The paper mainly reflects on the development of both I-Crop website as well as app for the organization Globlex. The main aim of the project is to provide proper platform to both the sellers and buyers for bidding and transaction. It is found that in this paper, proper description about the project as well as its objectives are elaborated. The paper also focusses on the communication plan, learning cycles, team charter as well as meeting agenda which are generally required for the successful execution of new online cash platform. Moreover, the paper also reflects on the learnings that is gained from the project.
ProjectName / Team:
Team Name:
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S. No |
Team Member |
Contact Number |
|
Role |
|
1 |
x |
Project manager |
||
|
2 |
y |
System developer |
||
|
3 |
z |
Team leader |
The paper mainly focuses on the organization “Globlex” that is one of the long-standing clients of Virtucon. It is found that the organization “Globlex” has created a contract with Virtucon for developing a new online cash platform named “i-Crop”. It is found that Virtucon will generally create both I-Crop website as well as app that will be helpful delivering proper solution in a quite inexpensive way. It is found that with the help of the new system, the organization will be able to add value service for the clients of Globlex who will generally engage in growing as well as purchasing grain. Both the website as well as app of i-crop will be needed so that the users can be able to use it that further assists in enabling proper as well as easy access to both domestic as well as export opportunities. The new system will help both the buyers as well as growers to interact on an online platform and can be able to sell the crops as per the bids.
The objectives of the project are listed below:
|
x |
y |
z |
|
|
Role(s) |
Project manager |
Team leader |
System developer |
|
Responsibilities |
The project manager is mainly responsible of managing the required deliverables for the i-Crop project. |
Helps in providing team leadership as well as coaching. |
They discuss the requirements of the clients. |
|
They generally help in preparing as well as managing each stages of the i-Crop project so that the project can be executed within the approved time. |
Coordinates with both external and internal customers whenever necessary. |
. They generally utilize number of development tools for writing and testing |
|
|
They play a key role in managing the challenges as well as risks of the projects. |
They are responsible of coordinating logistics. |
They help in writing documentation as well as operating manuals. |
|
|
They help in monitoring overall utilization of resources as well as progress of the project. |
They are responsible of communicating team status as well as task accomplishment as well as direction. |
They engage in testing as well as modifying systems. |
|
|
They engage in undertaking project evaluation review for assessing how properly the entire project is managed. |
They are mainly responsible facilitating problem solving as well as collaboration |
They diagnose as well as fixes various types of bugs. |
|
|
They assist in maintaining awareness about the various interdependencies of project activities. |
They generally help in maintaining healthy group dynamics. |
They help in providing support as well as training. |
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Skills/ Knowledge |
Helps in establishing proper working relationship with the senior management of the organization. |
They are skilled in communication for building strong relationship. |
They have proper skills of computer programming. |
|
They generally have the skill of directing, managing as well as motivating the team members of the project |
They have high approachability for accomplishing the project related work. |
They mainly engage in logical as well as structured thinking. |
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|
They are able to understand the business case as well as the risk management plan. |
They generally reflect their consistency within the organization |
They generally create core programming languages. |
|
|
Assists in building as well as sustaining proper communication with the project team members. |
They are quite confident about the team |
They have proper knowledge about the techniques of system development. |
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|
They can be able to tailor expert knowledge for meeting the specific circumstances of the project. |
They generally assist in providing respect to other team members. |
They are responsible of developing the system.. |
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Team Rules |
The team rules are listed below: · The project team members must have multitasking skills so that they can be able to complete the project work properly. · They have the proper ability of time management so that all the tasks can be completed within the estimated time. · They must have proper ability of problem solving so that the challenges related with the project can be easily resolved. |
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Expectations (previous experience) |
The expectations from the project are listed below: · The entire project will be completed within the estimated time · The budget that is approved will be enough for the project completion · The project will be helpful in accomplishing the objectives and goals of the project |
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Values |
The values of the project are as follows: proper effective communication within the project Completion of project for accomplishing project objectives Effectively managing the project related issues |
|
Code of Ethics |
The code of ethics are as follows: · Originality of work must be maintained · Proper use of professional code of conduct · Violent activities are not entertained within the project |
|
Name |
Signature |
Date |
|
1. x |
|
26-08-2018 |
|
2. y |
|
26-08-2018 |
|
3. z |
|
26-08-2018 |
MeetingMinutes and Outcome:
|
Role |
Date/Time& Attendees |
|
|
Project manager |
The project manager arranges the meeting in order too discuss the project scope and objectives. |
X y z |
|
Scribe |
· 1 The project team members understands the scope and project objectives · 3 They will mainly create schedule and plan of the project as per the project objectives |
|
|
Outcome of the meeting: 1 The project manager can be able to get idea about the entire project 2 They will generally work as per the objectives for accomplishing the project goals. |
|
Role |
The system developer is mainly responsible of developing the I-crop system |
Date/Time& Attendees |
|
Organiser X System developer |
The system developer mainly arranges the meeting for reflecting on the technical challenges of the project. |
X y z |
|
Scribe |
· 1 The ideas about the technical issues are provided · 2 The team members mainly set goals of mitigating the challenges · 3 Proper analysis is made on the probability of the challenges |
|
|
Outcome of the meeting: 1 The meeting will be helpful in reflecting on the technical challenges of project 2 The project team members work hard for resolving the challenges that are associated with project. |
|
Role |
The team leader is mainly responsible of leading as well as supervising the entire team for accomplishing project objectives. |
Date/Time& Attendees |
|
Organiser X (Team Leader) |
The team leader arranges the meeting for reflecting about the project status. |
X y z |
|
Scribe |
· 1 The documents that are created are mainly forwarded to the team members · 2 The project team members works hard for finishing the project on time · 3 The status of the project is properly reviwed |
|
|
Outcome of the meeting: 1 The project team members get an idea about status of the project 2 They will generally take an initiative of working hard for finishing the project on time. |
|
What we know |
What we think we know |
What we don’t know |
|
The project is generally developed for Globlex |
The project will get executed within the assumed time. |
Project delay or slippage related issues can cause obstruction in project progress. |
|
Globlex is giving the funds for developing the I-crop system |
The given fund is appropriate for completing the project |
Budget shortage can occur if the resources are not managed properly |
|
The system will helps in providing online platform for purchasing grains and can also make online transactions. |
The online transaction makes the entire process easier. |
Security related issues can occur which further can create number of issues |
Communication Plan:
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Project Objectives |
1. Completing project within the estimated schedule 2 Completion of project within the budget that is approved 3 Proper management of project resources 4 Sharing objectives and goals of the project |
|
Targeted Audience |
1 Team members 2 Team leaders 3 project sponsors 4 system analysts |
|
Stakeholder name |
Information to be shared |
Frequency |
Location |
Purpose |
Mechanism |
|
Who |
What |
When |
Where |
Why |
How |
|
1 Project manager |
• About the objectives of the project |
Before project initiation |
Conference hall |
The project objectives are shared so the team members are ware of it and can work as per it. |
Face to face. |
|
2 Team leaders |
• About the project progress |
During the project progress |
Conference hall |
• Information about objectives is communication for successful project completion |
Face to face |
|
3 System developer |
• About the technical issues |
During the execution phase |
Conference hall |
· Information about technical issues is shared so that project manager can take proper step |
Face to face |
|
4 Sponsor |
• Provides information about the approved budget |
Before project initiation |
Room 5/B |
• Information is shared so that the entire project gets completed within the budget that is approved. |
Face to face |
Reflection
After working with the project of i-Crop I have gained skills of leadership that not only inspires me to work hard for the project but also helps in motivating the team members so that they can be able to achieve the goals of the project. It is found that project leadership generally assists in playing a vital role in achieving the project objectives. I have analyzed that as a leader one must have proper qualities of leadership so that they can be able to motivate the team members and can be able to provide suggestion so that the entire work of the project can be completed successfully. However, after engaging with this project, I have realized that the leadership style can change and it generally varies with situation as well as with the project one is engaged with.
As a project manager within the IT profession, it is quite necessary for the team members of the project to have proper skills and knowledge about the various methodologies as well as procedures that are mainly used for managing the work of the project. It is found that as per the project skills and knowledge in both programming as well as technological risks one generally required for the development of new system. Moreover, it is necessary to have proper skills and knowledge for the project manager so that they can be able accomplish project goal.
References
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Bucero, A., & Englund, R. L. (2015, October). Project sponsorship: Achieving management commitment for project success. Project Management Institute.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Kucharska, W., & Kowalczyk, R. (2016). Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project risk management methodology for small firms. International journal of project management, 32(2), 327-340.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Snyder, C. S. (2014). A guide to the project management body of knowledge: PMBOK (®) guide. Project Management Institute: Newtown Square, PA, USA.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.
Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.
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