Development Of An Online Booking Management System For Agriculture And Lifestyle Shows

Project Description

Name of the project team members Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Group	Designation	Contact details (Email)
David Smith Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Management	Project manager	[email protected]
Carlos Padros	Human Resource	HR manager	[email protected]
Jullian palacios	Finance	Finance manager	[email protected]
James Anderson	IT	System developer	[email protected]
Steve Anderson	IT	System Analyst	[email protected]
Marco Lee	IT	System tester	[email protected]

This particular project defines the details of a project named as Riverina Agriculture and Lifestyle Show (RALS), organized by the Virtucon and Globex Company. Both the companies have put equal efforts to improve the traditional ticket booking system into advanced and online ticket booking system. It has been found that, The Information Technology based well known company named as Virtucon serves a consumer focused service to the consumers. The time for service efficiency also increases with the increasing rate of technology adoption. RALS community has developed the existing business process for ticket booking and show organization as well.  The RALS committee has decided to expand their existing business approaches from the manual ticket booking up to the advanced online ticket booking. From the current locality respectively up to 500km and 700 km ways two different shows have been arranged by the management authority of the Globex Company. In order to meet the requirement of the consumers the company is also willing to improve the system to an error free one.

In order to share the skills and knowledge regarding different agricultural ideas the RALS committee has decided to arrange the ALS program for their consumers over the past 17 years. However, from last 2 to 3 year due to lack of technical usage the company is facing major level of challenges both form the business and consumers perspectives. In order to mitigate these issues the company has evolved an advanced online ticket booking system instead of the manual ticket booking. It has been expected that the issues associated the manual ticket booking would minimized with the implementation of online approaches. The operational facilities that the company is expected to achieve after the implementation of online ticket include the following:

• The users need not to visit the community for booking the tickets for the RALS show
• They are not required to wait in the large queue
• They can use online payment for the consumers as well
• Additionally advanced security approach is also available with the online ticket booking system
• Based on the membership of the consumer’s different offers are also available for the consumers

Apart from this, additional functionalities and business operations are also associated to it. The exhibitors of the RALS community are allowed to make calls as per their expectation and requirements. In order to get to know more about the show passes, the site of the exhibitors are also allowed to visit by the consumers. With a timely manner the consumers could ask for different passes and even boo advanced passes for the ALS shows. The show is also categorized in different parts such as machineries, products and rural supplier’s details as well. It means that the clients could access for the desired show and passes availability from the developed online system. It is assumed that, if the project team members serve their roles and responsibilities accurately then, the business and operational requirements would meet the requirements of the consumers.

Exhibitor Booking and Payment

Technical knowledge: RALS community initially uses manual ticket booking system for their consumers however, while using this particular online system, the community was facing many challenges those are not at all helpful from the business perspectives. In order to convert the traditional ticket booking system to advanced online ticket booking system the project team members are needed to have proper experience about the technical development. With the help of the online system the issues associated to manual ticketing will be reduced and even the system complexity will also minimized. The other set of ideas that the project team members must have include the hardware, software license and internet security as well. Security is the most important thing that the project manager and the project team members must consider. With the help of accurate security approaches none of the external and unauthenticated users would be able to access information from the data storage.

Communication skills: Communication is another most important thing that project manager and the project team members definitely should consider. Four different types of communication approaches are there such as upward, downward, horizontal and pen communication. All of these communication approaches are very much helpful and based on the type of the business and services the project manager should develop the communication plan. It is expected that wt the help of the open communication the project manager and the project team members would be able to share their point of thoughts with the others. Even, the project team members could also develop creative ideas with positive energy. Open communication is also able to serve creative platform to the consumers.

Leadership skills: Leadership is another skill that helps the business organizations to gain enough level of efficient competitive advantages from the competitive market. With proper leadership and motivational approaches the project manager would be able to gain the project objective and project goal successfully. Besides proper management skills, a motivational skill is another important thing that each project manager must possess. It would help the project team members to get engaged to their job roles professionally. In addition to this, with the help of this approach the project manager can also lead its team members towards the positive business direction.

Name of the project team members	Group	Designation	Responsibility	Roles
David Smith	Management	Project manager	The project manager is responsible to make all the necessary things for the project. In order to accomplish the project successfully, from the project initiation phase up to the project closure phase all the phases must  be monitored and controlled by the project manager. It would help both the project manager and the project team members to meet their job roles and responsibilities accurately.	Project control and monitoring
Carlos Padros	Human Resource	HR manager	The Human resource manager is responsible to make all the necessary selection and recruitment programs for the project team development. The project team members must be selected based upon their skills, knowledge and previous experiences as well. With proper responsibilities and knowledge,  the project manager would be able to meet the requirements of the members.	To manage the man power associated to the project
Jullian palacios	Finance	Finance manager	Besides the basic project requirements the other responsibility of the project finance manager is to make a feasibility study at the very initial phase. If the result of the feasibility study comes positive then the project manager should proceed with the requirements on the other hand, if it is found that the project is not feasible then necessary changes are also required to be incurred to the project document. It will help the finance manager and the project manager to meet the preliminarily desired goal and project objectives as well. It is expected that,  if the finance manager make sure that the requirements are clear and concise then it would positively not exceed the estimated  project budget.	Project auditing
James Anderson	IT	System developer	The system developer belongs to the IT team and the developer is responsible to develop the outline of the online ticket booking system those are expected could reduce the issues of manual ticket booking system.  The aim of the developers is to provide the other project team members and the RALS show organizers an online ticket booking system with high level system efficiency and reduced operational time. If the project developed successfully then, the operation time would be reduced surely.  Even the consumers would not have to wait in the long queue for booking the tickets.  In addition to this, after the accomplished project execution, the consumers do not have to think about their booking time also. Regardless of the time and location of the consumers they would be able to book for their desired books.	To develop the online ticket booking system
Steve Anderson	IT	System Analyst	The system analysts work as a members of the It team. The system analyst is responsible to analyze the system and its efficiency as well.  During analysis if it is found that the system fails to meet the requirements of the consumers, the to meet the necessary changes, the system analyze is responsible.	The system analyst analyzes the function and operation of the system.
Marco Lee	IT	System tester	The system tester is responsible to test the effectiveness and system efficiency. It can be said that with the help of the system testing the operational and functional capabilities of the online ticket booking system could be analyzed. If it is found that the system does not possess proper operations then, additional changes should be incorporated to the system for meeting the requirements of the consumers.	The system tester tests the effectiveness of the system

Meeting to be help between	Time of meeting	Reason	Location for meeting	Medium of communication	Storage of the document of meeting
The project manager and the project team members	10:00 AM (for 3 hours)	To share the project goal and project objectives	Video conferencing and meeting room	Face to face meeting  and PPT	The data are stored in the encrypted data storage. It has been found that with the secured system none of the external and unauthenticated users would be able to access data from the server.
Project manager and the finance manager	11:00 AM (4 Hours)	To share the overall project budget and estimation	Meeting hall	Only face to face meeting	The data are stored in the encrypted data storage.
Project sponsors and the project manager	11:00 am (2 Hours)	To understand the required project resources. In order to adopt each requirement the project sponsor s would b required to much than the expectation.	Conferences and meeting	PPT and face to face meeting	The data are stored in the encrypted data storage.
Project manager, project analyst, project developer and project tester	12:00 AM	In this meeting, the project manager, project developer, analyst and the project tester are required to share their creative ideas with each other to make sure that the project is meeting the requirements and goals as well.	Conferences and meeting	Email, PPT and conference	The data are stored in the encrypted data storage.

During the analysis of the project objectives, the details the RALS community and ALS project have become clear and the identified team goals are as follows:

• To define the project goal including the difference between traditional manual ticket booking and advanced ticket booking
• To define the issues associated to the traditional ticket booking system
• To implement an automated and secured service for the consumers
• To deliver reliable, flexible, affordable, quality and on time service to the consumers

For successful accomplishment of the project the tea values those have been highlighted are as follows:

• The multitasking ability of the project manager and the project team members  
• Time management capacity of the service providers  
• Proper cost management ability of the finance and project manager
• Before and even after the implementation of the project, the project manager should try to engage the project team members on a line
• The project manager should arrange accurate issues solving factors

Detailed Reporting

Not only the project ideas but also certain code of ethics are also needed to be considered by the project team members, The code of ethics considered for this particular project include the following:

• Professionalism
• Project competency
• Honesty
• Quality life enhancement
• Development of each professional
• Dominance for the interest of the public

In order to meet the requirements of the consumers certain steps are needed to be followed accurately by the project manager and project team members as well and the project rules and expectations for the project include many components. The project manager should consider continuous project development phases with a sense of urgency requirements. The project manager should develop a communicative and visualize project deliverables following step by step completion phases. In addition to this the project manager should develop proper risk management plan and open communication plan as well so that the project team members could share their point of views with the project managers and other executives.

Name of the project team members	Project group	Signature with project date
David Smith	Project manager	David Smith (26/12/2017)
Carlos Padros	HR manager	Carlos Padros (26/12/2017)
Jullian palacios	Finance manager	Jullian palacios (27/12/2017)
James Anderson	System developer	James Anderson  (28/12/2017)
Steve Anderson	System Analyst	Steve Anderson (28/12/2017)
Marco Lee	System tester	Marco Lee (29/12/2017)

In order to develop any project successfully certain steps are required to be followed by the project manager and project team members accurately. If any of a single phase is found to be missed then at the execution phase it would definitely face major issues. In case of RALS community organized ALS project, the different steps those have been considered including project initiation, project planning, project execution, monitoring and control and project implementation and closure. For successful accomplishment of the RALS project, the manual ticket booking system is required to be converted into advances online ticket booking system. It is expected that the system efficiency, timeliness and other security issues would be minimized completely and the clients would be able to buy online tickets regardless f their location and booing time as well.

Project team members	Central role	Responsibilities
Marketing manager	Scribe	The marketing manager is responsible to manage the day to day activities those are required to develop the project.
Finance manager	Organizer	Responsible to develop a project budget for meeting the operational and functional requirements
System developer	Organizer	To improve  the existing operation an functional activities
Project manger	Organizer	To control and monitor the project

Stakeholder name	Information to be shared	Frequency exchange	Location of information exchange	Purpose of  the communication	Communication mechanism Hardcopy, pdf, ppt, word, email, etc
Who	What	When	Where	Why	How
Project manager	Regarding the project details, project objectives ad project aim.	Monthly	Conference room and face to face meeting	To share the project requirements and project goals.	PPT, words and email
HR manager	The HR manager is responsible to develop the skills and experiences of the consumers	Monthly	Conference room and face to face meeting	To share the project ideas and objectives accurately.	PPT,  words and email
Finance manager	To develop the project budget	weekly	Conference room and face to face meeting	To share about  the project budget and other financial requirements	PPT,  words and email
System developer	To develop a project that might resolve the issues of traditional ticket booking system	Monthly	Conference room and face to face meeting	Additional needs that might resolve the issues of traditional ticket booking system	PPT,  words and email
System Analyst	The system analyst is responsible to check that whether the system is working efficiently or not	Weekly	Conference room and face to face meeting	To share about  the additional system requirements	PPT, words and email
System tester	System requirements	Monthly	Conference room and face to face meeting	If after testing it is defined that  the system  is not meeting the project requirements then,  after testing all the defined specifications	PPT, words and email

After considering the project details it has been found that the basic leadership skills those are needed to be adopted by the project manager include the follows:

• Self motivation
• Confidence
• Professionalism and honesty
• Engaging employees  to their job roles

Besides these, many other disciplinary approaches are also needed to be adopted by the project manager and project team members to implement the project goal accurately within time. The project head must execute the project within estimated budget and time as well.

In addition to this, I have also experienced that professionalism and honesty are also needed to meet the project accomplishment. Additionally top managerial ICT technical goals will provide business strategic support and increased clarity and automated control and monitoring ability to the consumer.

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