The project reflects on computer conveyor belt which is considered as one of the significant project that helps in moving as well as positioning various items on the conveyor belt. It is identified that the project is helpful in producing a new system for future replacement as well as installation at low cost. It has the potential to become critical in 30% of the systems in which it is installed. The new system is also easier to update with proper future technologies. The project utilizes integrated project management processes due to which consistent approach is utilized for sharing information as well as objectives about the project. It is found to be essential for improving as well as maintaining team efficiency as well as project.
In this paper, change requirements of the project are elaborated. The paper also discusses project management plan, risk management plan as well as stakeholder management plan.
Description of the change: The time that was estimated for the project was 530 days, however the top management mainly concerns that the project schedule that was created was too long and thus it can create negative impact on the production system. Thus they were to change the schedule of the project so the production system can get back to normal. It is identified that due to resource constraint, the project requires resources. After proper negotiation, internal resources for the project are granted. All this changes in the project is needed for minimizing the risks on the production system.
Reason for change: The time that is needed for completing the project was estimated to be 530 days. The time was found to be long and it is analyzed that the production system will be impacted if the project requires 530 days for implementing the conveyor belt
Requirements: The main requirement that is needed for making the change request of the project schedule is reduction of time and recruitment of new resources. The new resources that are recruited for the project helps in reducing the pressure of work from the existing resources as the time-period of the project is reduced.
Effect on deliverables: The deliverables of the project are delivered before the time that was estimated earlier as the number of days for the project is reduced in order to minimize the impact of schedule on the production system.
Effect on schedule: The number of days of the schedule is decreased so that the project will be delivered earlier than the time that was estimated and it would also helpful in creating positive impact on the production system.
Project Overview: The project mainly reflects on the development of computer controlled conveyor system. It is identified that the conveyor system helps in moving as well as positioning items on the conveyor belt within 1 millimetre. The estimated time for the project is 530 days. It is analyzed by the top authorities that the current schedule is too long and therefore it can affect the production system. So the management wants to change the previous schedule by redeveloping schedule by reducing time of the project.
Scope: The scopes of the project are as follows:
Duration: The estimated duration of the project in the redeveloped schedule is 200 days. It is identified that the management hired internal resources so that they can work effectively and complete the project in 200 days that will further minimize or reduce the challenges from the production system.
Budget estimate: The estimated budget of the project is around $383,160. The project manager must complete the development of conveyor belt within the budget that is assumed.
Assumptions and constraints: The assumptions of the project are as follows:
Budget: The estimated budget of the project is around $383,160 and it is assumed that the project will be successfully completed within this budget.
Schedule: The estimated schedule of the project is 200 days and it is assumed that the project will be completed in within this time-period.
Constraints of the project are elaborated below:
Scope: The project must be done as per the scope of the project so that the project will deliver outcome as per the scope.
Schedule: The project must follow the schedule for completing the project so that the project will be executed successfully.
Cost: The entire project must be completed within the budget that is around $383,160. If the project is not completed within this budget then number of budget related issues occurs.
a. Scope baseline
Purpose: The main purpose is to redevelop schedule of the project for reducing time as well as budget for the development of Conveyor belt system.
Scope: The scopes of the project are elaborated below:
b. Schedule baseline
c. Cost baseline
|
Name |
Baseline Cost |
|
Architectural decisions |
$8,000.00 |
|
Hardware specification |
$20,400.00 |
|
Kernel Software |
$16,000.00 |
|
Training to new resources |
$4,800.00 |
|
Utilities specification |
$5,600.00 |
|
Hardware design |
$29,920.00 |
|
Disk drivers |
$31,200.00 |
|
Memory management |
$7,000.00 |
|
Operating system documentation |
$11,200.00 |
|
Routine utilities |
$8,960.00 |
|
Complex utilities |
$12,320.00 |
|
Utilities documentation |
$29,920.00 |
|
Hardware documentation |
$20,400.00 |
|
Integration first phase |
$14,960.00 |
|
Prototypes |
$18,720.00 |
|
Serial I/O drivers |
$19,600.00 |
|
System hardware/software test |
$16,720.00 |
|
Order circuit boards |
$2,240.00 |
|
Network Interface |
$6,720.00 |
|
Shell |
$11,200.00 |
|
Project documentation |
$28,000.00 |
|
Assemble preproduction models |
$28,080.00 |
|
Integrated acceptance testing |
$31,200.00 |
|
Risk |
Cause |
Impact |
Likelihood |
Mitigation |
|
Improper schedule |
Due to improper schedule the production system may get impacted |
High |
Medium |
The number of days of the schedule must e decreased so that the project will not take long time. |
|
Loss in production |
The production system get negative impact as the project may take longer period of time in developing the conveyor system |
Medium |
High |
The schedule of the project must be managed properly so that the production system does not get impacted. |
|
High budget |
The budget of the project was high as the project will too much time in completion |
High |
High |
The time period of the project must be reduced so that the project will not take much time in completion of the project. |
Key stakeholders of the project are as follows:
|
Stakeholder |
Interest |
Influence |
Goal of the stakeholder |
Contribution |
Best way to manage |
|
Project manager |
1 |
1 |
The project manager is mainly responsible of completing the project properly on the basis of redeveloped budget as well as time. |
The entire project is managed by them so that the project does not face any challenges. |
The schedule of the project should be monitored appropriately for making the project successful. |
|
Designer |
1 |
2 |
The designer designs the conveyor belt that is developed. |
They generally involves in designing the architecture of the conveyor belt. |
Design must be done properly so that the development system is helpful in moving objects properly. |
|
Supervisor |
2 |
2 |
The supervisor mainly engages in supervising the entire project so that the project must be executed successfully within the redeveloped time and budget |
Supervision of project activities are done in order to make sure that project progress in on the right track |
Weekly meetings should be arranged for supervising project activities. |
Conclusion
It can be concluded from the entire project that the redeveloped schedule helps in minimizing the number of days for developing the conveyor system which further assists in minimizing the budget of the project. It is identified that number of internal resources are also hired for completing the project successfully as per the redeveloped schedule of the project. The paper identifies number of risks as well as challenges which is resolved by utilizing proper risk mitigation technique. In addition to this, it is identified that the stakeholder management assist in managing the project properly.
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