Effective Project Management: A Case Study Of Bletchley Park Construction Project

Part 1

Introduction

The following assignment is based on the alignment of the operations that would help in execution of the improved project operations. The development of the activities would be helpful for executing the implementation construction activities (Schwalbe 2015). The natural heritage site would be constructed for the alignment of the activities supporting the implementation of the successive construction activities. The allowance would be aligned for the significant development of the functions would be formed for listing the utilization of the effective implication of the successful stakeholder management, risk management, project planning, and lesson learnt from the study. The successful reflection of the project management skills would be aligned for the complete report.

Part 1

Stakeholder Management

The project of construction of world class attraction and national heritage site would require the implication of the effective development and processing (Walker 2015). The project would include a number of stakeholders for executing the project and it would support the implication of the effective roles and responsibilities for supporting the implication of the effective activity development. The stakeholder management involve the identification of the stakeholders, analysis of the stakeholders, and stakeholder communication plan development. The identification of the stakeholders in based on the roles played by them for the project of construction of world class attraction and national heritage site. The stakeholders are the key personal that are directly or indirectly affected by the project activities. The stakeholders have some influence, expectation, and power in the execution of the project activities (Fleming and Koppelman 2016). The analysis is based on these criteria so that the completion of the project can assist the development of the operations. The influence and power of the stakeholders can be divided into categories of high, low, and medium. The analysis can also be helpful for defining the influence of the probable project development. The communication plan is based on the need for transferring the information to the stakeholders. It is important for managing the communication with the stakeholders as it would help in ceasing the influence and power factors for the project (Heagney 2016). The stakeholder management for the project is given below,

 

Stakeholder	Roles	Influence	Power	Communication
Client	In charge of acceptance or rejection of the final project deliverable	High	High	Progress Update of the project is required by the client
Investors	Provide initial investments for the project activities	High	High	Resource Usage documents are submitted to the investors
Visitors	End users of the cultural heritage  building for the general entertainment purpose	Low	High	Inauguration and publically availability of the heritage building would be conveyed to the visitors
Government	Inspection of the site to check whether construction activities have followed all safety measures	High	Low	Completion and safety details of the heritage site developed would be conveyed
Project Manager	Ensure that all activities are completed and project meets the SLA with the client	Low	High	Progress, Issues, and change requirements in the project

Risk Management

According to Bessis (2015), Risk Management is the process of reducing the possible impact of the risk factors in a project operation. The project of construction of world class attraction and national heritage site would be dependent on the various construction activities and it would tend to involve many risk factors like lack of construction materials, interjection by locals, quality issues, unapproved designs, and overshoot of time and budget constraints. These five are the major risks that can impact the completion of the construction activities. The risk management can be divided into risk identification, analysis, and mitigation (Glendon, Clarke and McKenna 2016). The process of risk management comprises of the development of the effective and smart influence of the risk factors on the project of construction of world class attraction and national heritage site. The risk management is initiated by the process of risk identification for the construction project. The various possible risks that can affect the project completion are listed in this process. The risk factors would result in forming the major problems for the smooth operation of the project activities (McNeil, Frey and Embrechts 2015). The analysis is done by analysing the possible impact, probability, and the severity of the individual risk factors. The implication of the risk analysis can be used for the formation of the major risk factors. The following table would show the risk management requirements for the project of construction of world class attraction and national heritage site,

 

Risk Identification	Risk Analysis	Risk Mitigation
Name	Description	Probability	Severity	Impact	Mitigation Strategy
Lack of Construction Materials	The construction project would require a number of construction materials and shortage of the materials would lead to this problem of shortage of resources. The lack of materials would result in delaying the completion of the construction activities for project of construction of world class attraction and national heritage site.	Possible	Major	High	Resource Management Plan should be project
Interjection by Locals	The locals can probably interject in the construction process due to the noise and air pollution that might occur during the construction activities. The locals play an external role in influencing the project as most of the activities of the project would be dependent on the execution support by the local community.	Rare	Moderate	Medium	Social Gatherings for influencing people
Quality Issues	Quality issues are another major factor that would result in forming the major problem for the development of the cultural heritage building for the project of construction of world class attraction and national heritage site.	Likely	Critical	Extreme	Quality Management Plan should be developed for this problem
Unapproved Designs	The unapproved and unreviewed designs of the site would also result in forming the major setback for the project operations. The construction activities might not get completed due to this problem.	Rare	Major	Medium	Design testing and approval process should be used
Overshoot of Time and Budget Constraints	The delay of the project activities due to the various possible project problems. The delay in project would result in forming the problems for the client in overcoming the possible issues.	Almost Certain	Minor	Low	Schedule and Budget Management Plan should be used

Part 2

Project Planning

The following is the project plan for the project of construction of world class attraction and national heritage site,

 

WBS	Task Name	Duration	Start	Finish
0	Construction of world class attraction and national heritage site	86 days	Mon 6/25/18	Mon 10/22/18
1	Initialization	10 days	Mon 6/25/18	Fri 7/6/18
1.1	Analysis of requirements	3 days	Mon 6/25/18	Wed 6/27/18
1.2	Documentation	2 days	Thu 6/28/18	Fri 6/29/18
1.3	Tender Development	4 days	Mon 7/2/18	Thu 7/5/18
1.4	Tender Submission	1 day	Fri 7/6/18	Fri 7/6/18
1.5	Project Approval	0 days	Fri 7/6/18	Fri 7/6/18
2	Planning	14 days	Mon 7/9/18	Thu 7/26/18
2.1	Sorting out construction activities	5 days	Mon 7/9/18	Fri 7/13/18
2.2	Listing them in sequential method	3 days	Mon 7/16/18	Wed 7/18/18
2.3	Scheduling them in timeline	4 days	Thu 7/19/18	Tue 7/24/18
2.4	Reviewing Project Plan	2 days	Wed 7/25/18	Thu 7/26/18
2.5	Plan Approval	0 days	Thu 7/26/18	Thu 7/26/18
3	Construction	55 days	Fri 7/27/18	Thu 10/11/18
3.1	Site Clearing	6 days	Fri 7/27/18	Fri 8/3/18
3.2	Office Site Set up	4 days	Mon 8/6/18	Thu 8/9/18
3.3	Safety Equipments are installed	3 days	Fri 8/10/18	Tue 8/14/18
3.4	Transportation Set up	2 days	Wed 8/15/18	Thu 8/16/18
3.5	External Structure is developed	15 days	Fri 8/17/18	Thu 9/6/18
3.6	Internal Structure is developed	12 days	Fri 9/7/18	Mon 9/24/18
3.7	Final Furnishing	10 days	Tue 9/25/18	Mon 10/8/18
3.8	Emergency exits and safe environment is developed	3 days	Tue 10/9/18	Thu 10/11/18
4	Inspection and Closure	7 days	Fri 10/12/18	Mon 10/22/18
4.1	Government Inspection and Approval	2 days	Fri 10/12/18	Mon 10/15/18
4.2	Client Sign off	1 day	Tue 10/16/18	Tue 10/16/18
4.3	Proper final report	3 days	Wed 10/17/18	Fri 10/19/18
4.4	Submission of documents	1 day	Mon 10/22/18	Mon 10/22/18
4.5	Project Closed	0 days	Mon 10/22/18	Mon 10/22/18

Process for recording the lesson learnt

The lesson learnt can be recorded by the use of the journal and e-portfolio made for storing the day to day activities and the related information processing. The journals are the records that would involve the activities of the project along with the small notes for self improvement. The records are kept for ensuring that the effective documentation would be kept for the alignment of the future prospects. The steps required for recording the lesson learnt are,

Step 1- Collecting information of the activities executed in the project

Step 2- Sorting the new processes or techniques used in the project

Step 3- Analysis of the lesson learnt from the new processes or techniques

Step 4- Documenting the lessons learnt in a proper document

Step 5- Saving the file for future use

Part 2

Reflection of Project Management Skills

In this project of construction of world class attraction and national heritage site, I acted as a project manager and it allowed the implication of the operations for developing the effective alignment of the improved functional development. The project management concepts of planning, scheduling, and developing the effective project plan would be developed. I had been able to understand the project management concepts for stakeholder and risk management processes. The process of risk management comprises of the development of the effective and smart influence of the risk factors on the project of construction of world class attraction and national heritage site. I initiated the risk management by the process of risk identification for the construction project. The various possible risks that can affect the project completion are listed in this process. The risk factors would result in forming the major problems for the smooth operation of the project activities. My analysis was done by analysing the possible impact, probability, and the severity of the individual risk factors. The implication of the risk analysis can be used for the formation of the major risk factors. The stakeholder management involve the identification of the stakeholders, analysis of the stakeholders, and stakeholder communication plan development. The identification of the stakeholders in based on the roles played by them for the project of construction of world class attraction and national heritage site. I realized that the stakeholders are the key personal that are directly or indirectly affected by the project activities. The stakeholders have some influence, expectation, and power in the execution of the project activities. The analysis is based on these criteria so that the completion of the project can assist the development of the operations. The influence and power of the stakeholders can be divided into categories of high, low, and medium.

Conclusion

The above assignment was based on the alignment of the operations that had help in execution of the improved project operations. The development of the activities had been helpful for executing the implementation construction activities. The natural heritage site had been constructed for the alignment of the activities supporting the implementation of the successive construction activities. The allowance had been aligned for the significant development of the functions had been formed for listing the utilization of the effective implication of the successful stakeholder management, risk management, project planning, and lesson learnt from the study. The successful reflection of the project management skills had been aligned for the complete report.