Discuss about theProject Of Developing An Effective Budget.
The purpose of the project is developing an effective budget, schedule and resource overview for mitigating the issues faced by the site tank in Australia. The problems faced by the organization are oil leakage where the tanks have to be renovated to increase their capacity and prevent leakage which is having an adverse effect on the corresponding environment. The organization is paying $20,000 fine per month because of these leakage and mitigation action is required to resolve this problem.
The project budget defines the cost of all the resources that has been used in each of the tasks. This is a forecasted budget where the cost of each of the resources is an estimated cost and there may be variance when compared to the exact cost in the market (Fleming and Koppelman 2016). The budget of the project can be diminished by managing the critical and non critical tasks in an effective way. The project schedule consist of tasks that have been over allocated but the over allocation in the critical task cannot be removed as it will result in change of in timeline of the project. However, the over allocation in the non critical tasks have to be taken care of by removing the over allocation as these tasks does not have any effect on the time schedule. The Geologist Engineer and the Environmental Engineer are over allocated as they have a many responsibilities and increase in number of the resources is required to reduce the over allocation.
|
Task Name |
Resource Names |
Cost |
Total Slack |
|
Oil tankers handling plan |
$134,091.00 |
0 days |
|
|
1.0 Issue Identification |
$1,816.00 |
0 days |
|
|
1.1 Identifying the issues in the tanks |
Project Manager |
$480.00 |
0 days |
|
1.2 Discuss with the stakeholders |
Environmental Engineer ,Geologist engineer ,Project Manager, Project owner ,Project Sponsor |
$920.00 |
0 days |
|
1.3 Document requirement |
Accountant ,Project Manager |
$256.00 |
0 days |
|
1.4 Deploy requirements |
Project Manager |
$160.00 |
0 days |
|
1.5 Milestone 1: Issues identified |
$0.00 |
0 days |
|
|
2.0 Patching of tank 1 |
$39,170.00 |
0 days |
|
|
2.1 Increasing the storing capacity to 1 million litres |
Environmental Engineer ,Geologist engineer ,Scaffolding[1] |
$17,200.00 |
0 days |
|
2.2 Patching the tank 1 with 2 metre wide steel strips at four places |
Crane large[1],Crane small[1],Project Manager ,Steel anchors1[1],Steel patches1[1] |
$17,170.00 |
0 days |
|
2.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
Geologist engineer |
$1,200.00 |
151 days |
|
2.4 Implement the Tank Cleanliness program |
Environmental Engineer |
$1,200.00 |
0 days |
|
2.5 Exterior painting of the tank |
Project Manager |
$2,400.00 |
151 days |
|
2.6 Milestone 2: patching of tank 1 completed |
$0.00 |
0 days |
|
|
3.0 Patching of tank 2 |
$41,685.00 |
0 days |
|
|
3.1 Increasing the storing capacity to 3 million litres |
Environmental Engineer ,Geologist engineer ,Project Manager |
$12,000.00 |
74 days |
|
3.2 Patching the tank 2 with 3 metre wide steel strips at seven places |
Steel anchors2[1],Steel patches2[1] |
$1,085.00 |
74 days |
|
3.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
Crane large[1],Crane small[1],Scaffolding[1] |
$25,000.00 |
0 days |
|
3.4 Implement the Tank Cleanliness program |
Environmental Engineer |
$1,800.00 |
74 days |
|
3.5 Exterior painting of the tank |
Geologist engineer |
$1,800.00 |
0 days |
|
3.6 Milestone 3: patching of tank 2 completed |
$0.00 |
0 days |
|
|
4.0 Patching of tank 3 |
$36,620.00 |
0 days |
|
|
4.1 Increasing the storing capacity to 7 million litres |
Environmental Engineer |
$3,600.00 |
0 days |
|
4.2 Patching the tank 3 with 1.5 metre wide steel strips at six places |
Steel anchors3[1],Steel patches3[1] |
$1,060.00 |
0 days |
|
4.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
Crane large[1],Crane small[1],Scaffolding[1] |
$25,000.00 |
85 days |
|
4.4 Installation program for supply valve |
Environmental Engineer ,Project Manager |
$3,360.00 |
0 days |
|
4.5 Implement the Tank Cleanliness program |
Geologist engineer |
$1,800.00 |
85 days |
|
4.6 Exterior painting of the tank |
Geologist engineer |
$1,800.00 |
0 days |
|
4.7 Milestone 4: patching of tank 3 completed |
$0.00 |
0 days |
|
|
5.0 Monitor and Control |
$14,800.00 |
0 days |
|
|
5.1 Setting up quality standards |
Project Manager |
$800.00 |
0 days |
|
5.2 Reviewing performance |
Environmental Engineer ,Geologist engineer ,Project Manager |
$6,000.00 |
0 days |
|
5.3 Identify deviation and take measures |
Environmental Engineer ,Geologist engineer ,Project Manager |
$8,000.00 |
0 days |
|
5.4 Milestone 5: Control phase completed |
$0.00 |
0 days |
(Table 1: Harrison and Lock 2017)
The project schedule determines the overall timeline of the project which depicts the time span of the each of the tasks (Heagney 2016). The overall time period for conducting this project is 182 and the project start date is 7th may, 2018 and it will end at 15th January, 2019. The schedule for the current project has been described below:
|
Task Name |
Duration |
Start |
Finish |
|
Oil tankers handling plan |
182 days |
Mon 5/7/18 |
Tue 1/15/19 |
|
1.0 Issue Identification |
6 days |
Mon 5/7/18 |
Mon 5/14/18 |
|
1.1 Identifying the issues in the tanks |
3 days |
Mon 5/7/18 |
Wed 5/9/18 |
|
1.2 Discuss with the stakeholders |
1 day |
Thu 5/10/18 |
Thu 5/10/18 |
|
1.3 Document requirement |
1 day |
Fri 5/11/18 |
Fri 5/11/18 |
|
1.4 Deploy requirements |
1 day |
Mon 5/14/18 |
Mon 5/14/18 |
|
1.5 Milestone 1: Issues identified |
0 days |
Mon 5/14/18 |
Mon 5/14/18 |
|
2.0 Patching of tank 1 |
47 days |
Tue 5/15/18 |
Wed 7/18/18 |
|
2.1 Increasing the storing capacity to 1 million litres |
30 days |
Tue 5/15/18 |
Mon 6/25/18 |
|
2.2 Patching the tank 1 with 2 metre wide steel strips at four places |
7 days |
Tue 6/26/18 |
Wed 7/4/18 |
|
2.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
10 days |
Tue 5/15/18 |
Mon 5/28/18 |
|
2.4 Implement the Tank Cleanliness program |
10 days |
Thu 7/5/18 |
Wed 7/18/18 |
|
2.5 Exterior painting of the tank |
15 days |
Tue 5/29/18 |
Mon 6/18/18 |
|
2.6 Milestone 2: patching of tank 1 completed |
0 days |
Wed 7/18/18 |
Wed 7/18/18 |
|
3.0 Patching of tank 2 |
55 days |
Thu 7/19/18 |
Wed 10/3/18 |
|
3.1 Increasing the storing capacity to 3 million litres |
30 days |
Thu 7/19/18 |
Wed 8/29/18 |
|
3.2 Patching the tank 2 with 3 metre wide steel strips at seven places |
10 days |
Thu 8/30/18 |
Wed 9/12/18 |
|
3.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
7 days |
Thu 7/19/18 |
Fri 7/27/18 |
|
3.4 Implement the Tank Cleanliness program |
15 days |
Thu 9/13/18 |
Wed 10/3/18 |
|
3.5 Exterior painting of the tank |
15 days |
Mon 7/30/18 |
Fri 8/17/18 |
|
3.6 Milestone 3: patching of tank 2 completed |
0 days |
Fri 8/17/18 |
Fri 8/17/18 |
|
4.0 Patching of tank 3 |
67 days |
Mon 8/20/18 |
Tue 11/20/18 |
|
4.1 Increasing the storing capacity to 7 million litres |
30 days |
Mon 8/20/18 |
Fri 9/28/18 |
|
4.2 Patching the tank 3 with 1.5 metre wide steel strips at six places |
10 days |
Mon 10/1/18 |
Fri 10/12/18 |
|
4.3 Balancing the renovation of the tank at height with the inclusion of four anchors |
7 days |
Mon 8/20/18 |
Tue 8/28/18 |
|
4.4 Installation program for supply valve |
12 days |
Mon 10/15/18 |
Tue 10/30/18 |
|
4.5 Implement the Tank Cleanliness program |
15 days |
Wed 8/29/18 |
Tue 9/18/18 |
|
4.6 Exterior painting of the tank |
15 days |
Wed 10/31/18 |
Tue 11/20/18 |
|
4.7 Milestone 4: patching of tank 3 completed |
0 days |
Tue 11/20/18 |
Tue 11/20/18 |
|
5.0 Monitor and Control |
40 days |
Wed 11/21/18 |
Tue 1/15/19 |
|
5.1 Setting up quality standards |
5 days |
Wed 11/21/18 |
Tue 11/27/18 |
|
5.2 Reviewing performance |
15 days |
Wed 11/28/18 |
Tue 12/18/18 |
|
5.3 Identify deviation and take measures |
20 days |
Wed 12/19/18 |
Tue 1/15/19 |
|
5.4 Milestone 5: Control phase completed |
0 days |
Tue 1/15/19 |
Tue 1/15/19 |
(Table 2: Eskerod and Jepsen 2016)
The key milestones will consist of the tasks having zero time duration but they represent completion of important phases in the project. The milestone for the project has been described below:
|
Task Name |
Duration |
Start |
Finish |
|
1.5 Milestone 1: Issues identified |
0 days |
Mon 5/14/18 |
Mon 5/14/18 |
|
2.6 Milestone 2: patching of tank 1 completed |
0 days |
Wed 7/18/18 |
Wed 7/18/18 |
|
3.6 Milestone 3: patching of tank 2 completed |
0 days |
Fri 8/17/18 |
Fri 8/17/18 |
|
4.7 Milestone 4: patching of tank 3 completed |
0 days |
Tue 11/20/18 |
Tue 11/20/18 |
|
5.4 Milestone 5: Control phase completed |
0 days |
Tue 1/15/19 |
Tue 1/15/19 |
(Table 3: Kerzner and Kerzner 2017)
The resource overview time span allocated to each of the project resources along with the total cost behind each resource. The resource overview shows that there is over allocation of resources for the Geologist engineer and the environmental engineer. The over allocation will have t reduced by including other resources which can be achieved by appointing more geologist and environmental engineer. The cost of the materials in the project has also been described. There has been over allocation of resources in both critical and non critical tasks. The over allocation of resources on the non critical task has to be decreased (Todorovi? et al. 2015). This can be executed by increase the availability of resources where the number of geologist engineers and environmental engineers as the majority of the responsibility is on them. The engineers can supervise the work in a better way if there are more number of engineers and the overall time span for conducting the project will be reduced while making the changes. The increase in the storing capacity of the tanks is a non critical task so allocating too much resource will be wastage. This is because the cost of the project will increase substantially but there will be no impact on the time span of the project (Binder 2016). The organization can use different techniques such agile methodology which will enable the organization to make changes to the requirements at every phase of the project. The use of agile methodology will reduce the cost of the project and may increase the efficiency of the project if executed in an effective way.
|
Name |
Start |
Finish |
Cost |
Remaining Work |
|
Project Manager |
Mon 5/7/18 |
Tue 1/15/19 |
$17,600.00 |
880 hrs |
|
Project Sponsor |
Thu 5/10/18 |
Thu 5/10/18 |
$240.00 |
8 hrs |
|
Project owner |
Thu 5/10/18 |
Thu 5/10/18 |
$280.00 |
8 hrs |
|
Accountant |
Fri 5/11/18 |
Fri 5/11/18 |
$96.00 |
8 hrs |
|
Geologist engineer |
Thu 5/10/18 |
Tue 1/15/19 |
$18,120.00 |
1,208 hrs |
|
Environmental Engineer |
Thu 5/10/18 |
Tue 1/15/19 |
$19,560.00 |
1,304 hrs |
(Table 4: Binder 2016)
|
Resource Name |
Type |
Material Label |
Initials |
Group |
Max. Units |
Std. Rate |
|
Steel patches1 |
Material |
S |
$50.00 |
|||
|
Steel anchors1 |
Material |
S |
$1,000.00 |
|||
|
Steel patches2 |
Material |
S |
$85.00 |
|||
|
Steel anchors2 |
Material |
S |
$1,000.00 |
|||
|
Steel patches3 |
Material |
S |
$60.00 |
|||
|
Steel anchors3 |
Material |
S |
$1,000.00 |
|||
|
Crane large |
Material |
C |
$10,000.00 |
|||
|
Crane small |
Material |
C |
$5,000.00 |
|||
|
Scaffolding |
Material |
S |
$10,000.00 |
|||
|
Total |
$28,195.00 |
(Table 5: de Carvalho, Patah and de Souza Bido 2015)
Conclusion
The conclusion that can be drawn from the report is that the project schedule, budget and resource plan has been developed. The project schedule, budget and resources have been able to effective address all the issues faced by the organization. However, further improvements can be made to the project by adding more resources which will result in decrease in the time span. The cost benefit analysis of the project will show that increase in the resource will have a long term benefit for the organization and provide the organization with sustainability.
References
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons. International Journal of Project Management, 33(7), pp.1509-1522.
Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.
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