of Project management, automation of flower shop.
Odoo is another kind of ERP vendor which has proven to provide massive growth in last few years (Leyh, 2014). Odoo is nothing but a complete package which is inclusive of billing, project management and purchasing which is offered to industries. Odoo generally targets various kinds of small to medium size organization and generally aims in cloud based planning for different organization.
SAP is considered to be a leader in the vendor market of ERP. It generally has the potential of handling complex kinds of business, situation and large number of database tables which is storing data (Lu, Liu and Li, 2016). SAP is considered to be complex and difficult for handing for various kinds of projects. It is generally considered to be suitable for various kinds of large organization and has client based server which have three layers namely presentation, application and lastly database.
Small organization like Chris and Patricia are implementing ERP just because of its huge potential (Nagpal, S., Khatri, S.K. and Kumar, 2015). The earlier study of ERP in small and medium size or organization has proved the need of ERP for various kinds of actions. This function is generally inclusive of management control, production and lastly customer satisfaction (Peng and Gala, 2014). The another study checks various methods and factors like Grey-model which is used for selection of appropriate ERP vendors.
Analysis on Oracle ERP, Infor ERP vendor and Sage ERP has been discussed. As per the latest financial reports of Oracle, financial position of ERP vendor is considered to be high in the field of revenue and in domain of earning (Ramasamy and Singh, 2017). There are certain number of infrastructure of Oracle Enterprise planning vendor is the service architecture and MS SQL server along with Linux and Windows. The direction and currency of Oracle Enterprise Resource planning is SaaS solution. The financial position of infor vendor is considered to moderate and still growing on daily basis. Hardware and software infrastructure of Infor are generally service oriented architecture and MS SQL server, Linux and lastly windows respectively (Morgan and Ngwenyama, 2015). The support of issue of Sage ERP is considered to be a high value which is due to high growing rate. The support issue in Sage is nothing that they do not support certain number of operating system. Hardware and Software infrastructure of Sage ERP is the cloud and MS SQL server, windows and Linux. Direction and solution of Sage ERP is SaaS.
The recommendation of ERP vendor for legal support of Chris and Patricia’s is Oracle ERP. This is generally suggested because it needs database so that they can easily store the records of clients and judges. Oracle ERP has helped this organization in proper storing of data. In the upcoming years they also want human resource management with the help of ERP system.
The recommended Enterprise Resources Planning vendor Oracle has following modules which are presented to the stakeholders of Chris and Patricia’s Legal support. They are Sales Order Management, Materials Management, Supply Chain Management, Financial Management and Additional Resources (Sedera, Gronau and Sumner, 2015). The first module is Sales Order Management which is represented to Sales department in the organization. This module deals with partnership of company with channel partners and converting sales to leads to generate customers. The advertising is also done to generate sales in this module. The second module is Materials Management which is presented to Resource Management in the organization. This module deals with improvement of inventory tracking and control systems at single time on a global level and it is adaptable to changes. The third module is Supply Chain Management which is presented to Supply Chain department in the organization. This module deals with execution of supply of services from beginning to end which includes cash business processes, demand of services and complex distribution of operations (Sedera, Gronau and Sumner, 2015). The fourth module is Financial Management which is presented to Finance department in the organization. This module deals with scheduling of services, cost of services and real time management of organizational activities. The fifth module is Additional Resources which is presented to Human Resources department in the organization. This module deals with additional functions that it provides such as managing workforce and improving managerial functions. The other support such as security, self-service functionality through web portal and 24/7 services to customers is also included in this module.
The requirement of Chris and Patricia’s Legal support from the system is that they want cloud based ERP to record every details of the company’s working environment. They want ERP to record details of client and lawyers which includes transaction details and services offered by lawyer to clients (Seethamraju, 2015). The record details of each month of services provided by each lawyer to its concerned client are also required by the organization. They also want ERP to assign case ID for particular case which includes lawyer details, client details and case details. The recording of details requires huge database for storing huge data for the organization (Tian and Xu, 2015). Hence, the above requirements show that Oracle ERP module is appropriate as it also provides cloud based services for the organization.
Although Oracle ERP has lots of features it has still missing functionality and that is database connection. Oracle ERP does not support connection to other databases which is its major missing functionality. This missing functionality can affect the data if it needs to be transferred to any other database (Tian and Xu, 2015). This missing functionality can be solved by establishing external database connection with Oracle ERP.
The Oracle ERP architecture consists of three layers and they are as follows. The Integrated Oriented-Service Architecture (SOA) Gateway layer in architecture of Oracle ERP allows integration of PL/SQL to deploy web services in Chris and Patricia’s Legal support (Tian and Xu, 2015). The Middle Layer in architecture of Oracle ERP allows security for the web services deployed. The Mobile Client Application layer in architecture of Oracle ERP allows interaction of application with ERP modules via Integrated Service-Oriented Architecture (SOA) Gateway (Ruivo, Oliveira and Neto, 2015). The scalability, improved security, flexibility, cloud and web based services are provided by the architecture of Oracle ERP modules.
Conclusion
The recommendation of Oracle Enterprise Resource Planning vendor is appropriate for Chris and Patricia’s Legal support due to its various effective functions and features. The above discussions show that Chris and Patricia’s Legal support being a small firm wants Enterprise Resource Planning to meet their requirements. The potential vendors discussed in this report are thoroughly researched and they are top vendors with added functionality. Oracle Enterprise Resource Planning is the recommended Enterprise Resource Planning as it is appropriate and suitable for the requirements of Chris and Patricia’s Legal support. Oracle Enterprise Resource Planning also expands according to the requirement of the company. Thus, it is suitable for Chris and Patricia’s Legal support as their requirements are scalable. The modules of Oracle Enterprise Resource Planning vendor appropriately fits into the different operations of Chris and Patricia’s Legal support. The report also suggests general guidelines for choosing Enterprise Resource Planning for Chris and Patricia’s Legal support. The discussions majorly focus on Enterprise Resource Planning vendor in details. The various types of Enterprise Resources Planning vendors are evaluated in this report focusing on major Enterprise Resources Planning vendors that are in the market. The discussions conclude that Oracle Enterprise Resources Planning vendor is the most appropriate vendor and it has several functionalities. The report also concludes that Oracle Enterprise Resources Planning vendor has missing functionality that is database connection which can be solved through external database. The report finally suggests recommendations for the overall discussions on adoption of Enterprise Resource Planning vendor. Therefore, finally from above discussions it can be deduced that Oracle Enterprise Resource Planning vendor is the most suitable vendor for Chris and Patricia’s Legal support.
The recommendations for implementation of Enterprise Resource Planning in Chris and Patricia’s Legal support are given as follows. The below recommendations help the Enterprise Resource Planning system to work effectively.
References
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