Manager Networks, located at Adelaide is going to arrange the conference to welcome newly recruited workforce and promote the business to an elevated level. It will be arranged in a formal setting. The purpose is to enlighten new joiners with the mission, vision and core values of the organisation. Simultaneously, they will get to know management theories and its application to daily challenges in depth from the delegates of renowned management institutions across Australia. In addition to that, directors and HR managers, CEO of the organisation will be present and share motivational speeches to make the base of team relationship strong from the very first day to ensure best performance from them.
As the conference room of the company is not capable of accommodating expected number of guests, for venue the authority has thought of two locations, Adelaide Town Hall and Wild Slide which is a joint initiative of quality catering and Adelaide Zoo. The proposal is on hold, after its approval from higher authority only the final venue will be revealed.
Town Hall auditorium has the capacity to accommodate expected guest list offering Victorian style detailing of architecture. The room is capable of hosting 420 guests in banquet style seated corporate event. There is an adjacent balcony as well where pre-conference drinks will be available. The food menu strictly maintains South Australian recipes both for private and event dining. This hall is capable of supplying world-class audio visual experience. Conducting a conference will not be a problem with high quality video and data projectors, monitor and sound systems.
Quality catering in collaboration with Adelaide zoo provides an extra ordinary experience to the guests. They offer quality foods and beverage combo packages customized for the nature of the corporate events and conferences. With a friendly yet professional approach, Quality Catering aims to ensure pleasant experience during event. The Fig tree function centre inside the zoo is equipped with advance audio-visual aids to achieve purpose of the conference. Additional benefit is that guests and participants can enjoy wildlife as well. However, authority may argue whether this additional amusement would fit the mood of the event or not.
Both the venues are premium, located at a distance of 2 hours from airport and appropriate for accommodating guests; participants, speakers and management officials. They will reveal the cost only after receiving the approval of booking.This two venues could be used for the upcoming conference.
As mentioned before, the purpose is to arrange a warm induction programme for the new joiners. It will enhance business network as well. This conference is going to be a bridge between new employees, as creating network with new people always helps to enhance the range of business.
The delegates of business schools have been invited to educate interns about the relationship between their effort and business outcome. Further, how their growth is dependent on organisational growth that will be the centre of discussion too. The directors are expecting by arranging this gala meeting and conference employees, interns and management officials will have a chance to know each other. This will be helpful in future in terms of sharing knowledge or issues and simply discuss for advice. In case, Adelaide zoo will be the venue automatically the theme would be quite obvious. People can have chance to explore the zoo as well.
As far as town hall is concerned, it has been recommended strictly not to arrange the conference except Banquet theme.
As per discussion with the CEO, our hotel authority will invite five senior speakers from different business schools or working as hotel or other business professionals.
Bespoke Approach is a lobby firm works as an advisor company. Ian Smith has immense experience in corporate communication as a member of public affairs group. He can guide the interns and employees on how to conduct every day operation by taking advantage of technological channels of communication.
He will be invited as one of the greatest motivational speakers of last decade. Football is a team game and whatever operations employees encounter everyday within a hotel that is no more than a team game. Therefore, Mr Chapman will motivate people and influence them to remain motivated throughout the job shift. He will guide with alternative ways to make yourself stress free within workplace. He has been asked to share some knowledge on efficiency and work life balance to get rid the employees off from daily late night work and intoxication.
Besides the principals of Kaplan business school, AIM business school and James Cook University School of business will be present. In addition to delegates will come with background of contributing excellent effort in hotel and hospitality industry. Management is thinking about inviting independent entrepreneurs to conduct a session on leadership attributes as well.
The profile outline will be appeared as follows.
Name:
Nationality:
Title of the organisation:
Achievement in hotel industry or personal achievements:
Purpose of participating the conference:
Commitment towards his career after conference:
Before allocating an amount it is important to start from the venue. A well framed budget starting with the venue and suppliers will be a convenient base to count from. A realistic budget will be spent on venue, food and lodging, water must be adequate in quantity. Drinks will be served as well. The transportation cost of the guest from airport needs to be included too. Facility changes, security, drivers and attendants will be under budget as well. The management must keep in mind that whatever expense is going to happen, the hotel have to achieve a profit of 50%. Therefore, participants from other business schools and interns have to pay registration fee which must be balanced with the allocated budget to ensure profitability.
The conference will start 11am onwards in the morning and will continue till 6 pm.
In order to participate in the conference students and interns have to pay the amount mentioned in the instructions. New employees do not have to pay. However, employees are requested to pay an amount as entry fee and there will be no charges for invited delegates undoubtedly.
The authority must keep the fact in mind that registration fee must ensure a profit of 50% over all over the budget.
To
The CEO
Manager Networks
Respected Sir,
I am delighted to inform you that considering the budget and purpose of our event the Town Hall of Adelaide and The Fig Tree function hall by Quality Catering have been selected as probable location for the venue. The authority of venue will be provided with confirmed guest list by tonight on behalf of our team after considering your approval. The special guests of the gala event have confirmed as well in the morning via confirmation mail. It is our responsibility to revert with conference details, fight tickets and a summary of the topic they have to speak on. The design promotional flyer has been ready and awaiting your confirmation.
As your approval is necessary to proceed with organising the conference, it would be helpful if you revert with your valuable opinion.
Sincerely,
Administrative Manager
Manager Networks
To
The management
The Town Hall, Adelaide
Respected Sir,
This email is being forwarded to inform you about the confirmed guest list as well as required facilities and equipment as per our discussion after booking the Auditorium room of The Town Hall. Our event will be requiring banquet style sitting arrangement for 350 to 400 people. According to that, there will be pre-conference drink and snacks, during conference drinks and snacks will be repeated once in afternoon. Meanwhile, lunch must be ready and must be available from 12 pm to 4pm. For the conference, we need a stage, at least 20 wireless talky for maintaining communication among organisers. On stage there must be necessary arrangements regarding speeches. At least, 250 monitors must be activated for uninterrupted broadcast of conference from every corner of the room.
A chart has been attached with necessary details of arrangement. Our organisation is looking forward to your answer confirming all the arrangement. In case there is any confusion or point of enquiry, feel free to communicate and negotiate too.
Sincerely,
Administrative Manager
Manager Networks
The following email will be forwarded to multiple assessors yet while writing the email recipient has been considered as an individual.
To
The respected delegates
Manager Networks
Respected Sir,
Manager networks is thankful for your positive response against invitation. This is to inform you that we have arranged your accommodation and your hotel is 20 minutes away from the event venue. You are requested to come over one night before the conference. The arrangement has been done accordingly. Please find the ticket and hotel details attached with the mail. Our representatives will be present at the airport to receive and guide you through the event.
Our organisation will be grateful if you receive our invitation and make a chance to future generation to gain knowledge of business and corporate communication.
Thanking you.
Sincerely,
Administrative Manager
Manager Networks
This email will be forwarded to multiple contacts of the organisation as a promotional activity. It has been written in a form of request to forward the mail if any business professional is interested to participate in such a prestigious conference.
Respected Sir,
I hope you have heard of the upcoming prestigious conference organised by Manager Networks. In order to enhance the business efficiency among stakeholders and to welcome professionals in a learning platform our organisation is looking forward to host five special guest who will be speaking on contemporary business challenges as well as necessary measures and trends. Our expectation is your utmost support and participation. Manager Networks will be obliged if you consider our request and refer others as well to come and join our initiative.
You may find the promotional flyer attached with this mail for further information regarding venue and schedule. Additionally, if you know someone who might be interested in participating with us, please forward this mail along with the attached flyer.
Thanking you.
Sincerely,
Administrative Manager
Manager Networks
|
Name of the participant |
Organisation’s name |
Address |
Conference fee of $ 1000 |
Payment mode |
Food preferences |
|
Jackie Badger |
Badger and Sons Pty Ltd |
100 Bonnie Avenue, Salisbury |
Paid |
Credit card |
Vegetarian |
|
Jason Simms |
Business Professionals Pty Ltd |
93 Garden Street, Sydney |
Paid |
EFTPOS |
No such preferences were mentioned. |
|
Cindy Smith |
Cindy Enterprises Ltd |
4/35 Crescent Avenue, Ipswich |
Paid |
Credit card |
Foods must be gluten free. |
To
The CEO
Manager Networks
Respected Sir,
This is to inform you that venue has been arranged right after receiving your approval. The plan of the conference and the list of required arrangement have been send to the venue authority. I have attached a file consists of few names of registered participants who have made their payments already.
Organising committee is seeking for a date for confirming those registered participants and committee as well to inspect and guide before the gala day. Please find the registration list and conference papers attached to this mail.
Sincerely,
Administrative Manager
Manager Networks
This email has multiple recipients. This will be forwarded to the participants listed above.
To
The (participant’s name)
(Organisation’s name)
(Address)
Respected Sir,
Manager Network is overjoyed to inform you that you have been officially registered as one of the prestigious participants of our conference. We have acknowledged your specific details regarding food and accommodation. According to that instructions have been send to the venue and hotel authority. As you know, this conference is going to be both a promotional and learning platform of business and communication. It would be our good fortune to have you midst of us.
Please find conference papers and promotional flyer attached to this mail. I hope those documents will help you to resolve your queries. In case you need more information or anything to convey feel free to communicate and give us chance to serve.
Thanking you.
Sincerely,
Administrative Manager
Manager Networks
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Conference review |
To
The staffs
Manager Network
Dear employees,
This email is a gesture of showing gratitude and saying thank you to all our dear staffs for making the conference successful. Without your support, heartiest collaboration and assistance, Manager Network would not be able to conduct such a well appreciated corporate conference. However, as this had been organised for the very first time several areas were not up to the mark or lack of management abilities has been spotted during the event. As we are in a plan of arranging it annually, we would like to recognise our faults through a feedback session. Please find the attached evaluation form with this mail and help us with your review by submitting it within 20th of December. The same form has been given to delegates and participants too at the end of the conference to collect feedback.
Our organisation is expecting your assistance in completing the survey which will be a learning guide in terms of arranging conference for next year.
Thanking you.
Sincerely,
Administrative Manager
Manager Networks
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