The current project is all about organizing an event of the National conference by the world recognized body renowned as AIPM that stands for Australian Institute of Project management. This institute comes into operation in the year 1976 to organize a project by using common principles of the project management to accomplish all the desired set of goals and the targets. This committee or an association have 20000 members to accomplish the goals and the objective develops by a project manager.
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Project Success Criteria |
Measurement of Success Criteria |
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Success of an event |
Full Sale of Event tickets |
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Meets Budget |
Project cost scheduling and plan |
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Satisfied participants |
Client’s feedback |
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Goals Accomplishment |
Employee’s actions |
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Quality of Event |
Project Monitoring |
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Timely completion of Event activities |
Task allocation |
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Team goals |
Communication management |
The National Conference arranged by Australian Institute of Project management held on 11th to 13th October 2018 at Mantra Lorne in Melbourne Australia. Gala Dinner is held on 12th October for all the participants, experts, technicians, judge panels, hosts, anchors to complete the event’s activities within a stipulated deadline. Estimated number of guests in this event is expected as 900-1200 guests to visits this event. For every project or an event, the fund is required to arrange an event as the estimated budget for this project is 550,000 AUD. Financial resources are identified by a project manager to arrange an event by raising funds from the entire private as well as the public users.
A project manager develops key goals for all its projects so as for this particular project that helps in accomplishing all the goals and the objectives within a given span of time. Various key goals prepared by a project manager for this conference are the following:
Aim of the project manager is to govern the project activities by developing all the aims and the objectives as according to the existing nature of the project. Arranging National Conference on October 2018 is governed by setting project Limitations and the restrictions to ensure the higher quality of the overall project. Wrong information displayed in the form of an event can misguide all the participants whoever attends this event can spoil the image of the globally recognized institute (JOSEPH. PHILLIPS, CBAP and PMP, 2018). Wring displaying of the information is one of the limitations of this project which needs to be managed in order to stay connected with its audiences and able to secure the entire image of the institute. All the limitations of the project are visible to its audiences to attend the event before cross-questioning the image of the institute and the entire reliability of the event.
Resources play an integral role in a project to get it completed without this the completion of the project is not imagined. The resources used internally in the organization to arrange all the activities of a particular project (Kerzner, 2018). Internal resources used in accomplishing the project aims and the objectives include employees, project manager, Informational Technology resources, Financial resources used in an entity such as equity capital, cash balances which are utilized in accomplishing all the desired goals and the objectives within a given span of time. Employees of a project management firm are considered as an asset rather than taking the costs to the company.
External resources used in arranging the National Conference in the year 2018 in Melbourne Australia to spread the latest and the technological advancements to the notice of all the participants in Australia with the support of the Project management institute. This association supports the project manager in systematically completing all its project activities. External resources used in this event include Project Volunteers, Event organizers, Ticket management system, Lights and sound manager, anchor and hosts of the event.
A stakeholder plays a significant role in arranging an event which helps in achieving all the aims and the objectives in a short span of time. The motive of a project manager is to accomplish the desired goals and the aims by meeting all the project activities by delegating all the tasks and the responsibilities to all the project participants. Satisfaction of a stakeholder is essential for the completion of a project as this action can influence the overall project whether positively or negatively as its action needs to be monitored that can lead to success or entire failure of the project. Internal Stakeholders of the given project are mention as below:
A project manager heads the overall team of a project as they remain in a topmost position to positively influence its subordinates as it acts a motivator for all its employees working under their guidance. Communication play a key role in a project in accomplishing all the project goals in a stipulated deadline given by all the users existing in the external environment. A project manager delegates its responsibilities among all the project handlers by creating a team along with a team leader to handle different sectors of a project. For the given project, different segmentation is done by a project manager such as financial segment, data identification segment, Market survey, Initiation and planning, Implementation, Pilot testing, Feedback from the clients. All these project segments are essential to complete a project. Communication in this project is done through Email as a project manager circulates Email to all the project segment heads and the singular project segments heads will communicate with its team members through face to face communications.
This event includes both the internal as well as the external risks which need to be controlled to ensure the success of a project.
This project is executed by arranging the event whose success is determined in the positive or negative reaction after attending the event. During 11th till 13th October the event will get continue whose results are determined on the next day in the feedback from all the attendees.
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Milestones |
Activity |
Date (2018) |
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Project Scope |
Study of overall project areas |
July |
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Initiation |
Undertaking the project |
July |
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Designing |
Design the framework |
July |
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Planning |
Developing project plan |
July- August |
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Marketing and invitations |
Marketing strategy and invitation |
August |
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Registration |
Confirmed Member registration |
August- September |
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Venue selection and accommodation |
Select the best venue |
September |
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Execution |
Execution days |
11-13 October |
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Closing |
Closing project and evaluation overall success |
October |
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Particulars |
Amount (In AUD) |
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Revenue |
|
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Sale of Tickets |
300,000 |
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Sponsors |
200,000 |
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Advertisements revenue |
50,000 |
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Total Revenue |
550,000 |
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Expenses |
|
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Venue Fees |
150,0000 |
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Marketing costs |
50,000 |
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Accommodation charges |
60,0000 |
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Catering fee |
100,0000 |
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Experts fees |
75,000 |
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Administration charges |
30000 |
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Speakers and presenter’s fees |
350000 |
|
Total costs |
500,000 |
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Balance |
50,000 |
References
JOSEPH. PHILLIPS, P. M. P., CBAP, I. and PMP, C., 2018. PMP PROJECT MANAGEMENT PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
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