Construction Project Site Meetings, Safety Procedures, Materials Management, Variation Claim, Payment Schedule

Site Meeting Notification Letter with Table

Date Mr. /Ms. Full Name

Company

Address

City, State Zip

Dear Sir/Madam

Reference: Park, _____ County, State, Contract No. __________, Developed Area, Project Title, Project No. PARK PMIS

RE: Pre-Construction Site Progress Notification 

The pre-construction site notification meeting referenced above has been scheduled to take place as from 18^th November, to 22^nd November 2013. The meetings will begin at 0900hrs and end at 1100hrs In Hollas Park. Therefore, in regard to this notification I strongly encourage all the major invites to attend the meeting as scheduled.  The agenda for the meeting the following:

• Quality control
• Construction schedule
• Accident prevention in the site
• Waste management in the site
• Prevention plan for storm water pollution
• Management plan for Indoor Air Quality  

Below is a table which highlights all the meeting dates and the relevant stakeholders to attend each o of them.

Content	Attendance	Date
Quality control	Expert Controller	23rd November,2013
Construction schedule  review	Quantity Surveyor	26th November, 2013
Waste management in the site	Environmental  Expert	28th November, 2013
Accident prevention in the site	Risk Manager and Expert	30th November,2013

Question 2 Establish and review WHS, welfare and risk management procedures

Prepare a short report on the First Aid requirements for this site. In your report, make reference to the number of personnel on site and the relevant legislation and any code of practice that may be applicable.

First Aid Requirements in the any construction site is not only important but also essential at all cost. The analogy and the overall context in line with the First Aid requirements mainly appraised as indicated in the analysis below

Building and Construction First Aid Requirements
The size and location of the workplace
Number of floors		2
Access between floors		Lifts and stairs
Nearest hospital		6 kilometres
Nearest medical or occupational health service		2 kilometres
Maximum time to medical service		15 minutes
The number and composition of the workers and other persons at the workplace
Number of workers		80 (15 office / 65 factory)
Number of other persons		2 to 5 visitors per day
Shifts		3
Overtime worked		Yes – regularly
Remote or isolated workers		None
Injuries, illnesses and incidents
Last 12 months’ claims data		5 × abrasions  3 × falls
Incidents not resulting in injury		Incident where a trolley carrying disinfectants overturned.
Other		Worker handling a solvent reported symptoms of eye irritation and dizziness
Nature of the work being carried out and the nature of the hazards at the workplace
Hazards	How the hazard could cause harm	Likelihood of occurrence and degree of harm
Hazardous chemicals:	Respiratory illnesses, cancers and Dermatitis	Possible risk of daily exposure to hazardous chemicals for two  cleaners. Good ventilation is provided. Protective equipment such as gloves and aprons are used by workers.
Noise Manual handling	Hearing damage Muscular strain	Possible risk of daily exposure to noise for 65 factory workers. Low noise emitting machines have been purchased. Protective  equipment such as ear plugs is used by workers. Low risk of daily exposure to manual handling risks. Mechanical aids, work station alterations and systems of work significantly eliminate and reduce risk.
Do safety data sheets and labels specify a first aid response?		Yes – seek medical assistance if chemicals are inhaled or ingested
Required first aid
Number of first aiders needed		Nine – minimum three per shift (one for office and two for the plant).
Training and competencies for first aiders		Applied first aid: providing competencies to recognise and respond to common life-threatening injuries or illnesses using cardiopulmonary resuscitation (CPR) and other first aid procedures, and provide appropriate first aid for a range of injuries and illnesses. appropriate first aid for a range of injuries and illnesses.
Number and location of kits		Five kits: one on the office floor and four on the factory floor.
Contents of first aid kits and modules		Standard workplace kit, with burns module and eye module.
Kit maintenance		Tasked to six first aiders.

Proved a list of the plant and equipment that are likely to be used in High Risk construction work on this project that requires a person to hold a license or certificate of competency.

Mattoni et al. (2018) noted that there are various plants as well as equipment which one needs to apply in the project. Some of the equipment intended to be applied in the process include

1. Earthmoving machinery such as rollers, graders, bobcats  and scrapers
2. Excavators
3. Elevating work platforms
4. Cranes
5. Hoists
6. concrete placement booms
7. Reach stackers as well as forklifts

c.Pick one of the items of plant from your list in part a, and produce a Safe Work Method Statement (SWMS) for its use on this site.

The plant often picked in line with the appraisal of the high risk construction and building mainly indicated and illustrated as shown below (Zuo et al. 2017 p.11). 

The analysis for the overall control and the operations of the excavator in line with the safe work procedure statement mainly discussed and appraised as per the outlined steps below (shahsavand, marefat  and Parchamijalal 2018).

Excavator Used In Safe Work Method Statement Steps

1. High Risk in Construction Work

This analogy has two immense sub-groups mainly outlined as follows

• Mobile Plant   
• Pressurized gas, piping chemical and distributions mains (Tam et al. 2018).

1. Risk Assessment Matrix

The second bit deals with the appraisal and the examination of all related risks as well as the associated impacts and effects in line with the building and constructions (Stephan  and Athanassiadis 2017 p.187).

1. Hierarchy Controls

The adoption of the hierarchy controls mainly employed in dealing with the occupational and workers hazards.  The hierarchy controls employed in the approach essentially represented as indicated in the illustration below (Shaikh et al. 2017 p.1394). 

The key steps which one can employ in the process mainly discussed and appraised  as summarized in the table below (Martek et al. 2018).

No	Job Steps
1	Planning & Preparation
2	Training and Capabilities
3	Arrival at site
4	Delivery and removal of mobile plant
5	Operation
6	Changing attachments
7	Refueling on site
8	On completion

Furthermore, there are various considerations which one must incorporated in the analogy and the excavation evaluation in line with the safe works and this mainly discussed as indicated below (Kibert 2016).

• Plant Roll-over due to the Emergency Response approach
• Legislative References
• Emergency Response
• Employee sign-off section
• Review and  Monitoring 
• Pre-Start Checklists applications in the excavator Plant (Sandanayake et al. 2016 p.129). 

Produce a written site specific safety induction plan covering the WHS issues on this particular construction site. Consider the construction methods, plant to be utilised and the personnel on site when writing the plan.  

First Aid Requirements Report

The analogy regarding this norm mainly illustrated as indicated below (Sandanayake et al. 2016 p.129). 

Produce a list of materials and equipment on the site that will have a delivery lead time (need to be ordered ahead of time).

The list of the materials mainly illustrated and summarized as indicated in the analysis tabulated  below (KAPLI?SKI 2018 p.27).

No	equipment and  materials
1	Mobile/crawler cranes and telehandlers
2	Piling and vibrating hammers (diesel/hydraulic)
3	Wheel loaders and excavators (including long boom)
4	Dump trucks and concrete (pump) mixers
5	Dredge pumps and dredging equipment
6	Steel moulds and concreting tools
7	Plywood and curing materials
8	Fenders, bollards and other quay furniture
9	Steel piles, sheet piles

Produce a materials and equipment order bar chart, identifying when the materials in part a will need to be ordered, based upon a one year construction schedule. Include a network diagram to show the logic in the sequence.

Different materials will be order and the sequences of placing and erection of the elements varies depending on the construction stage (Jung, Cho, Ji, Park and Jang 2018 p.178).  

Once month after signing the contract, and two months prior to starting construction on site, the client wants to change the sliding doors and windows to double glazing. Prepare a variation claim to forward to the client. Include all the necessary details in the claim to ensure you are covered in terms of the contract you reference in Question 5.  
Consider the following issues when preparing your variation claim: extra costs of materials, lead time for materials, changes to subcontracts, and extra time for completion. To calculate the cost of the variation, use a percentage increase to the exiting cost for double glazing over single glazing allowed for in the existing Bill of Quantities.

The document prepared in line with all the requirements in  line with the extra cost of the parametric materials , lead time as well as the subcontractor changes  mainly illustrated  as indicated in the analysis below (Eastman 2018).

Variations Approval Request Form
Project:		Variation Summary No.:
Principal:		PCG No.:
Contractor:		Date:
Project Manager:
		AGREED CONTINGENCY:	$                –
		VARIATIONS APPROVED TO DATE:	$                –
		ADD THIS VARIATION SUMMARY No.	$                –
		REMAINING CONTINGENCY:	$                –
Recommended Variations (For PCG Endorsement and DH Formal Approval)
Variation No. (VARQT)	Site Inst. No. (SI)	Variation Title	Variation Description	Variation Estimate	Variation Recommended	PCG Rec
			TOTALS:	$                            –	$                –
Pending Variations (For PCG ‘In-principle’ approval)
Variation No. (VARQT)	Site Inst. No. (SI)	Variation Title	Variation Description	Variation Estimate (Upper Limit)	Variation Recommended	PCG Rec
			TOTALS:	$                            –	$                –
Capital Projects & Service Planning Approval
Project Manager:		Signed:		Date:
Director, Capital Projects and Service Planning
Authorised by:		Signed:		Date:
Reviewed and Recommended in	PCG Number:	PCG Date:
Note: All amounts exclude GST

Question 5 Manage the processing of progress claims and payments.

Provide a projected project payment schedule based on the information you have been given. Make reference to the contract that you would likely use on the project. 

Construction Contract Payment Schedule

Client

Last Revision Date:

Project Name:

Phone #:

Contact Name:

E-mail address:

The purpose of this form is to report your District’s anticipated payments to your Construction Contractor as you progress through the D-Form process.  An updated version of this form should be submitted at each D-Form submittal to OSPI.  Each submittal should include the previous calculations.  No change order amounts should be included.  A copy of this form should also be provided to the district official responsible for requesting reimbursement payments from OSPI. Follow the three steps listed below.  This worksheet contains formulas.  Please input your data in the cells shaded light blue.  The form will do the rest for you.   If you need assistance with this form please contact Randy Newman at randy.newman @k12.wa.us.

Step 1:

Enter Construction Contract Start Date (MM/DD/YYYY)*

Jan-14

(If the start date has changed since your last submittal of this form, see the instructions below.)

Step 2:

Enter Sales Tax Rate for the Project

8.50%

Step 3:

Enter the Estimated Construction Contract Payments below in the corresponding columns

Date

D-3

D-5

Date

D-7

D-9

A breakdown of the months that comprise a quarter are listed below.

1st Qtr

2014

Jan-14

2nd Qtr

2014

Feb-14

3rd Qtr

2014

Mar-14

4th Qtr

2014

Apr-14

1st Qtr

2015

May-14

2nd Qtr

2015

Jun-14

3rd Qtr

2015

Jul-14

4th Qtr

2015

Aug-14

1st Qtr

2016

Sep-14

2nd Qtr

2016

Oct-14

3rd Qtr

2016

Nov-14

4th Qtr

2016

Dec-14

1st Qtr

2017

Jan-15

2nd Qtr

2017

Feb-15

3rd Qtr

2017

Mar-15

4th Qtr

2017

Apr-15

1st Qtr

2018

May-15

2nd Qtr

2018

Jun-15

3rd Qtr

2018

Jul-15

4th Qtr

2018

Aug-15

Total Const. Contract Amt

$                                   –

$                     –

Sep-15

Sales Tax

$                                   –

$                     –

Oct-15

Total Const. Contract w/tax

$                                   –

$                     –

Nov-15

Dec-15

Jan-16

Feb-16

Mar-16

Apr-16

May-16

Jun-16

Jul-16

Aug-16

Sep-16

Oct-16

Nov-16

Dec-16

Total Const. Contract Amt

$              –

$                       –

Months that comprise each quarter:

Sales Tax

$              –

$                       –

1st Qtr:

Jan/Feb/Mar

2nd Qtr:

Apr/May/Jun

Total Const. Contract w/tax

$              –

$                       –

3rd Qtr:

Jul/Aug/Sep

4th Qtr:

Oct/Nov/Dec

*

Note:  If the construction contract start date is different than what has been previously submitted in an earlier version of this form, you will need to override the formulas in the 2 date columns within this worksheet.  The easiest way to do this is to highlight the date column, copy the information to the clipboard, then right click on the cells and select paste special.  When the dialog box appears, select the values check box.  Do this operation for both date columns.  After you have overridden the formulas in the date column, change the “Construction Contract Start Date” field to the new start date.

Prepare Progress Claims no 1 and 2 from the schedule you outlined in part a. include all of your company’s relevant information in the letterhead.

According to Butcher (2013) there are various clauses on which the progress claims often grounded and referred to as far as the analysis on the overall work is concerned. The various clauses from which the analysis is grounded on mainly summarized as indicated below (Chan, Darko and Ameyaw 2017 p.969). 

The progress claim schedule for the overall works mainly depicted and outlined as indicated in the figure below (Acharya, Boggess and Zhang 2018 p.247).  

Conclusion

In summary, this paper evaluated the various aspects which one need to incorporate in the building and constructions. Some of the key elements discussed in the process include site notification and communication, risks and hazards management, claims as well as scheduling for payments. 

References

Acharya, P., Boggess, B. and Zhang, K., 2018. Assessing heat stress and health among construction workers in a changing climate: a review. International journal of environmental research and public health, 15(2), p.247.

Butcher, J., 2013. Australia Under Construction: Nation-building past, present and future (p. 171). ANU Press.

Chan, A.P.C., Darko, A. and Ameyaw, E.E., 2017. Strategies for promoting green building technologies adoption in the construction industry—An international study. Sustainability, 9(6), p.969.

Darko, A. and Chan, A.P., 2016. Critical analysis of green building research trend in construction journals. Habitat International, 57, pp.53-63.

Eastman, C.M., 2018. Building product models: computer environments, supporting design and construction. CRC press.

Jung, Y., Cho, H., Ji, E., Park, E.J. and Jang, S., 2018. Geographic variations in antibiotic prescription for pediatric acute upper respiratory tract infections in South Korea. International journal of clinical pharmacology and therapeutics, 56(4), pp.177-183.

KAPLI?SKI, O., 2018. Innovative solutions in construction industry. Review of 2016–2018 events and trends. Engineering Structures and Technologies, 10(1), pp.27-33.

Kibert, C.J., 2016. Sustainable construction: green building design and delivery. John Wiley & Sons.

Martek, I., Hosseini, M., Shrestha, A., Zavadskas, E. and Seaton, S., 2018. The sustainability narrative in contemporary architecture: falling short of building a sustainable future. Sustainability, 10(4), p.981.

Mattoni, B., Guattari, C., Evangelisti, L., Bisegna, F., Gori, P. and Asdrubali, F., 2018. Critical review and methodological approach to evaluate the differences among international green building rating tools. Renewable and Sustainable Energy Reviews, 82, pp.950-960.

Sandanayake, M., Zhang, G., Setunge, S., Li, C.Q. and Fang, J., 2016. Models and method for estimation and comparison of direct emissions in building construction in Australia and a case study. Energy and Buildings, 126, pp.128-138.

shahsavand, P., marefat, A. and Parchamijalal, M., 2018. Causes of delays in construction industry and comparative delay analysis techniques with SCL protocol. Engineering, Construction and Architectural Management, (just-accepted), pp.00-00.

Shaikh, P.H., Nor, N.B.M., Sahito, A.A., Nallagownden, P., Elamvazuthi, I. and Shaikh, M.S., 2017. Building energy for sustainable development in Malaysia: A review. Renewable and Sustainable Energy Reviews, 75, pp.1392-1403.

Stephan, A. and Athanassiadis, A., 2017. Quantifying and mapping embodied environmental requirements of urban building stocks. Building and environment, 114, pp.187-202.

Tam, W.V., Le, K.N., Tran, C.N.N. and Wang, J.Y., 2018. A review on contemporary computational programs for Building’s life-cycle energy consumption and greenhouse-gas emissions assessment: An empirical study in Australia. Journal of Cleaner Production, 172, pp.4220-4230.

Zuo, J., Pullen, S., Rameezdeen, R., Bennetts, H., Wang, Y., Mao, G., Zhou, Z., Du, H. and Duan, H., 2017. Green building evaluation from a life-cycle perspective in Australia: A critical review. Renewable and Sustainable Energy Reviews, 70, pp.358-368.