Development Of Information System For Alvarado Street Bakery

Capabilities of the System

The paper mainly focuses on the organization named “Alvarado Street Bakery” that is one of the worker owned bakery which generally helps in producing certified organic whole grain breads as well as bagels. The organization used manual system in order to manage all the functions as well as operations of the organization. Due to the utilization of manual system, the organization faces lot of difficulties and issues due to inconsistent data entry, duplication of data entry as well as large ongoing costs. In addition to this, the organization is not able to share proper information as well as services to the customers in a shorter period of time. In order to resolve the issue, the organization wants to develop an information system so that they can be able to manage the operations as well as functions of the organization properly. It is found that with the development of information system, the organization will be able to reach the customers quite easily.

The capabilities of the system are as follows:

• Generation of database management system for storing data and information of the organization
• Registration by new users by providing user ID and password
• Collection of food items that will be served by the Alvarado Street Bakery
• Providing simple and easy access to the customers

The expected benefits that can be achieved due to the development of the information system are as follows:

• Maintaining the competition levels with other organization of its type
• Enhancing online experience of the customers
• Reaching the customers widely
• Serving the customers of the organization 24×7
• Storing data as well as information about the sales
• Maximizing the chances of attracting more number of customers
• Reaching to maximum number of customers
• Decreasing the work requirement in context to management system.

 The estimated time for the completion of entire information system is provided in the table below:

WBS Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Task Name	Duration	Start	Finish
0	Development of information system	179 days	Tue 19-06-18	Wed 27-02-19
1	Project initiation phase	43 days	Tue 19-06-18	Thu 16-08-18
1.1	Analyzing requirements of project	8 days	Tue 07-08-18	Thu 16-08-18
1.2	Project plan development	4 days	Tue 19-06-18	Fri 22-06-18
1.3	Feasibility testing	5 days	Mon 25-06-18	Fri 29-06-18
1.4	Milestone 1: Completion of initiation phase	0 days	Fri 29-06-18	Fri 29-06-18
2	Project planning phase	37 days	Mon 02-07-18	Tue 21-08-18
2.1	Scheduling activities of project	4 days	Mon 02-07-18	Thu 05-07-18
2.2	Estimation of resource	6 days	Fri 06-07-18	Fri 13-07-18
2.3	Allocation of resources	9 days	Mon 16-07-18	Thu 26-07-18
2.4	Communication plan development	9 days	Fri 27-07-18	Wed 08-08-18
2.5	Project team allocation	9 days	Thu 09-08-18	Tue 21-08-18
2.6	Milestone 2: Completion of planning phase	0 days	Tue 21-08-18	Tue 21-08-18
3	Project designing phase	40 days	Wed 22-08-18	Wed 17-10-18
3.1	Blueprint development	7 days	Wed 22-08-18	Thu 30-08-18
3.2	Assigning IT needs	6 days	Fri 31-08-18	Fri 07-09-18
3.3	Assigning necessary software	7 days	Mon 10-09-18	Tue 18-09-18
3.4	Website development requirement	20 days	Wed 19-09-18	Wed 17-10-18
3.5	Milestone 3: Completion of designing phase	0 days	Wed 17-10-18	Wed 17-10-18
4	Development phase	63 days	Thu 18-10-18	Wed 16-01-19
4.1	Interface design	7 days	Thu 18-10-18	Fri 26-10-18
4.2	prototype design	8 days	Mon 29-10-18	Wed 07-11-18
4.3	Database design	20 days	Thu 08-11-18	Wed 05-12-18
4.4	Development of admin dashboard	10 days	Thu 06-12-18	Wed 19-12-18
4.5	Interconnection between developed overall information system	10 days	Thu 20-12-18	Fri 04-01-19
4.6	Implementation of final website	8 days	Mon 07-01-19	Wed 16-01-19
4.7	Milestone 4: Completion of execution phase	0 days	Wed 16-01-19	Wed 16-01-19
5	Testing Phase	19 days	Thu 17-01-19	Tue 12-02-19
5.1	Testing of the Hardware	7 days	Thu 17-01-19	Fri 25-01-19
5.2	Testing of the software	7 days	Mon 28-01-19	Tue 05-02-19
5.3	Data Warehouse Testing	5 days	Wed 06-02-19	Tue 12-02-19
5.4	Milestone 5: Completion of testing phase	0 days	Tue 12-02-19	Tue 12-02-19
6	Closing Phase	11 days	Wed 13-02-19	Wed 27-02-19
6.1	Post project review	2 days	Wed 13-02-19	Thu 14-02-19
6.2	Stakeholder sign off	4 days	Fri 15-02-19	Wed 20-02-19
6.3	Maintenance of the Data Warehouse	5 days	Thu 21-02-19	Wed 27-02-19
6.4	Milestone 6: Completion of closure phase’	0 days	Wed 27-02-19	Wed 27-02-19

The cost that is required for developing the information system is mainly provided in the table below:

WBS	Task Name	Duration	Resource Names	Cost
0	Development of information system	179 days		AUD49,032.00
1	Project initiation phase	43 days		AUD3,760.00
1.1	Analyzing requirements of project	8 days	Project Manager	AUD1,600.00
1.2	Project plan development	4 days	Project Manager	AUD800.00
1.3	Feasibility testing	5 days	Tester, Designer	AUD1,360.00
1.4	Milestone 1: Completion of initiation phase	0 days		AUD0.00
2	Project planning phase	37 days		AUD7,480.00
2.1	Scheduling activities of project	4 days	Contractor	AUD640.00
2.2	Estimation of resource	6 days	Financial Manager	AUD720.00
2.3	Allocation of resources	9 days	Team Leaders, Supervisor	AUD2,160.00
2.4	Communication plan development	9 days	Project Manager, Team Leaders	AUD2,880.00
2.5	Project team allocation	9 days	Team Leaders	AUD1,080.00
2.6	Milestone 2: Completion of planning phase	0 days		AUD0.00
3	Project designing phase	40 days		AUD4,912.00
3.1	Blueprint development	7 days	Designer	AUD952.00
3.2	Assigning IT needs	6 days	Team Leaders	AUD720.00
3.3	Assigning necessary software	7 days	Financial Manager	AUD840.00
3.4	Website development requirement	20 days	Financial Manager	AUD2,400.00
3.5	Milestone 3: Completion of designing phase	0 days		AUD0.00
4	Development phase	63 days		AUD21,920.00
4.1	Interface design	7 days	Hardware [1]	AUD4,000.00
4.2	prototype design	8 days	Software [1]	AUD5,000.00
4.3	Database design	20 days	Financial Manager, Contractor	AUD5,600.00
4.4	Development of admin dashboard	10 days	Network cost[1]	AUD3,000.00
4.5	Interconnection between developed overall information system	10 days	Business Consultant, Tester	AUD2,720.00
4.6	Implementation of final website	8 days	Project Manager	AUD1,600.00
4.7	Milestone 4: Completion of execution phase	0 days		AUD0.00
5	Testing Phase	19 days		AUD8,216.00
5.1	Testing of the Hardware	7 days	Designer, Additional cost [1]	AUD4,952.00
5.2	Testing of the software	7 days	Tester, Designer	AUD1,904.00
5.3	Data Warehouse Testing	5 days	Tester, Designer	AUD1,360.00
5.4	Milestone 5: Completion of testing phase	0 days		AUD0.00
6	Closing Phase	11 days		AUD2,744.00
6.1	Post project review	2 days	Project Sponsor, Project Manager	AUD400.00
6.2	Stakeholder sign off	4 days	Business Consultant, Project Manager	AUD1,344.00
6.3	Maintenance of the Data Warehouse	5 days	Project Manager	AUD1,000.00
6.4	Milestone 6: Completion of closure phase’	0 days		AUD0.00

The estimated annual operating cost for the project is provided in the table below:

Recurring expenses	Amount
Server Hosting	$7,000
Internet Connectivity	$3,000
Training	$2,000
Renewal (Equipment)	$3,000
Total Costs	$15,000

 The anticipated benefits from the deployment of information system is provided below. This generally comprises of both tangible as well as intangible benefits.

• Enhanced orders due to simple nature of payment and purchase
• Maximizes the chances for attraction of new students
• Minimization of work requirements in context to management system
• Minimization of possibilities of inconsistencies and glitches

Tangible benefits: The tangible benefits of the project are as follows:

• Enhanced recognition with the help of advertisement
• Reducing technological related expenses
• Reducing employment for the staffs

 Intangible benefits: The intangible benefits of the project are as follows:

• Enhancing the level of satisfaction among the staffs and customers
• Improving the level of competition
• Maximizing glitches and inconsistencies

The estimated annual benefits that is gained is provided below:

Benefit	Amount
Enhancing enrolments and registrations	$4,000
Enhanced social media recognition	$6,000
Reduction of technological expenses	$5,000
Reduced employment hours for office staff	$5,00
Total amount	$20,000

The organizational risks as well as feasibility is elaborated below:

Inability as well as unfamiliarity to adapt: It is found that despite of the intention of the new information system, lack of preparation of organizational staffs can cause unfamiliarity which further indicates that they do not have proper knowledge about the new system. Thus, the older employees who have limited knowledge about the technologies can face lot of difficulties to use the system.

Fear of Automation: The new information system helps the organization in achieving certain objectives and the facilities of the new information system helps in managing the operations of the organizations properly and as a result the staffs of the organization views this facility as a negative way.

  Problems related with reliability and integrity: In spite of the capabilities of the information system that is developed, it is found that there are number of technological problems that are generally related with the system. In order to resolve the technological risks, it is quite important to implement steps that are related below:

• Proper training facility must be provided to the employees of the organization
• New tasks must be assigned to the staffs so that they can substitute workload with the new system

It is found that all the staffs and employees of the organization will generally undertake proper training for 2 days in case the new system that is developed is found to be very much complex to comprehend. In addition to this, both instruction as video resources made to be available in case of revising or future training for the information system. Overall, this assistance would generally ensure that who are mainly responsible for the management of the new information system must understand the requirement for handling the system in case of any type of malfunctions.

Expected Benefits

It is found that online platform assists the organization “Alvarado Street Bakery” to get online orders which can also pose risks. It is found that before using the system it is necessary to test the system so that it can be ensured that the platform is entirely functional. In addition to this, the customer support service would helpful in resolving the issues that the customers will face in buying and making payment. This further assists in providing a solution for users as per the requirements of the customers.

It is the task of the employees or staffs of the organization to fully understand the responsibilities as well as requirements that are related with the subsystem of the organization. If they are not able to understand the requirement of the project properly then number of issues and challenges can occur.

It is found that due to improper scheduling, the tasks that are needed to be executed in order to develop the information system get postponed and as a result they can face lot of challenges and issues. It is found that in order to resolve the issue, it is very much necessary to properly schedule the activities of the project so that they can completed within the time that is approved by the higher management of the organization. 

Information capture

Information capture	Electronic tools	User accessibility
Schedule of the project	MS-Project	Project manager
Total annual cost for operating the project	MS-Project	Project manager
Total annual benefits	MS-Project	Project Manager
Status of the project	MS-Project	All user
Documentation for the users	MS-Word	All User
Design specification	Microsoft Visio	Project manager
Code Version control	Git

Work environment is one of the most vital part for the project team and the completion of the project. A list is provided below which is reflecting on the resources that are required for the project work environment:

Hardware and software

Item	Description	Resource
Server for hosting the system	Dell PowerEdge T440 Tower Server	Alvarado Street bakery (Expense)
Computers	Dell inspiron  3477 and Dell inspiron 5000	Alvarado Street bakery (Expense)
MS-Project	Microsoft Project 360	License-Owned by programmers
MS-Word	Microsoft Word 360	License-Owned by programmers
MS-Visio	Microsoft Visio 360	License-Owned by programmers
HTML, CSS, JavaScript	Adobe	License-Owned by programmers
PHP	PHP.net	License-Owned by programmers
MySQL	Xampp	License-Owned by programmers

Support Staff

Item	Description	Resource
Admin Staff	Staff of the organization	Alvarado Street bakery

The processes as well as procedures that are generally used in the project are listed below:

 Documentation: All the meetings, feedback as well as design specifications are mainly documented with the help of Microsoft word. This documentation is generally done in order to keep record about things that are needed to be performed for the organization.

Programming: Programming like HTML, CSS as well as java programming languages are generally utilized by the entire project team. The entire tasks of programming are mainly divided into number of individual tasks between single project manager as well as developers.

Testing: Testing the code will generally need final testing as well as error testing. For undertaking testing it is necessary to do tasks that include approval from the higher management. It is found that in case of failure, the improvements that are needed will generally be performed in the next tests.

After completion of the project the organization can track their all order via website. The customers can order food via Alvarado Street bakery website. Moreover, all staffs can access this website for managing their inventory and orders of the customer. The administrative staffs can control all other staff’s details and account details. This process will help the Alvarado Street bakery to reduce the ordering and delivery time and help them to receive more orders then previous. All their process and details will be stored in this system.

The system development process for the Alvarado Street bakery by the developer and programmers will be sent to the GIT which is verified by the GIT version control. This system helps to track all the changes in program files. Moreover, this system will help to track all type of errors and reduce as many as possible.

 The work breakdown structure for the project is provided below:

WBS	Task Name	Duration	Start	Finish	Predecessors
0	Development of information system	179 days	Tue 19-06-18	Wed 27-02-19
1	Project initiation phase	43 days	Tue 19-06-18	Thu 16-08-18
1.1	Analyzing requirements of project	8 days	Tue 07-08-18	Thu 16-08-18
1.2	Project plan development	4 days	Tue 19-06-18	Fri 22-06-18	2
1.3	Feasibility testing	5 days	Mon 25-06-18	Fri 29-06-18	3
1.4	Milestone 1: Completion of initiation phase	0 days	Fri 29-06-18	Fri 29-06-18	4
2	Project planning phase	37 days	Mon 02-07-18	Tue 21-08-18
2.1	Scheduling activities of project	4 days	Mon 02-07-18	Thu 05-07-18	4
2.2	Estimation of resource	6 days	Fri 06-07-18	Fri 13-07-18	7
2.3	Allocation of resources	9 days	Mon 16-07-18	Thu 26-07-18	8
2.4	Communication plan development	9 days	Fri 27-07-18	Wed 08-08-18	9
2.5	Project team allocation	9 days	Thu 09-08-18	Tue 21-08-18	10
2.6	Milestone 2: Completion of planning phase	0 days	Tue 21-08-18	Tue 21-08-18	11
3	Project designing phase	40 days	Wed 22-08-18	Wed 17-10-18
3.1	Blueprint development	7 days	Wed 22-08-18	Thu 30-08-18	11
3.2	Assigning IT needs	6 days	Fri 31-08-18	Fri 07-09-18	14
3.3	Assigning necessary software	7 days	Mon 10-09-18	Tue 18-09-18	15
3.4	Website development requirement	20 days	Wed 19-09-18	Wed 17-10-18	16
3.5	Milestone 3: Completion of designing phase	0 days	Wed 17-10-18	Wed 17-10-18	17
4	Development phase	63 days	Thu 18-10-18	Wed 16-01-19
4.1	Interface design	7 days	Thu 18-10-18	Fri 26-10-18	17
4.2	prototype design	8 days	Mon 29-10-18	Wed 07-11-18	20
4.3	Database design	20 days	Thu 08-11-18	Wed 05-12-18	21
4.4	Development of admin dashboard	10 days	Thu 06-12-18	Wed 19-12-18	22
4.5	Interconnection between developed overall information system	10 days	Thu 20-12-18	Fri 04-01-19	23
4.6	Implementation of final website	8 days	Mon 07-01-19	Wed 16-01-19	24
4.7	Milestone 4: Completion of execution phase	0 days	Wed 16-01-19	Wed 16-01-19	25
5	Testing Phase	19 days	Thu 17-01-19	Tue 12-02-19
5.1	Testing of the Hardware	7 days	Thu 17-01-19	Fri 25-01-19	25
5.2	Testing of the software	7 days	Mon 28-01-19	Tue 05-02-19	28
5.3	Data Warehouse Testing	5 days	Wed 06-02-19	Tue 12-02-19	29
5.4	Milestone 5:Completion of testing phase	0 days	Tue 12-02-19	Tue 12-02-19	30
6	Closing Phase	11 days	Wed 13-02-19	Wed 27-02-19
6.1	Post project review	2 days	Wed 13-02-19	Thu 14-02-19	30
6.2	Stakeholder sign off	4 days	Fri 15-02-19	Wed 20-02-19	33
6.3	Maintenance of the Data Warehouse	5 days	Thu 21-02-19	Wed 27-02-19	34
6.4	Milestone 6:Completion of closure phase’	0 days	Wed 27-02-19	Wed 27-02-19	35

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