Website development and user friendliness is one of the most important aspects of any websites and it should be ensured that they are presentable as well as user friendly for the uses and all the important data and the information are properly visible in a systematic manner for a better browsing experience. All the important information on the website should be properly categorized to ensure that the website is user friendly.
The following study will highlight the different aspects of redeveloping the archives website for the national archive of Australia. The solution should be worthy of the amount of money that will be spent and should also allow the users to access the different photographic collections that are featured on the website. The different stages of carrying out the project will be discussed in the following paragraphs.
Firstly, the broad organizational flowchart of the company has to be understood which is outlined below in the hierarchical order (Coe, Kenski and Rains 2014):
The assumption that has been done is that majority of the users who will be accessing the redeveloped website will be technically friendly people so that they can make optimum use of the new features.
The project milestone will be the initial testing before the r rollout of the final website, which should be done in a very quick span of time in order to ensure the successful implementation of the website and on time.
The dependencies include the proper passing of information from a team member who is working on the initial design of the website to another member who is supposed to take over from the design to the next step such as testing.
The factors that are controllable and in the scope of the project are the cost factors as well as the quality of the website that has to be ensured by the project manager.
The out of scope parameters include the level of computer literacy that the end users will have which cannot be controlled by the project manager.
This analysis will help the project manager to understand the advantages as well as the disadvantages of the project such as the better user experience that the users will be able to enjoy in the website. However to improve the website user experience as well as the other aspects there are development as well as maintenance charge involved that has to be incurred by National archive of Australia. Some of the features can be omitted form the website depending upon the discretion of the management, which in turn will also make the website simpler and help in cost cutting for the company (Hocking et al. 2016).
Past projects have also been done in developing websites within the organization and it has been found that the company had ended up spending unnecessary money on developing websites only to make them even more complicated for the users. It has also increased the expenditure of the company in multiple ways and therefore should not be repeated in this project of developing the website for the organization.
For the project to be a success, the project manager should be responsible in efficiently sharing the authority as well as the responsibility among the governance body. This will not only help in reducing the pressure on the project manager alone but also ensure better decision-making and incorporation of newer innovative ideas in the life cycle of the website development. For instance, the sponsor of the project will be responsible in monitoring the status of the project and keeping the stakeholder updated at all points of time (Taddeo and Barnes 2016). The project manager should also be responsible for taking the approvals of every stakeholders. The stakeholders will be able to see the positive results of the website implementation. The website will also be much more user friendly for the customers (Hopmans et al. 2014).
The scope of the project is to define the functionality of the website as well as to make the website a success and much more user friendly for the users. The project will ensure that the money spent for the website redevelopment is spent in the right way, the website redevelopment is a success, and the users are all benefitted from the implementation of the website in the national archive of Australia. The scope does not include the post website development support (Völter et al. 2013).
This project aims to deliver a redeveloped website for the national archive of Australia in order to give its user a better surfing experience of the website and to ensure it also has a much better interface. The important information about the organization should be categorised in a properly structured way to ensure a proper and worthy use of the money spent for the project.
The employees of the organization should be well informed about the different categories that will be incorporated in the website so that they face no difficulties in navigating through the pages of the website. The redeveloped website will only be accepted if it is user friendly since customer user friendliness of the interface is an important acceptance criterion of the new website.
The constraints that has to be considered are the complexity of the implementation of the website. Once the website is developed in order to make it live, there are different departments within National archive of Australia who has to be trained on the website which will ensure that the employees are themselves aware of the pages of the new website so that can easily address any of the concerns of the end users who are the customers.
The different employees and the stakeholders have different responsibilities to play in the proper implementation of the website for the company, which are discussed below in the tabular format:
|
Roles |
Responsibilities |
|
Project manager |
He will be responsible for the overall monitoring of the status of the project in its different stages of the life cycle and ensure that the team members are working in coordination and there are no issues that remain unresolved within the team (Marchewka 2014). |
|
Technical leader |
His responsibility will be to ensure that all the technical aspects of the project during the course of its progression as well as the technical aspects of the website are all being monitored and technical issues resolved (Jacobs, Chase and Lummus 2014). |
|
Customer |
Customers are the end users of the website and they have the most important role to play which is to ensure that all their concerns are met in the website. They should also provide adequate feedback to the National archive of Australia in order to ensure that the company takes proper measures to come up with proper plans of further improvement (Kaufman 2013). |
|
Business steering committee |
This committee in the project life cycle should ensure that the project is not stationary and all the team members are always working toward the successful completion of the project (Nicholas and Steyn 2017). |
|
Project sponsor |
Decides cost and budget necessary for the succefful implementation of the project (Kerzner and Kerzner 2017). |
|
OYB IT staff |
Responsible for carrying out IT operations such as LAN set up etc. |
The steps of using the change control procedure in its successful implementation are described below in the following steps:
The organization had all of a sudden decided to include more information such as a section that would portray new updates of the organizations as well as a more updated contact details page through which the users can directly contact National archive of Austria. Another page of an online forum wherein the customer can post their concerns also had to be included. These creep in scopes had to be properly communicated to the project team. It involved more budget as well as an extension of the deadline of the delivery of the final project. This added time constraints and more peer pressure within the team. Project managers should ensure that project scope creeps are efficiently handled in real time scenarios (Schwalbe 2015).
Conclusion:
Therefore, it can be concluded from the above report that even though a project has different kinds of support functions the project managers should be able to understand the basic needs of the employees. He should ensure that the employees and the team members work together in harmony and collaboration. All the factors such as advantages, disadvantages, and cost factors have to be efficiently manipulated and calculated by the project manager for the successful completion of a project.
References:
Coe, K., Kenski, K. and Rains, S.A., 2014. Online and uncivil? Patterns and determinants of incivility in newspaper website comments. Journal of Communication, 64(4), pp.658-679.
Hocking, J., Land, C., Campo, N. and Tayton, S., 2016. Gough Whitlam: Guide to Archives of Australia’s Prime Ministers. National Archives of Australia.
Hopmans, W., Damman, O.C., Timmermans, D.R., Haasbeek, C.J., Slotman, B.J. and Senan, S., 2014. Communicating cancer treatment information using the Web: utilizing the patient’s perspective in website development. BMC medical informatics and decision making, 14(1), p.116.
Jacobs, F.R., Chase, R.B. and Lummus, R.R., 2014. Operations and supply chain management (pp. 533-535). New York, NY: McGraw-Hill/Irwin.
Kaufman, P.J., 2013. Trading Systems and Methods,+ Website (Vol. 591). John Wiley & Sons.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology.
Scholtz, C., 2013. Negotiating claims: the emergence of indigenous land claim negotiation policies in Australia, Canada, New Zealand, and the United States..
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Taddeo, C. and Barnes, A., 2016. The school website: Facilitating communication engagement and learning. British Journal of Educational Technology, 47(2), pp.421-436.
Völter, M., Stahl, T., Bettin, J., Haase, A. and Helsen, S., 2013. Model-driven software development: technology, engineering, management. John Wiley & Sons.
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