Development Of Online Stud Farm Management System (OSFMS) – Project Details And Requirements

Measurable Organizational Value (MOV)

MOV can be described as the limit of the standard that should be fulfilled by the strategies proposed by the manager in manner to be approved by the executives of the project. It is a level of the project delivery that should must be accomplished by the project charter or planning strategies. Following are some of the vital aspects that should be accomplished by the documents and constraints of the project related to the development of the online stud farm management system:

Strategy: proper and effective strategy is necessary for the delivery of the project considering the modifications on the existing system of the Globex and allowing better and efficient delivery and output. The strategy should always consider the delivery of the activities and actions within the milestone.

Customer: the needs and requirements of the customers are increasing with higher rate and it is the desire of the customers to avail better and fast services from the organization side. The standard of the services those are currently being provided to the consumers should be enhanced and fast services should be introduced to the consumers.

Financial: the desired project should be a cost effective solution for the identified problems, as the transformation will be accomplished through the transformation of the existing paper work into an online system that can be helpful in allowing the automation and speeding the existing services.

Operational: the system should be capable of accomplishing the existing activities and more and allowing the employees and staffs for the accomplishment of the activities. The operational activities related to the organization must not be hampered although it should be enhanced through the execution of the project in successful and efficient manner.

Social: the project should be social friendly emphasizing on not affecting the overall functionalities and objectives of the project. The economy must be agreed on the establishment, which can be accomplished through adhering the sustainability management by the organization.

Following are the two vital objectives and aspects that must be fulfilled by the project considering the standard and quality of the project considering overall activities included in the project:

Quality is a crucial factor for the deployment of the successful project as the online management system should not only be capable of delivering the necessary activities or objectives rather it should be capable of delivering the activities in better and enhanced way. The proposed management system brings out the maximum high quality of the output considering the fulfillment of the needs and requirements of the consumers.

The clients of any organization will be happier and much satisfied, if the proposed solution would be capable of enhancing the limitations of the services delivery. The proposed system will not allow the enhancement in the existing system of the organization rather it will be empowering the functioning and operations of the organization. it will also allow the availability of the data and information 24*7 and eliminate the existing problems of redundancy, saving, and many more.

WBS	Task Name	Duration	Start	Finish
1	Communication with the stakeholders about MOV	21 days	Mon 5/14/18	Mon 6/11/18
1.1	Identification of the areas needing modifications	5 days	Mon 5/14/18	Fri 5/18/18
1.2	Ranking the impacts	4 days	Mon 5/21/18	Thu 5/24/18
1.3	Identification of the values	3 days	Fri 5/25/18	Tue 5/29/18
1.4	Development of the metric	4 days	Wed 5/30/18	Mon 6/4/18
1.5	Informing the stakeholders	3 days	Tue 6/5/18	Thu 6/7/18
1.6	confirmation from the stakeholders	2 days	Fri 6/8/18	Mon 6/11/18

Globex will be offered with a solution for the online management system that can enhance the quality and pace of the operational activities being accomplished within the organization through eliminating the extra efforts and allowing automation. This management system will be able to collect, store and share the data and information related to the operational activities those were previously done by pen and paper work. The proposed system will be free from human errors, cost effective, no maintenance charges, eliminate the existing problems and many more. In addition to this, the proposed system will allow the availability of the backup, and data and information related to the current ongoing activities and previously accomplished operations. Thus, it will also be helpful in considering the growth and development of the project and allowing the managers to think of the strategies those could be implemented for the enhancement in the quality of the project.

Desired area of impact

Following are the scopes for the project that should be covered by the execution of this proposed project:

Agreement with the Virtuon for the establishment of the online management system and assuring that the services of the Virtucon will be provided for the functioning of the operational activities of the Globex.
Analyzing the issues being faced by the stud far managers and proposing the solutions those could be capable of eliminating these problems.
Development of the new online stud farm that can be boosting the operational activities of the organization and empowering the standard of the services being delivered to them.

Marketing strategy for aligning the proposed system as per the market6 status has been kept out of the scope for this project.
The future enhancement in the proposed system will also be not considered in this report
Third party identification and hiring is also out of the scope for this project.

Resource Name	Type	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project Manager	People	100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Marketing and Commerce Manager	People	100%	$5.00/hr	$0.00/hr	$0.00	Prorated	Standard
Technical Expert	Technology	100%	$5.00/hr	$0.00/hr	$0.00	Prorated	Standard
System Trainer	People	100%	$5.00/hr	$0.00/hr	$0.00	Prorated	Standard
Technical Integration Specialist	Technology	100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Developer	Technology	100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
IT Manager	People	100%	$5.00/hr	$0.00/hr	$0.00	Prorated	Standard
Data Management Officer	People	100%	$5.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project Supervisor	Other	100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Hardware	Technology		$2,000.00		$0.00	Prorated
Development Software	Facility		$1,000.00		$0.00	Prorated

0	Online Stud Farm Management System
1	Phase 1: project Planning
1.1	Arrangement of Meeting between the Virtucon and Globex for the communication purpose
1.2	Preparing the Proposal of the Project
1.3	Identifying the feasibility of the proposed solution
1.4	proposing of the draft of the virtucon
1.5	Forwarding for the Approval
1.6	Paper Sign-off by the involved stakeholders in the virtucon and globex
1.7	Development of the Project Charter
1.8	forwarding for the Approval
1.9	Phase 1 completed
2	Phase 2: Project Initiation
2.1	Procurement plan for the project funds
2.2	identifying the list of requirements necessary for the project
2.3	Proposing the System Design Proposal
2.4	Estimating the roles and responsibilities of the stakeholders in the project
2.5	Phase 2 completed
3	Phase 3: Project Execution
3.1	Developing the Procurement of needed Software
3.2	Developing the Procurement of needed Hardware
3.3	Integrating the Hardware within existing System
3.4	Initiating the Proposed System Development
3.5	Developing the Online Management System for the farm
3.6	implementing the Features
3.7	Integrating the UI
3.8	Evaluating the system functioning
3.9	documenting the completion of this phase
3.1	Phase 3 completed
4	Phase 4: Training
4.1	providing Training of Globex Employees
4.2	Developing the strategies of Marketing Plan
4.3	Providing System Tutorial Brochure
4.4	Phase 4 completed
5	phase 5: Project Closing
5.1	Post Project Review after completion
5.2	preparing Documentation of Entire Project
5.3	Sign Off from the stakeholders
5.4	Project Manager and other executive Sign Off
5.5	Phase 5 completed

WBS	Task Name	Duration	Start	Finish	Predecessors
0	Online Stud Farm Management System	81 days	Mon 12/18/17	Mon 4/9/18
1	Phase 1: project Planning	35 days	Mon 12/18/17	Fri 2/2/18
1.9	Phase 1 completed	0 days	Fri 2/2/18	Fri 2/2/18	9
2	Phase 2: Project Initiation	10 days	Mon 2/5/18	Fri 2/16/18
2.5	Phase 2 completed	0 days	Fri 2/16/18	Fri 2/16/18	15
3	Phase 3: Project Execution	19 days	Mon 2/19/18	Thu 3/15/18
3.10	Phase 3 completed	0 days	Thu 3/15/18	Thu 3/15/18	26
4	Phase 4: Training	6 days	Fri 3/16/18	Fri 3/23/18
4.4	Phase 4 completed	0 days	Fri 3/23/18	Fri 3/23/18	31
5	phase 5: Project Closing	11 days	Mon 3/26/18	Mon 4/9/18
5.5	Phase 5 completed	0 days	Mon 4/9/18	Mon 4/9/18	37

WBS	Task Name	Duration	Start	Finish	Predecessors
0	Online Stud Farm Management System	81 days	Mon 12/18/17	Mon 4/9/18
1	Phase 1: project Planning	35 days	Mon 12/18/17	Fri 2/2/18
1.1	Arrangement of Meeting between the Virtucon and Globex for the communication purpose	15 days	Mon 12/18/17	Fri 1/5/18
1.2	Preparing the Proposal of the Project	5 days	Mon 1/8/18	Fri 1/12/18	2
1.3	Identifying the feasibility of the proposed solution	3 days	Mon 1/15/18	Wed 1/17/18	3
1.4	proposing of the draft of the Virtucon	3 days	Thu 1/18/18	Mon 1/22/18	4
1.5	Forwarding for the Approval	2 days	Tue 1/23/18	Wed 1/24/18	5
1.6	Paper Sign-off by the involved stakeholders in the Virtucon and Globex	3 days	Thu 1/25/18	Mon 1/29/18	6
1.7	Development of the Project Charter	2 days	Tue 1/30/18	Wed 1/31/18	7
1.8	forwarding for the Approval	2 days	Thu 2/1/18	Fri 2/2/18	8
1.9	Phase 1 completed	0 days	Fri 2/2/18	Fri 2/2/18	9
2	Phase 2: Project Initiation	10 days	Mon 2/5/18	Fri 2/16/18
2.1	Procurement plan for the project funds	4 days	Mon 2/5/18	Thu 2/8/18	10
2.2	identifying the list of requirements necessary for the project	3 days	Fri 2/9/18	Tue 2/13/18	12
2.3	Proposing the System Design Proposal	2 days	Wed 2/14/18	Thu 2/15/18	13
2.4	Estimating the roles and responsibilities of the stakeholders in the project	1 day	Fri 2/16/18	Fri 2/16/18	14
2.5	Phase 2 completed	0 days	Fri 2/16/18	Fri 2/16/18	15
3	Phase 3: Project Execution	19 days	Mon 2/19/18	Thu 3/15/18
3.1	Developing the Procurement of needed Software	1 day	Wed 2/21/18	Wed 2/21/18	16
3.2	Developing the Procurement of needed Hardware	2 days	Mon 2/19/18	Tue 2/20/18	15
3.3	Integrating the Hardware within existing System	2 days	Thu 3/8/18	Fri 3/9/18	18
3.4	Initiating the Proposed System Development	1 day	Wed 2/21/18	Wed 2/21/18	19
3.5	Developing the Online Management System for the farm	5 days	Thu 2/22/18	Wed 2/28/18	19,21
3.6	implementing the Features	5 days	Thu 3/1/18	Wed 3/7/18	22
3.7	Integrating the UI	2 days	Thu 3/8/18	Fri 3/9/18	23
3.8	Evaluating the system functioning	3 days	Mon 3/12/18	Wed 3/14/18	24
3.9	documentation of the completion of this phase	1 day	Thu 3/15/18	Thu 3/15/18	25
3.10	Phase 3 completed	0 days	Thu 3/15/18	Thu 3/15/18	26
4	Phase 4: Training	6 days	Fri 3/16/18	Fri 3/23/18
4.1	providing Training of Globex Employees	2 days	Fri 3/16/18	Mon 3/19/18	27
4.2	Developing the strategies of Marketing Plan	2 days	Tue 3/20/18	Wed 3/21/18	29
4.3	Providing System Tutorial Brochure	2 days	Thu 3/22/18	Fri 3/23/18	30
4.4	Phase 4 completed	0 days	Fri 3/23/18	Fri 3/23/18	31
5	phase 5: Project Closing	11 days	Mon 3/26/18	Mon 4/9/18
5.1	Post Project Review after completion	4 days	Mon 3/26/18	Thu 3/29/18	32
5.2	preparing Documentation of Entire Project	3 days	Fri 3/30/18	Tue 4/3/18	34
5.3	Sign Off from the stakeholders	2 days	Wed 4/4/18	Thu 4/5/18	35
5.4	Project Manager and other executive Sign Off	2 days	Fri 4/6/18	Mon 4/9/18	36
5.5	Phase 5 completed	0 days	Mon 4/9/18	Mon 4/9/18	37

SL. No.	Task Name	Duration	Resource Names
0	Online Stud Farm Management System	81 days
1	Phase 1: project Planning	35 days
1.1	Arrangement of Meeting between the Virtucon and Globex for the communication purpose	15 days	Project Manager
1.2	Preparing the Proposal of the Project	5 days	Project Manager, Technical Expert
1.3	Identifying the feasibility of the proposed solution	3 days	IT Manager, Technical Expert
1.4	proposing of the draft of the Virtucon	3 days	IT Manager
1.5	Forwarding for the Approval	2 days	Project Manager, IT Manager
1.6	Paper Sign-off by the involved stakeholders in the Virtucon and Globex	3 days	Project Supervisor, Project Manager
1.7	Development of the Project Charter	2 days	Technical Expert
1.8	forwarding for the Approval	2 days	Project Manager
1.9	Phase 1 completed	0 days
2	Phase 2: Project Initiation	10 days
2.1	Procurement plan for the project funds	4 days	Project Supervisor
2.2	identifying the list of requirements necessary for the project	3 days	Marketing and Commerce Manager
2.3	Proposing the System Design Proposal	2 days	Marketing and Commerce Manager
2.4	Estimating the roles and responsibilities of the stakeholders in the project	1 day	Technical Expert
2.5	Phase 2 completed	0 days
3	Phase 3: Project Execution	19 days
3.1	Developing the Procurement of needed Software	1 day	IT Manager
3.2	Developing the Procurement of needed Hardware	2 days	IT Manager
3.3	Integrating the Hardware within existing System	2 days	Technical Integration Specialist
3.4	Initiating the Proposed System Development	1 day	Technical Integration Specialist
3.5	Developing the Online Management System for the farm	5 days	Technical Integration Specialist
3.6	implementing the Features	5 days	Data Management Officer
3.7	Integrating the UI	2 days	Developer
3.8	Evaluating the system functioning	3 days	Developer
3.9	Documenting the completion of this phase	1 day	Developer, Technical Integration Specialist, IT Manager
3.10	Phase 3 completed	0 days
4	Phase 4: Training	6 days
4.1	providing Training of Globex Employees	2 days	System Trainer
4.2	Developing the strategies of Marketing Plan	2 days	System Trainer
4.3	Providing System Tutorial Brochure	2 days	System Trainer
4.4	Phase 4 completed	0 days
5	phase 5: Project Closing	11 days
5.1	Post Project Review after completion	4 days	IT Manager
5.2	preparing Documentation of Entire Project	3 days	Project Manager
5.3	Sign Off from the stakeholders	2 days	Project Supervisor, Marketing and Commerce Manager, Data Management Officer, Developer, Technical Integration Specialist, IT Manager, Technical Expert, System Trainer
5.4	Project Manager and other executive Sign Off	2 days	Project Manager
5.5	Phase 5 completed	0 days

Sl. No.	Task Name	Duration	Resource Names	Cost
0	Online Stud Farm Management System	81 days		$6,920.00
1	Phase 1: project Planning	35 days		$3,120.00
1.1	Arrangement of Meeting between the Virtucon and Globex for the communication purpose	15 days	Project Manager	$1,200.00
1.2	Preparing the Proposal of the Project	5 days	Project Manager, Technical Expert	$600.00
1.3	Identifying the feasibility of the proposed solution	3 days	IT Manager, Technical Expert	$240.00
1.4	proposing of the draft of the Virtucon	3 days	IT Manager	$120.00
1.5	Forwarding for the Approval	2 days	Project Manager, IT Manager	$240.00
1.6	Paper Sign-off by the involved stakeholders in the Virtucon and Globex	3 days	Project Supervisor, Project Manager	$480.00
1.7	Development of the Project Charter	2 days	Technical Expert	$80.00
1.8	forwarding for the Approval	2 days	Project Manager	$160.00
1.9	Phase 1 completed	0 days		$0.00
2	Phase 2: Project Initiation	10 days		$560.00
2.1	Procurement plan for the project funds	4 days	Project Supervisor	$320.00
2.2	identifying the list of requirements necessary for the project	3 days	Marketing and Commerce Manager	$120.00
2.3	Proposing the System Design Proposal	2 days	Marketing and Commerce Manager	$80.00
2.4	Estimating the roles and responsibilities of the stakeholders in the project	1 day	Technical Expert	$40.00
2.5	Phase 2 completed	0 days		$0.00
3	Phase 3: Project Execution	19 days		$1,560.00
3.1	Developing the Procurement of needed Software	1 day	IT Manager	$40.00
3.2	Developing the Procurement of needed Hardware	2 days	IT Manager	$80.00
3.3	Integrating the Hardware within existing System	2 days	Technical Integration Specialist	$160.00
3.4	Initiating the Proposed System Development	1 day	Technical Integration Specialist	$80.00
3.5	Developing the Online Management System for the farm	5 days	Technical Integration Specialist	$400.00
3.6	implementing the Features	5 days	Data Management Officer	$200.00
3.7	Integrating the UI	2 days	Developer	$160.00
3.8	Evaluating the system functioning	3 days	Developer	$240.00
3.9	Documenting the completion of this phase	1 day	Developer, Technical Integration Specialist, IT Manager	$200.00
3.10	Phase 3 completed	0 days		$0.00
4	Phase 4: Training	6 days		$240.00
4.1	providing Training of Globex Employees	2 days	System Trainer	$80.00
4.2	Developing the strategies of Marketing Plan	2 days	System Trainer	$80.00
4.3	Providing System Tutorial Brochure	2 days	System Trainer	$80.00
4.4	Phase 4 completed	0 days		$0.00
5	phase 5: Project Closing	11 days		$1,440.00
5.1	Post Project Review after completion	4 days	IT Manager	$160.00
5.2	preparing Documentation of Entire Project	3 days	Project Manager	$240.00
5.3	Sign Off from the stakeholders	2 days	Project Supervisor, Marketing and Commerce Manager, Data Management Officer, Developer, Technical Integration Specialist, IT Manager, Technical Expert, System Trainer	$880.00
5.4	Project Manager and other executive Sign Off	2 days	Project Manager	$160.00
5.5	Phase 5 completed	0 days		$0.00

The risk analysis plan is a set of practices that allows the managers to identify, analyze, and propose the strategies those could be implemented for the elimination of the risks and issues in the successful deployment of the online stud farm management system. The first phase of this analysis will be to identify the risks associated with the project and identifying the possible solutions, those could be implemented for the elimination of these risks. There after the risk prioritization and levelling of the risk is another factor that will be helpful in ranking the strategies as per their impact on the project and eliminating the most influencing risk prior to the delivery of the risk management plan for the project. Thereafter the strategies and activities will be considered those could be applied for mitigating the identified risks.

Following are the assumptions those could be considered while delivering the risk management for the online stud farm management system:

The executive will approve the draft presented or demonstrated in front of them
The human resources will be available for all the times and the schedule of the project will not be affected by these factors.
The time – frame and schedules will not be affected by any uncertainties and the constraints of the project will not be altered.

Phase	Risk	Chance of Occurrence	Effect on Project	Management Strategy
Project closure	The proposed solution is not capable of providing the effective outcome of the project	Medium	High	The planning strategy is the crucial part for the consideration of the delivery and output of the project. stakeholder communication should be given priority in manner to assure that all the areas being covered and customers will be satisfied of the services being delivered to them
Project monitoring and controlling	Many bugs and glitches identified in the proposed system and it is capable of affecting the overall execution of the project	High	Very High	The IT team developing the management system should evaluate the system previously before incorporating within the existing system of the organization.
Project Execution	Lack in resources and non-technical works could possibly affect the overall growth and development of the project	High	High	The hardware and software being implemented within the existing system, should be updated and of latest versions in manner to assure that the system will be efficiently delivering the necessary output.
Project Planning	Scope creep is always a considerable aspect and emphasizing risk in this phase of the project as it might lack despite of effective and efficient delivery of the above phases	High	Very High	The milestones should be executed and completed within the expected time will be helpful in driving the project concentric to the expected scope of the project.
Project initiation	Lacking in financial aspects for the delivery of the phase is another considerable objective of the project	Very High	High	The budget and resource planning should be delivered in an efficient and effective manner assuring the delivery of the project.

The project team follows one philosophy: team work. The entire team believes if the team members coordinate with each other emphasizing on the fact that they will be able to overcome any challenges and complete all their project duties successfully.

“The project quality will be determined based on the pre set measurable organization value (MOV) and the project metrics that have also been defined earlier. To analyse the quality of the project, the project supervisor must ensure all the requirements and standards for the project have been made.”

Project Name: Online Stud Farm Management System

Prepared by: [Please fill]

Date: 15^th May 15, 2018

Project Scope Management: The proposed report will be helpful in assuring that the scope of the project is being accomplished and managed in an efficient and effective manner. The proposed report states that the project will be delivered within 108 days and the budget of $ 167,640

Scope Change: The project might need change for a single time during the phase of the monitoring and controlling for the identification of the bugs and glitches and thus, changes will be deployed accordingly.

Changes implementation in scope of the project: The changes will be applied considering the phases from where the project needed to change from where the change will be affecting the project

The project closure checklist is as follows.

Item	Check
No Overspending Done during Project
Deadline for Project is Met
All system errors and bugs have been addressed
System Requirements have been met
‘Signature

The project evaluation will be done by the project manager. He will first study the documentation of the project and then review the developed system by himself. Furthermore, he will review the item checklist and mark them as completed before signing off from the project.”

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Brooks, R., 2015. Financial management: core concepts. Pearson.

Crawford, J.K., 2014. Project management maturity model. CRC Press.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Gido, J., Clements, J. and Clements, J., 2014. Successful project management. Nelson Education.

Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Olson, D., 2014. Information systems project management. Business Expert Press.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Turner, R. (2016). Gower handbook of project management. Routledge.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, A. (2015). Project management in construction. John Wiley & Sons.

Turn in your highest-quality paper
Get a qualified writer to help you with

“ Development Of Online Stud Farm Management System (OSFMS) – Project Details And Requirements ”

Get high-quality paper

NEW! AI matching with writer