It has been seen that the GAAM has the purchasing process that is very complex in nature. The purchasing process in GAAM in operated through the exchange of the MRO card. Currently, the organization has to maintain 8,000 cards. While handling this cards, the manual process is needed. In this case, there is a possibility of the human error. The implementation of the software can be generated for maintaining the track of the procurement or purchasing. Through this software the track of the purchases will be kept in right order. Apart from that the request for the new purchased can be stacked in the system of the software.
With the use of this kind of software the possibilities of human error can be mitigated through the process. Apart from that the proper management of the purchase information along with the transaction ID can be maintained through the use of software. Apart form that the organization is currently maintaining a complex problem regarding the immediate purchase. The sequence number regarding the immediate purchase is different from the sequential number generate by the organization for the purchasing. In this case, maintaining the sequence number for both the general purchase order and the immediate purchase order. In this situation using the different functions through software can resolve the problem.
In order to implement the software system in the GAAM, there is a need for the business re-engineering process followed by a proper monitoring for the implementation of the digital disruption in the organization. There are certain benefits for maintaining the software system in the procurement and the purchase project. Apart from that the setting of the price for the purchasing is done through the manual process. In this case, there can be a possibility that the pricing may not be appropriate for the purchasing process. There are certain parameters on basis of which the pricing is needed to be done. Through the implementation of the software can maintain the right price on the basis of the right evaluation of those parameters. It can be said that the business re-engineering process will improve the flexibility of the whole process of GAAM.
There are certain technologies those can be helpful for the implementation of the proposed digital disruption at GAAM. Some of these technologies are emerging in nature. In order to maintain the overall business process enterprise management system can be implemented. However, GAAM can chose a software for managing a particular section of the business. In this case, software like Tally.ERP or Zoho book can be used for the proper tracking of the purchase in the accounts department. These are the software those are capable for maintaining the accounts information along with the purchasing details. The use of BookKeep software is also rational solution as it will generate the invoice for the every purchase. The generation of the invoice will prove the authenticity and accountability of the purchase.
However, the selection of the software or application is needed to be done on the basis of the requirements for the software. If the GAAM has to manage all the processes related to the organization functionality, enterprise management architecture is suitable for the organization. This is because the enterprise management system will help in the overall development and the management of the business. In case, if the organization is only concerned about the development and the improvement of the accounting system and the procurement along with the purchasing process, the accounting software can be taken into consideration.
It can be said that adopting the accounting software would be more suitable for the organization as it implies that there is a need for GAAM to improve the accounting system. There is a need for paying attention in the purchasing process of the organization. Apart from that in order to increase the flexibility of the business process the mitigation of the complexity in the accounting process is needed to be done. Moreover, the errors due to the manual process in the accounting department will affect the revenue of the system directly. In this case, it can be said that the implementation of the accounting software is feasible solution as it will mitigate the human error and make the purchasing process flexible.
Conclusion
The discussion is regarding the business process reengineering in the GAAM. During this course, the improvement of the procurement process along with the purchase process is needed to be revamp. In order to maintain the procurement process in a proper way the implementation of the accounting software is proposed. The consequences of the implementation of the software has been discussed. It can be assumed that the re-engineering of the system will help GAAM to generate the business in a better way.
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