Designing A Voice Recognition System For Tourists In Australia – Project Schedule And Cost Estimation Plan

Project Scope

The project is proposed for designing the voice recognition system to facilitate the tourists from the global world so that the immigration rate of tourist activity increases in the Australia. The Australian tourist board is looking forward to enhance the GDP of the nation to manage economic stability of the country. The development of the voice recognition system is proposed to increase the number of tourist families in the Australia. In the current year, the number of family visited Australia are 2,000,000. The purpose of this paper is to prepare a project schedule and cost estimation plan to analyse the profit earned by the country with the innovative structure of tourist online application.

The aim of this paper is to design and implement the voice recognition system to facilitates the tourist in making their tourist plan for visiting Australia.

The scope of the project is rely on the development of the project schedule, work breakdown structure, and cost breakdown structure to evaluate the cost benefit earned by the country with the deployment of innovative idea of voice recognition system in the working curriculum of the tourist websites.

Efficient and skilled staff
Suppliers supplies the resources on time
Coordination between the team members (Kaziliunas, 2012)
Approved budget of the project
Approved scheduled time of the project
Internet connectivity for communication

The voice recognition system is the new technology implemented for guiding the tourist to make their plan easily (Raid, Sacha, Ritchie, and Brent, 2014). The queries forwarded by the customers are instantly solved with the help of voice messenger. The tourist get attracted towards newly designed website with the help of artificial intelligence concept.

Resources Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Cost ($)
Project Manager	15000
Risks Manager	40000
Technical Manager	23000
Project Designer	37000
System analyst	22000
Project quality manager	18000
Financial Manager	25000
Project Sponsors	25000
Procurement manager	15000

Activities	Cost
Gap analysis	85200
New plan proposal	85200
Selection of Stakeholder	142000
Project charter preparation	8000
Project charter approved	56800
Stakeholder Sign off	28400
Requirement specification	13440
Feasibility analysis	10400
Project schedule	4800
Resource management plan	7200
Cost estimation plan	7200
Installation program design	14000
Communication plan	6240
Resources	4800
Evaluation of project performance	23600
Cost benefit analysis	7200
Preparation of test plan and procedures	20760
System Testing	9040
Evaluating project success	64400
Network Implementation	12240
Network connection	21600
System Handover	113600
Operational Handover	56800
Closure Report	26000
Monitoring Operation	56800
Continuous improvement and change management plan	56800
Total cost	942,520

Activities	Sub-activities	Duration
Planning	Gap analysis	3
	New plan proposal	3
	Selection of Stakeholder	5
	Project charter preparation	2
	Project charter approved	2
	Stakeholder Sign off	1
Feasibility analysis	Requirement specification	3
	Feasibility analysis	5
	Project schedule	2
	Resource management plan	3
	Cost estimation plan	3
Designing phase	Installation program design	7
	Communication plan	3
	Resources	2
Evaluation phase	Evaluation of project performance	5
	Cost benefit analysis	3
Testing phase	Preparation of test plan and procedures	3
	System Testing	2
	Evaluating project success	2
Implementation phase	Network Implementation	3
	Network connection	5
Closure phase	System Handover	4
	Operational Handover	2
	Closure Report	1
	Monitoring Operation	2
	Continuous improvement and change management plan	2
	Total Duration	78 days

The cost estimation plan helps in analysing the variation in the cost due to the change in the market price during the actual set up of the project. The profitability of the Australian government will be increased due to the increasing number of tourist activities (Raz, Shenhar, and Dvir, D2011). The attraction point is the tourist guide which is a voice recognition system. The management of resources among the project team members helps in completing the project within the approved budget. The cost parameters are associate with each activity so that the difference in the estimated cost and actual cost can be minimized and results in increasing the net profit earned by the project.

It is recommended to make use of Project management body of knowedge because it focuses on establishing interconnection and coordination between the 10 knowledge areas of the project. The proper scheduling of the processes of the knowledge areas helps in completing the project within assured time and cost.

Knowledge Areas	Description
Project integration management	Focuses on developing: Project charter for approval of the project requirement Project schedule (Patanakul, 2010) Project control policies Project change control policies
Project scope management	Requirement gathering In-scope activities Out-of-scope activities Work breakdown structure Cost breakdown structure Verification and validation control
Project schedule management	Duration of time Resource allocation Systematic arrangement of activities Control procedures Analysis of critical activities (Oliveira, Espindola, and Marins, 2014)
Project quality management	Determining required quality Develops quality standards and control Managing quality procedures
Project cost management	Estimation of project activities cost Cost breakdown structure
Project resource management	Selection of project team Categorisation of project team Distribution of role and responsibilities Accompanied with required control authorities
Project communication management	Communication tools Flow of communication Frequency Message delivered
Project risks management	Risk matrix Risk identification Risks severity Risks probability Risks Ranking Risks Impact Risks management plan Control measures Monitoring of risks
Project procurement management	Resource requirement plan Estimation of resource cost Approval of procurement plan
Project Stakeholder management	Selection of the stakeholder Communication tool Stakeholder engagement plan

Project Schedule

The implementation of the project schedule helps in analysing the success parameters of the project (National Learning consortium, 2011). The cost and time breakdown structure should be reviewed to analyse the variation in the completion of project activities (Hans, 2013).

Time Breakdown structure

Activities	Sub-activities	Duration	Start date	Finish Date	Status
Planning	Gap analysis	3	10-10-18	12-10-18	In-process
	New plan proposal	3	15-10-18	17-10-18	In-process
	Selection of Stakeholder	5	18-10-18	24-10-18	In-process
	Project charter preparation	2	25-10-18	26-10-18	In-process
	Project charter approved	2	29-10-18	30-10-18	In-process
	Stakeholder Sign off	1	31-10-18	31-10-18	In-process
Feasibility analysis	Requirement specification	3	1-11-18	5-11-18	In-process
	Feasibility analysis	5	6-11-18	12-11-18	In-process
	Project schedule	2	13-11-18	14-11-18	In-process
	Resource management plan	3	15-11-18	19-11-18	In-process
	Cost estimation plan	3	20-11-18	22-11-18	In-process
Designing phase	Installation program design	7	23-11-18	3-12-18	In-process
	Communication plan	3	4-12-18	6-12-18	In-process
	Resources	2	7-12-18	10-12-18	In-process
Evaluation phase	Evaluation of project performance	5	11-12-18	17-12-18	In-process
	Cost benefit analysis	3	18-12-18	20-12-18	In-process
Testing phase	Preparation of test plan and procedures	3	21-12-18	25-12-18	In-process
	System Testing	2	26-12-18	27-12-18	In-process
	Evaluating project success	2	28-12-18	31-12-18	In-process
Implementation phase	Network Implementation	3	1-1-19	3-1-19	In-process
	Network connection	5	4-1-19	10-1-19	In-process
Closure phase	System Handover	4	11-1-19	16-1-19	In-process
	Operational Handover	2	17-1-19	18-1-19	In-process
	Closure Report	1	21-1-19	21-1-19-	In-process
	Monitoring Operation	2	22-1-19	23-1-19	In-process
	Continuous improvement and change management plan	2	24-1-19	25-1-19	In-process
	Total Duration	78 days			In-process

From the cost breakdown structure, it can be analysed that the project is completed successfully within the approved cost for the project development cycle.

Activities	Estimated Cost ($)	Actual cost
Gap analysis	85200	82300
New plan proposal	85200	86000
Selection of Stakeholder	142000	145678
Project charter preparation	8000	6800
Project charter approved	56800	55478
Stakeholder Sign off	28400	29800
Requirement specification	13440	13440
Feasibility analysis	10400	11000
Project schedule	4800	4325
Resource management plan	7200	7189
Cost estimation plan	7200	7340
Installation program design	14000	15000
Communication plan	6240	6453
Resources	4800	5670
Evaluation of project performance	23600	22567
Cost benefit analysis	7200	7100
Preparation of test plan and procedures	20760	20765
System Testing	9040	8000
Evaluating project success	64400	64500
Network Implementation	12240	12345
Network connection	21600	22900
System Handover	113600	113245
Operational Handover	56800	56777
Closure Report	26000	25000
Monitoring Operation	56800	57888
Continuous improvement and change management plan	56800	53000
Total cost	942,520	940560

Resource allocation to the project activities:

Activities	Resources
Gap analysis	Project Manager Project Sponsor
New plan proposal	Project Manager Project Sponsor
Selection of Stakeholder	Project Manager Project Sponsor
Project charter preparation	Project Manager Project Sponsor
Project charter approved	Project Manager Project Sponsor
Stakeholder Sign off	Project Manager
Requirement specification	System Designer
Feasibility analysis	Project Manager
Project schedule	Project Manager
Resource management plan	Project Manager
Cost estimation plan	Technical manager
Installation program design	System Designer
Communication plan	Project Manager
Resources	Project Manager
Evaluation of project performance	Project Manager
Cost benefit analysis	Project Manager
Preparation of test plan and procedures	Project Manager System Designer
System Testing	System analyst Quality manager
Evaluating project success	Project Manager
Network Implementation	System Designer
Network connection	System Designer
System Handover	Project Manager Project Sponsor
Operational Handover	Project Manager Project Sponsor
Closure Report	Project sponsor
Monitoring Operation	Project Manager
Continuous improvement and change management plan	Project Manager

The post implementation plan is developed for improving the performance of the project by analysing the gaps and flaws occurred in estimated cost, time, quality, and control. The review of the implementation plan is summarised below in the table:

Findings	Description
Time Management plan	The successful deployment of the project schedule helps in completing the project on the scheduled date of 25 Jan, 2019. Variance: The variance in the scheduled date of implementation will not occur
Cost Estimation plan	The project is completed within the estimated cost of the project Variance: The variance between the estimated cost and actual cost is $ 1960
Project Methodology	The identification of specific process in the knowledge areas of the PMBOK process group helps in completing the project according to the goal and objectives (Munns, and Bjeirmi, 2012) Variance: Not occur
Goal	Improved migration of tourist with the development of voice recognition system Variance: The goal is successfully achieved
Resource distribution	Resources are effectively distributed among the stakeholder as required (Koskela, and Howell, 2014) Variance: Not Occur

Development of the quality standards for the project control
Analysing the flaws and gaps of the existing structure
Analyse voice of customers
Identify the areas of improvement
Identify the root cause analysis of the project variation (Mansfield community, 2013)
Final upgrading of the project areas of improvement
Pilot testing of the project
Evaluation of the test result
Monitoring the project progress

Conclusion

It can be concluded that the cost estimation plan helps in analysing the variation in the cost due to the change in the market price during the actual set up of the project. The identification of specific process in the knowledge areas of the PMBOK process group helps in completing the project according to the goal and objectives

References

Hans, R. (2013). Work Breakdown Structure: A tool for software project scope verification. 1st ed. [ebook] online. Available at: https://airccse.org/journal/ijsea/papers/4413ijsea02.pdf[Accessed 28 Sep. 2018].

Kaziliunas, A. (2012). Problems while implementing quality management system for a sustainable development of organization (1st ed.). 1st ed. [ebook] online. Available at: https://www.su.lt/bylos/mokslo_leidiniai/ekonomika/2012_4_28/kaziliunas.pdf [Accessed 28 Sep. 2018].

Koskela, L., and Howell, G. (2014). Reforming project management: The role of planning, execution, and controlling. 1st ed. [ebook]. Available at: https://pdfs.semanticscholar.org/10be/3cbd41cd844986ac7a5293a901303cea16ef.pdf [Accessed 28 Sep. 2018].

Mansfield Community. (2013). Introduction to project management. 1st ed. [ebook]. Available at: https://www.mansfield.vic.gov.au/Libraries/Community_Development/Intro_to_Project_Management_Manual.sflb.ashx [Accessed 28 Sep. 2018].

Munns, A., and Bjeirmi, B. (2012). The role of project management in achieving project success. 1st ed. [ebook] online. Available at: https://notendur.hi.is/vio1/The_role_of_project_management_in_achieving_project_success.pdf [Accessed 28 Sep. 2018].

National Learning consortium. (2011). Continuous quality improvement strategies to optimize your practice. 1st ed. [ebook]online. Available at: https://www.healthit.gov/sites/default/files/nlc_continuousqualityimprovementprimer.pdf [Accessed 28 Sep. 2018].

Oliveira, U., Espindola, L., and Marins, F. (2014). Analysis of supply chain risks management researches. 1st ed. [ebook]. Available at: https://www.scielo.br/pdf/gp/2017nahead/en_0104-530X-gp-0104-530X3515-16.pdf [Accessed 28 Sep. 2018].

Patanakul, P. (2010). An Empirical study on the use of project management tools and techniques across project life cycle and their impact on project success. Ebook [Online]. Available at: https://www.researchgate.net/publication/260059419_An_Empirical_Study_on_the_use_of_Project_Management_Tools_and_Techniques_across_Project_Life-Cycle_and_their_Impact_on_Project_Success[Accessed on Sep 16, 2018]

Raid, Sacha, Ritchie, and Brent. (2014). Risk Management: Event Manager’s attitude, Beliefs, and Percieved constraints. 1st ed. [ebook]. Available at: https://research-repository.griffith.edu.au/bitstream/handle/10072/42679/71469_1.pdf?sequence=1&isAllowed=y [Accessed 28 Sep. 2018].

Raz, T., Shenhar, A., and Dvir, D. (2011). Risk Management, project success, and technological uncertainty. 1^st ebook. Available at: https://www.researchgate.net/publication/227644860_Risk_Management_Project_Success_and_Technological_Uncertainty. [Accessed on Sep 16, 2018]

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