Detailed Analysis Of Clients Requirement

Analysis of Client’s Requirements

 It is identified that in the organization “beyond teaching”, there are times when there is no interesting or large projects for the teachers and as a result the engagement of the teachers drops on the platform.  The organization is mainly looking to minimize drop out by keeping the customers active on the platform (Larson & Gray, 2013).  The organization is generally looking for appropriate engagement methods, models so that the organization can keep their teachers engaged by utilizing the model. The organization wants to develop proper engagement platform so that the teachers can get proper amount of benefit when the number of tasks are less. The organization mainly requires proper IT team that assist in devising solution that further engage the teachers by sending proper questionnaires, videos, tasks as well as surveys (Fleming & Koppelman, 2016). The solution also requires teacher in order to interact properly with the organization and with each other, therefore the organization is generally looking for proper solution that further assist in addressing the immediate need. The needs of the project team are generally elaborated according to their priority.

 Proper investigation: The team must engage in effective investigation for optimizing the processes of business and for investigating different strategies for engaging the teachers when the number of task in the website is low.

Gap analysis: The organization must engage in proper gap analysis in order to identify the sections that are missing on the strategy (Walker, 2015). The gap analysis also assists in reflecting the sections, which can be incorporated for developing the entire system.

 Feasibility study: Proper feasibility study must be conducted on the engagement model that is mainly developed for the platform of “Beyond teaching” organization.

Development Of Proper System: The organization must conceptualize, design as well as develop system so that the problem of drop down by the teachers reduces (Verzuh, 2015). 

 Proper business analysis: The organization must engage in proper business analysis for developing proper functional specification for both the software as well as product development.

Requirement	Justification	Test strategy	Status	Active/Inactive Flag
Proper investigation	The team generally wants to engage in proper investigation for optimizing different procedures of business and for integrating strategies that are quite helpful in engaging teachers (Mir & Pinnington, 2014).	The team must engage in proper investigation method	In progress	Active
Gap analysis	The organization should engage in proper gap analysis for identifying strategies that are missing on the strategies.	The team engages in gap analysis effectively.	In progress	Active
Feasibility study	Effective feasibility study must be properly conducted in order to analyze whether the developed engagement model is feasible or not	Feasibility study must be undertaken properly	In progress	Active
Development of proper system	The organization must properly conceptualize, design as well develop the system for reducing drop down in the number of teachers (Flyvbjerg, 2013).	System must be developed by the team properly	In progress	Active
Proper business analysis	The organization must engage in proper business analysis for developing proper functional specification for both the software as well as product development	The team members must effectively engage in business analysis.	In progress	Active

 It is identified that in this project, agile methodology is mainly selected for this project. It is found that agile methodology helps in providing number of opportunities for stakeholders as well as team engagement. After proper involvement, it is identified that in each of the project step, there is very much high degree of collaboration between the various project team members as well as clients (Turner, 2016).  It is analyzed that delivering proper system by the organization will reduce the problem of teachers drop down and also assists encouraging other team members within the project. This methodology helps in providing effective as well as unique opportunities to the organization for getting involved so that different features of the project can be easily developed. In addition to this, it is found that agile development assists in accelerating the delivery of different business value by utilizing proper procedures of continuous planning as well as feedback for ensuring that the value can be easily maximized throughout the procedure of development (Kerzner, 2017). The methodology also helps in allowing the organization for determining different priority features so that the business can easily understand the importance of client’s business value.

Methodologies/Standards/Tools

The tools that are selected for this project are Gantt chart as well as work breakdown structure. The significance of Gantt chart as well as WBS is elaborated below:

Gantt chart: This is considered as one of the easy way that helps in scheduling tasks as well as tracking the progress of the project against the deadline. It generally assists in monitoring the project progress and for setting priorities.  One of the biggest benefits that the project manager achieves by utilizing the Gantt chart is that the tool assists the reflecting effective clarity of the tasks (Martinelli and Milosevic, 2016).  Most of the project managers considers scheduling as one of the major benefits of gnat chart as is assist in understanding the entire impact of project delays which helps in fostering stronger collaboration for encouraging proper organization.

WBS: Work breakdown structure is mainly utilized for breaking down the project into number of components. It is generally represented as one of the hierarchical subdivision of the project into number of different work area with the lowest work package. WBS provides proper foundations for the entire project management work that include cost estimation, planning, resource allocation as well as scheduling (Heldman, 2015).  It is identified that WBS generally assists in enabling proper definition of entire project scope. In addition to this, it also helps in measuring accomplishment when the activities or project work completes.

 Standard is defined as one of the document that is mainly established by consensus that helps in reflecting common as well as repeated rules, guidelines, or characteristics that mainly aims at achieving optimum degree of order in the given context (Hwang & Ng, 2013). This standard generally helps in providing proper foundations for the knowledge of project management and assists in representing important areas of profession that generally include program, project, portfolio as well as organizational approach to project management.

Task Mode	Task Name	Duration	Start	Finish	Predecessors
Auto Scheduled	Developing solution for reducing drop down within ” Beyond Teaching” organization	92 days	Tue 9/19/17	Wed 1/24/18
Auto Scheduled	Initiation phase	31 days	Tue 9/19/17	Tue 10/31/17
Auto Scheduled	Developing business case	2 days	Tue 9/19/17	Wed 9/20/17
Auto Scheduled	Undertaking feasibility study	22 days	Thu 9/21/17	Fri 10/20/17	2
Auto Scheduled	Establishing project charter	1 day	Mon 10/23/17	Mon 10/23/17	3
Auto Scheduled	Appointing project team	3 days	Tue 10/24/17	Thu 10/26/17	4
Auto Scheduled	Requirement gathering	2 days	Fri 10/27/17	Mon 10/30/17	5
Auto Scheduled	Technical specification	1 day	Tue 10/31/17	Tue 10/31/17	6
Auto Scheduled	Completion of initiation phase	0 days	Tue 10/31/17	Tue 10/31/17	7
Manually Scheduled	Planning phase		Fri 11/3/17
Auto Scheduled	Creating project plan	3 days	Fri 11/3/17	Tue 11/7/17	8
Auto Scheduled	Creating resource plan	2 days	Wed 11/8/17	Thu 11/9/17	10
Auto Scheduled	Creating financial plan	4 days	Fri 11/10/17	Wed 11/15/17	11
Auto Scheduled	Creating quality plan	3 days	Thu 11/16/17	Mon 11/20/17	12
Auto Scheduled	Creating risk plan	2 days	Tue 11/21/17	Wed 11/22/17	13
Auto Scheduled	Creating acceptance plan	3 days	Thu 11/23/17	Mon 11/27/17	14
Auto Scheduled	Creating communication plan	4 days	Tue 11/28/17	Fri 12/1/17	15
Auto Scheduled	Creating procurement plan	3 days	Mon 12/4/17	Wed 12/6/17	16
Auto Scheduled	Completion of planning phase	0 days	Wed 12/6/17	Wed 12/6/17	17
Auto Scheduled	Execution phase	31 days	Thu 12/7/17	Thu 1/18/18
Auto Scheduled	Proper investigation	6 days	Thu 12/7/17	Thu 12/14/17	18
Auto Scheduled	Gap analysis	7 days	Fri 12/15/17	Mon 12/25/17	20
Auto Scheduled	Feasibility study	5 days	Tue 12/26/17	Mon 1/1/18	21
Auto Scheduled	Development of proper system	7 days	Tue 1/2/18	Wed 1/10/18	22
Auto Scheduled	Proper business analysis	6 days	Thu 1/11/18	Thu 1/18/18	23
Auto Scheduled	Completion of execution phase	0 days	Thu 1/18/18	Thu 1/18/18	24
Auto Scheduled	Closure phase	4 days	Fri 1/19/18	Wed 1/24/18
Auto Scheduled	Go live support	1 day	Fri 1/19/18	Fri 1/19/18	25
Auto Scheduled	Project review	2 days	Mon 1/22/18	Tue 1/23/18	27
Auto Scheduled	Completion of closure phase	1 day	Wed 1/24/18	Wed 1/24/18	28

Resource Name	Type	Material Label	Initials	Group	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work				100%	$35.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project planner	Work		P		100%	$30.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business analyst	Work		B		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard
Technical analyst	Work		T		100%	$25.00/hr	$0.00/hr	$0.00	Prorated	Standard
Web developer	Work		W		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard

 The critical activities of the project can be managed by implementing strategies that include:

Analyzing requirement properly: The requirements that are needed for executing the project is very much needed therefore the requirements must be analyzed properly so that the project managers does not face any problem in project execution (Pemsel & Wiewiora, 2013).

 Proper technical support: Appropriate technical support must be provided so that the critical activities do not face any problem during execution.

Risk analysis: The risk related with the activities must be analyzed properly so that the project managers can easily execute the activity for completing the project successfully.

Strengths: 1.      Strong brand reputation of the organization 2.      International scale of the organization	Weaknesses: 1.      Lack of project causes drop down by teachers 2.      Improper engagement management
Opportunities: 1.      Proper job opportunities 2.      Leading crowd sourcing platform for students	Threat: 1.      Drop down by teachers 2.      Improper flow of assignments

The gap analysis is utilized for determining the performance of the organization in order to ensure that the entire organization is working properly or not. The following steps are generally taken:

• The gap that exists between the expected as well as current situation reflects that the involvement of the user has increased (Pemsel and Wiewiora, 2013).
• Proper peer-reviewed article is generally researched which helps in providing detailed information about the various tools and techniques which are quite helpful in improving the user activities
• After this step, proper action needs to be taken by the entire project team is completion of entire plan including both current as well as future expectation of the company.

The entire process modeling generally depends on four different phases that include planning, initiation, execution as well as finalization

Initiation: In the first phase, the overall description of the project is provided. The main purpose of the team members is to elaborate the entire project process

Planning: In this phase, the project team members mainly involves in analyzing the entire project deeply (Hornstein, 2015).

Execution: It is considered as one of the longest project life cycle. The main role of team members include controlling as well as managing the project

Finalization: It is considered as the completion phase of the project. After the project completion, review from each member is taken for measuring the project impact.

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