This report is about comparison between web based application and IT software packages which are installed in the computer drive. In olden days’ various organization were depended on Microsoft office for carrying out various like processing of word, making presentation and spreadsheet for providing support to various organization (Jones, 2012). With the advancement in technology various online software like Google, Zoho and many other are used by large number of user.
Some of the advantages and disadvantages of using online based application and traditional based application will be discussed. Various tools used by google are considered to be useful and beneficial to user in comparison to any other user. Privacy and protection of files in both the modes of office that is online and offline has been discussed.
Few years back various organization round the globe were depended on software’s like Microsoft office for word processing, presentation and spreadsheet for supporting their organization (Espie, 2012). After that website like openoffice.org came into action which aims in providing free and open source version. With advancement in technology various online software like Google, Zoho and many other related to office came into action. In the last few years this online tools have matured enough to create, manage and associate with this type of office documents on the Web (Rao, Sasidhar and Kumar, 2012). This tool reduces the burden of installing software and creates a platform where anyone can easily access and make necessary changes in the required files.
Microsoft has now introduced a new product named office 2010 suite which consist of web Apps which help in edition of word documents, power point and many other excel documents over the internet and can easily associate with the similar product which is installed in the system. Microsoft office has upgraded their system in the last few years (Jones, 2012). Various firms which advance features will find difficult to replace this software. Tools developed by google are considered to be more useful to user than any other application. They focus in providing some collection of features to satisfy the need of the various users.
This features aims in providing limited options to create, share and make necessary changes in the documents (Wang, 2013). Web application of Microsoft provide ways to access different files. Firstly, it can be accessed by logging into windows live SkyDrive by making use of web application in which some basic set of features like google docs and Zoho. Switching form one version of Microsoft office to another can be considered to be a scary one for a large organization (Han and Mueller, 2012). However, Microsoft has overcome this problem by introducing a new tool that is ribbon to all the office product that is from 2007 to 2010 products.
Cost is an important factor when buying Microsoft products at retail rates. Various online sites like google docs, Microsoft office and open office.org are considered to be almost free. Zoho is considered to be free for three users and cost around 50 dollars per user. Think free cost around 50 dollars per user. Office software is considered to be more cost effective. At the cost of 500 dollars almost it can satisfy the needs of 10 organizations.
This are some disadvantage of this online based application like they in general lack some of the important tools which are required by various experts round the globe. Various things like control over the type of font and size, formatting and making changes on the style of presentation, many formulas were lacking in this online websites(Rao, Sasidhar and Kumar, 2012). Various online software’s like Zoho and ThinkFree aims in providing more function in case of functionality on the contrary neither of them provides all the features similar to Microsoft office. Web based application are designed in such a way that it can heavily integrate installed version of office and make necessary changes in the formatting of the documents. Web application will allow the users to apply various heading style in the document which has been created in the desktop version of the word. On the contrary it limits the power to make changes in the document and create new styles. An overview can be collected like no online office is going to provide all the necessary functions of an installed application.
Google aims in providing certain tools which can appear to simpler to various users. The interface is considered to be much simpler to the users who have previously used any of office software. Some amount of training is necessary for some less tech savvy users (Machiela and Chanock, 2015). On the basis of interface, no changes can be noticed by users. When a user uses the rationally installed office software then it is either stored on the hard drive and on network. This happens because a backup is necessary for storing the files which will reduce the risk of losing them. With the help of online software one can use web based tools to managing and organizing the various files (Han and Mueller, 2012). Backup of files in the offsite farms minimizes the risk of losing important due to computer issues or any other disaster.
Office web app bring a number of advantage to office 2010 where anyone can easily work on documents using various installed application after that it can be saved into the SkyDrive and after that it can be easily opened in any browser and system. After the making necessary changes in the document it can be easily drag into the desktop or system version of office. The files are secure in both the modes of office that is online and offline (Hu, 2017). The files generated by traditional installed software are considered to be secure in the system as it has traditional firewall for the protection of system. This thing is true for online office tool which is also provides security to important files.
All the well-known application provider like Microsoft, Zoho have certain privacy policies which clearly states that they are not going to make changes or sell important files to any organization (Rao, Sasidhar and Kumar, 2012). Online office tools cannot replace the installed software at any instant of time in the near future. Web App features can bring Microsoft office to associate with certain tools like Google docs. In the case of maintenance online office provides bigger advantage over the traditionally installed software (Han and Mueller, 2012). Online tools have more advantage like various user can easily get any updates which is required for the software. Online offices come up with incremental so there is no requirement of new trainings for various user. On the contrary traditional installed office suite need upgraded and maintenance plan so that the user can easily receive incremental release for any security holes.
Conclusion:
From the above discussion it can be easily concluded that the report mainly emphasizes on details of latest web based application and comparison between various online and offline application. Various online application like Zoho and ThinkFree aims in providing function which are similar to installed Microsoft office. Proper analysis has been made about advantages and disadvantages of using online and offline mode of application. Privacy and protection act of various application tools like Microsoft, Zoho has been discussed. Limitation of both online and offline mode of office has been discussed in details. The need of maintenance with respect to online and offline mode of office has been discussed in details.
References:
Espie, C.A., Kyle, S.D., Williams, C., Ong, J.C., Douglas, N.J., Hames, P. and Brown, J.S., 2012. A randomized, placebo-controlled trial of online cognitive behavioral therapy for chronic insomnia disorder delivered via an automated media-rich web application. Sleep, 35(6), pp.769-781.
Han, W., Yang, Z., Di, L. and Mueller, R., 2012. CropScape: A Web service based application for exploring and disseminating US conterminous geospatial cropland data products for decision support. Computers and Electronics in Agriculture, 84, pp.111-123.
Hu, K., 2017. Mindwriter: An Integrated Word Processing Environment for Academic Writing (Doctoral dissertation, Purdue University).
Jones, M., 2012. The evolution of digital technologies-from collaboration to eCollaboration.
Jones, M., 2012. The Evolution of Digital Technologies–from Collaboration to eCollaboration–and the Tools which assist eCollaboration. Issues in Informing Science and Information Technology, 9, pp.209-219.
Machiela, M.J. and Chanock, S.J., 2015. LDlink: a web-based application for exploring population-specific haplotype structure and linking correlated alleles of possible functional variants. Bioinformatics, 31(21), pp.3555-3557.
Rao, N.M., Sasidhar, C. and Kumar, V.S., 2012. Cloud computing through mobile-learning. arXiv preprint arXiv:1204.1594.
Wang, J., Duncan, D., Shi, Z. and Zhang, B., 2013. WEB-based gene set analysis toolkit (WebGestalt): update 2013. Nucleic acids research, 41(W1), pp.W77-W83.
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