The report is prepared for Brisbane Multi Faith Temple for the development of the information to manage the donation of the temple and other activity of the temple. A project schedule and a cost benefit analysis is performed for analyzing the benefits. The resources are allocated to the project for the estimation of the cost and the details of the investigation techniques followed for the analysis of the requirement are given in the report.
For the development of the information system an appropriate software development methodology should be selected depending upon the requirement of the project. The requirement for the development of the information system is broken down into sequential phases and effort is given on planning and budget for the preparation of the project schedule.
Agile model is selected for the development of the information system for Brisbane Multi Faith Temple. The selection of the model depends upon different factors such as the size of the team members, and the nature of the information system required to be developed (Abrahamsson et al. 2017). The agile model is best suited for this project because the team members can easily communicate using the agile methodology and helps in reducing the errors generated during the advancement of the development process.
The primary functional requirement for the development of the information system are listed as follows:
Business rules – The business rules are required for the identification of the requirement of the project and it should be aligned for the development of the information system.
Administrative functions – Different administrative functions are required for the management of the information residing in the database of the information system (Larson and Gray 2013).
Authentication – The accounts of the admin and the users should be protected with a strong password such that it cannot be misused by other personnel.
External interfaces – External interfaces are used for the recording the data inputted by the users and the design of the interface is kept simple such that it is usable by all levels of users.
Legal and regulatory requirements – the legal issues should be resolved before the deployment of the information system and the business rules must be implemented for the development of the information system.
The nonfunctional requirement identified for the development of the information system.
Performance – The response time of the information system should be minimum and the system should be available to the users all the time.
Scalability – The system should be able to respond to the changes in the needs of the organization (Fleming and Koppelman 2016). The cloud solution can be implemented for increasing the flexibility and reducing the operation cost of the information system.
Security – The database of the information system should be encrypted and secured from illegal access. The front end should be connected with the database and proper validation should be used for reducing the risk of wrong input of data.
Data integrity – The data residing in the database should be integrated and appropriate table should be created for the development of the database.
A cost benefit analysis is done for the deployment of the information system and estimation of the money value and the benefits that the organization can gain with the development of the information system. The positive and the negative aspects of the project should be analyzed and the benefits should be defined with respect to time and effort (Mishan 2015). The ratio of benefits and the operating cost should be identified for analysis of the cost benefit.
|
Tangible One-Time Costs |
|
|
Category |
In $ |
|
Total Development Cost |
225000.00 |
|
New Hardware Cost |
10000.00 |
|
New Software Cost |
8000.00 |
|
Cost of Training |
5000.00 |
|
Cost of preparation of site |
5000.00 |
|
Others |
3000.00 |
|
Total Substantial One-Time Costs |
256000.00 |
|
Category |
In $ |
|
Cost of maintenance of the software |
500.00 |
|
Data storage incremental cost |
300.00 |
|
Cost of communication |
250.00 |
|
Implementation of new hardware / Software |
2500.00 |
|
Supply Cost |
500.00 |
|
Others |
1000.00 |
|
Total Substantial Recurring Costs |
5050.00 |
|
Break Even Analysis |
|||||
|
Costs of Existing System |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Cost of implementation of additional hardware |
$ 10,000 |
$ 25,000 |
$ 30,000 |
$ 35,000 |
$ 30,000 |
|
Cost of Operation |
$ 10,000 |
$ 10,000 |
$ 12,000 |
$ 8,000 |
$ 10,000 |
|
Cost of maintenance |
$ 10,000 |
$ 15,000 |
$ 20,000 |
$ 30,000 |
$ 30,000 |
|
Total Cost of theSystem |
$ 30,000 |
$ 50,000 |
$ 62,000 |
$ 73,000 |
$ 70,000 |
|
Costs of Proposed System |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Cost of operation |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
|
Cost of maintenance |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
|
Total Cost of Proposed System |
$ 237,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
|
Payback Analysis (Willbrook School Information System) |
|||||
|
Benefits of option |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Savings from sfaffs |
$ 9,000 |
$ 9,000 |
$ 9,000 |
$ 9,000 |
$ 9,000 |
|
Buying practice improvement |
$ 20,000 |
$ 20,000 |
$ 15,000 |
$ 15,000 |
$ 10,000 |
|
Service improvement |
$ 10,000 |
$ 10,000 |
$ 10,000 |
$ 15,000 |
$ 20,000 |
|
Total Benefits |
$ 39,000 |
$ 39,000 |
$ 34,000 |
$ 39,000 |
$ 39,000 |
|
Costs of option |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Cost of operation |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
|
Cost of maintenance |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
|
Total Costs |
$ 237,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
|
Net benefits/costs |
$ (198,500) |
$ 36,500 |
$ 31,500 |
$ 36,500 |
$ 36,500 |
|
Cumulative benefits/costs |
$ (198,500) |
$ (162,000) |
$ (130,500) |
$ (94,000) |
$ (57,500) |
|
Cost Benefit Analysis using Present Value (Purchasing Operations Support) |
|||||
|
Benefits of option |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Savings from staffs |
$ 9,000 |
$ 9,000 |
$ 9,000 |
$ 9,000 |
$ 9,000 |
|
Buying practice improvement |
$ 20,000 |
$ 20,000 |
$ 15,000 |
$ 15,000 |
$ 10,000 |
|
Servic improvement |
$ 10,000 |
$ 10,000 |
$ 10,000 |
$ 15,000 |
$ 20,000 |
|
Total Benefits |
$ 39,000 |
$ 39,000 |
$ 34,000 |
$ 39,000 |
$ 39,000 |
|
Costs of option |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Cost of operation |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
$ 1,500 |
|
Cost of maintenance |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 1,000 |
|
Total Costs |
$ 237,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
$ 2,500 |
|
Net benefits/costs |
$ (198,500) |
$ 36,500 |
$ 31,500 |
$ 36,500 |
$ 36,500 |
|
Cumulative benefits/costs |
$ (198,500) |
$ (162,000) |
$ (130,500) |
$ (94,000) |
$ (57,500) |
|
Net benefits/cost (NPV @ 6%) |
($187,264.15) |
$33,106.58 |
$27,210.88 |
$30,028.64 |
$28,598.71 |
|
Cumulative NPV |
($187,264.15) |
($154,157.57) |
($126,946.69) |
($96,918.05) |
($68,319.35) |
|
Task Name |
Duration |
Start |
Finish |
|
Development of Information System for Brisbane Multi-Faith Temple |
27 days |
Mon 11-12-17 |
Tue 16-01-18 |
|
Project initiation phase |
8 days |
Mon 11-12-17 |
Wed 20-12-17 |
|
Analyzing requirement of the project |
4 days |
Mon 11-12-17 |
Thu 14-12-17 |
|
Project planning and development |
3 days |
Fri 15-12-17 |
Tue 19-12-17 |
|
Feasibility testing |
4 days |
Fri 15-12-17 |
Wed 20-12-17 |
|
Milestone 1: Project initiation phase completed |
0 days |
Tue 19-12-17 |
Tue 19-12-17 |
|
Project planning phase |
7 days |
Wed 20-12-17 |
Thu 28-12-17 |
|
Scheduling of the tasks |
4 days |
Wed 20-12-17 |
Mon 25-12-17 |
|
Resource estimation |
4 days |
Thu 21-12-17 |
Tue 26-12-17 |
|
Allocation of the resources |
5 days |
Thu 21-12-17 |
Wed 27-12-17 |
|
Communication plan development |
6 days |
Wed 20-12-17 |
Wed 27-12-17 |
|
Allocation of project to the project team |
3 days |
Tue 26-12-17 |
Thu 28-12-17 |
|
Milestone 2: Project planning phase completed |
0 days |
Mon 25-12-17 |
Mon 25-12-17 |
|
Project Execution Phase |
16 days |
Tue 26-12-17 |
Tue 16-01-18 |
|
Deployment of the devices |
7 days |
Wed 27-12-17 |
Thu 04-01-18 |
|
Development of project prototype |
7 days |
Thu 28-12-17 |
Fri 05-01-18 |
|
Accounting software testing |
4 days |
Thu 28-12-17 |
Tue 02-01-18 |
|
Development of accounting database |
6 days |
Thu 28-12-17 |
Thu 04-01-18 |
|
Connection of the database |
7 days |
Fri 29-12-17 |
Mon 08-01-18 |
|
Testing the response time |
6 days |
Tue 26-12-17 |
Tue 02-01-18 |
|
Testing the query |
6 days |
Fri 05-01-18 |
Fri 12-01-18 |
|
Transfer test of the data |
4 days |
Fri 05-01-18 |
Wed 10-01-18 |
|
Acceptance testing of the data |
7 days |
Mon 08-01-18 |
Tue 16-01-18 |
|
Software testing |
7 days |
Wed 03-01-18 |
Thu 11-01-18 |
|
Testing of data warehouse |
6 days |
Fri 05-01-18 |
Fri 12-01-18 |
|
Connection testing |
7 days |
Fri 05-01-18 |
Mon 15-01-18 |
|
Milestone 3: Execution phase completed |
0 days |
Mon 08-01-18 |
Mon 08-01-18 |
|
Project closure |
6 days |
Tue 02-01-18 |
Wed 10-01-18 |
|
Stakeholder sign off |
2 days |
Tue 09-01-18 |
Wed 10-01-18 |
|
Project review |
4 days |
Wed 03-01-18 |
Mon 08-01-18 |
|
Milestone 4: Project closure phase Completed |
0 days |
Tue 02-01-18 |
Tue 02-01-18 |
The project schedule or the gantt chart is used for monitoring the activity of the resources assigned to each of the activity and the time required for the completion of each of the task. The project schedule is used for delivering the project on time and for the development of the project schedule a work break down structure is needed to be created (Kerzner 2013). The work break down structure is created by breaking the project into manageable tasks and estimating the time within which the task needs to be completed.
The system goals and the requirement needs to be clearly understood for the development of the project schedule. The project schedule is developed aligning the business needs and it is required to be followed by the project manager for the completion of the project within the estimated time and cost (Burke 2013). The project schedule is divided into different phases and resources are added with their cost for estimation of the cost.
The stakeholders involved in the development of Information System for Brisbane Multi-Faith Temple are listed below:
The three most useful investigation techniques that can be applied for analyzing the requirement of the project are given below:
The usefulness of the three investigation techniques are described below:
Sampling of existing documentation, forms and databases- It is used for collection of data from the existing document of the organization and human sources are not involved for gathering the information. The sources includes suggestion box notes, complaints of the customers, emails, reports, etc.
Interviews – It may be of two types such as structured or unstructured interviews. It is performed by involving the human sources and the main purpose of the interview are the clarification of the requirement, involvement of the stakeholders in the development process (Verner et al. 2014). Different ideas and opinions are gathered by conducting interview and open ended questions or a set of pre-defined questions are used for analyzing the requirement of the project.
Prototyping – It is a sampling method where a preliminary design of the information system is created and presented to the stakeholder for approval. The prototype is applied in the early stages of development of the project and it is used for making the requirement clear and reducing the errors in the development stage of the project.
Conclusion
From the above report it can be concluded that with the development of the information system Brisbane Multi-Faith Temple can gain advantage and reduce the effort of the management team to record the details of the donations and the stocks levels. The approach used for the development of the system is given in the report along with the system requirements. A cost benefit analysis is done for analysis of the benefits of the project and automation of the current business process. A project schedule is created that is required to be followed throughout the development process.
Abrahamsson, P., Salo, O., Ronkainen, J. and Warsta, J., 2017. Agile software development methods: Review and analysis. arXiv preprint arXiv:1709.08439.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project. McGraw-Hill.
Leach, L.P., 2014. Critical chain project management. Artech House.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.
Mishan, E.J., 2015. Elements of Cost-Benefit Analysis (Routledge Revivals). Routledge.
Verner, J.M., Brereton, O.P., Kitchenham, B.A., Turner, M. and Niazi, M., 2014. Risks and risk mitigation in global software development: A tertiary study. Information and Software Technology, 56(1), pp.54-78.
Wall, R.C., 2015. Cost-Benefit Analysis.
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