Guidelines For Analysis Of Company Quotations For Construction Project

Cost analysis of concrete works

A construction company which is a small to medium size is working on WSI Blue mountains project. At present, this company is working on projects like commercial and residential construction, is presenting a quality management plan for the WSI Blue mountains college, for building the facilities like beauty therapy, complementary health classrooms and offices. Annually it has a turnover ranging more the $24 million.

This project aims to build a new facility for Beauty Therapy and Complementary Health Classrooms and Offices, in Western Sydney Institute (WSI). TAFE WSI is a provider of vocational education and training, to shape the future of student, community and industry. Perumal Pedavoli Architects (PPA) organization has won the tender for this project. It offers services like Civil, Structural, Mechanical and Electrical Construction. This company has a well-structured system and also has full third party certification for its Quality Management System, under ISO AS/NZS 9001:2008 standards, along with Davis Langdon Certification Services. It’s designed management and service framework ensures to reduce the risks during project management (Pp-a.com.au, 2018). The Australian Standards are recommended for this project. The project will be equipped with electrical services such as lighting, fire detection, power communication, security; hydraulic services, Mechanical Plans, Structural Plans, Arch Plans and civil plans. This project will help to furnish the needs of beauty and health facility, from its service which the students can get benefitted. The purpose of developing is to increase the capacity and facilities of wellness. It can be an opportunity for delivering training on health and beauty. The new facilities will contain related training spaces and Student Support Services. The Beauty Therapy facility will provide the training for the services like hand and foot therapies, waxing, electrical treatment, eye treatments, massage, nail enhancements, stone therapy, epilation and micro-dermabrasion. Whereas the complementary Therapies offer training for the treatments like massage, aromatherapy, stone therapy, remedial massage, advanced aromatherapy, advanced reflexology, reflexology, and head massage of different styles. It has the capacity to accommodate nearly 1000 students. The project will also provide lecture rooms, Teachers office, for providing student support services, for the Blue Mountains college. The Quality Management Plan is developed to ensure the following:

1. Used quality methodologies and adopted standards, to manage the project for effective production outcomes.
2. For roles and responsibilities confirmation.
3. A documented framework which shows the outputs of quality project and application of the quality project management processes.
4. The problems and changes in the processes, for effective management.

This project needs architects, electrical engineers, civil engineers, Quality management team, policy maintenance team, Project Manager, Steering Committee, Partner operations team and laborers.

Quality Policy

Generally, the Australian standards are followed for this project, where the following quality policy standards are adopted:

• ISO 9000:2006 Quality management systems – Fundamentals and Vocabulary.
• ISO 9001:2008 Quality management systems – Requirements.
• AS/NZS ISO 10005:2006 Quality management systems – Guidelines for quality plans.
• AS ISO 10006-2003 Quality management systems – Guidelines for quality management in projects.
• AS ISO 10013-2003 Guidelines for quality management system documentation.
• ISO 9004:2009 Managing for the sustained success of an organization – A quality management approach.
• AS ISO 10007-2003 Quality management systems – Guidelines for configuration management.
• HB 90.3 The Construction Industry – Guide to ISO 9001:2000 

Cost analysis of formworks

The company policies include:

1. First the company level quality system is operated and then the project level quality system is operated, for managing the various services of the project.
2. The ISO 9001:2008 standards are followed based on Australian standards.
3. Appropriate approvals are taken from the concerned departments.
4. This company follows top to bottom tier.
5. Documentation for each procedure and its operation is mandatory.
6. The instruction are provided, in the form of drawing or instructions.  
7. The Quality Manual is explained in the quality system procedure.
8. Records are documented as evidence, in the format of forms.  
9. Client will be updated with all the information of the project, in different stages.
10. Systematic planning and auditing.
11. Works effectively to achieve the competitive advantage by providing quality based services.
12. For a long term success, works on improving reputation of the company.

The following are the major quality procedures extracted from ISO 9001:2008 (Leanman, 2018):

1. Control of Documents (4.2.3):It refers to controlling both the approval and re-approval of procedures before the problem occurs. It makes sure to display the status of the current revision.
2. Control of Records (4.2.4): It refers to a procedure for controlling the storage, identification, retrieval, protection, retention and record disposal.
3. Internal Audits (8.2.2): It refers tothe procedure of planned program, which are audited, for meeting the requirements of user and ISO 9001.  
4. Control of Non-Conforming Products (8.3): It refers to a procedure which makes sure that the non-conforming product isn’t utilized and the action is taken.
5. Corrective Action (8.5.2): It refers to a procedure which helps to identify the root cause of the issues.
6. Preventive Action (8.5.3): It refers to a corrective action.  

According to AS/NZS ISO 9001 Quality management systems – Requirements, the audit plan includes (Quality Management Systems Guidelines for Construction, 2013):

• 1^stparty audits or Internal audits: It will be carried out by an external service provider for evaluating its own conformity with the requirements. When compared to 2^nd and 3^rd party audit, the notification of 1st party audit are formal.
• 2^ndparty audits or External audit: It will be carried out by an agency for evaluating the activities of its service providers.  
• 3^rdparty audits or Certification audits: It will be carried out for the service provider by an independent organisation which is recognized under JAS-ANZ scheme, or equivalent, for certifying Quality management system of the service provider.

It is the internal and certification audits which gives the assurance for the customer that they can achieve the desired performance level, without extensive external auditing.

Generally, the audits process includes:

1. Reviewing of document or system.
2. Auditing the compliance

This refers to a process which decreases the budget of the project, with the help of several methods and replaces an alternative material that helps to decrease the project cost. The cost will be controlled based on previous construction information, discarding additional equipment and by decreasing material wastage and by replacement of alternative material preserving its quality (Bhimrao Kokate and Darade, 2018).

The client variation register contains specific matters which could result in adjustment of amount the Principal has to pay the Company.

Project: Construction of beauty therapy and Complementary Health Classrooms and Offices

Project Number: XYZ

Variation number	Description	Claim Value	Date submitted	Response Date	Agreed date	Agreed value
1.	The required amount of materials will be purchased and managed.		12-05-2018	1-08-2018	1-07-2018	–
2.	Extra cranes will be discarded and the crane will be scheduled to meet the needs of construction.		12-05-2018	2-08-2018	2-07-2018	–

As per ISO 9001:2008, document control (4.2.3) refers to controlling both the approval and re-approval of procedures before the problem occurs. It makes sure to display the status of the current revision (Leanman, 2018). 

According to Clause 4.r4, here there are no requirements for Design / drawing control (Sai Global, 2018). The drawings are used as instructions. This is to ensure that the structure is completed based on the provided measurements and is located at the right position.

The site instruction register helps to keep track of all the site instructions, which are raised for the project. The head contractor sets the directives for the contractors who are currently working on a project.

The required information is collected from the suppliers, for shortlisting potential suppliers. This helps to compare the businesses which offer the required products ad services that are needed to complete the project.

Based on ISO standards, an effective plan will be designed to test the designed plan. The following will be carried out:

• monitoring
• Measurement
• analysis
• evaluation  
• Internal audit
• Management review

It refers to a procedure which makes sure that the non-conforming product isn’t utilized and the action is taken. The quality audit team maintains non-conformance report. Project Design Form and Compliance Checklist; and Project Construction Form and Compliance Checklist help to find non-conformance in the project.

The Extension of time (EOT) is provided if required and the reason for the extension will be mentioned, so that the other processes are managed well without any harm.

The internal procedures will be documented clearly. This will be helpful even for future assessment.  

From ISO 9001:2008, the Control of Records (4.2.4) will be used for filing. This refers to a procedure for controlling the storage, identification, retrieval, protection, retention and record disposal.

References

Bhimrao Kokate, P. and Darade, M. (2018). Cost Control Techniques for Construction Project. International Research Journal of Engineering and Technology (IRJET), 5(6).

Leanman, T. (2018). ISO 9001:2008 Procedures—6 Mandatory Procedures. [online] ToughNickel. Available at: https://toughnickel.com/business/ISO-9001-Procedures [Accessed 13 Aug. 2018].

Pp-a.com.au. (2018). Perumal Pedavoli Architects. [online] Available at: https://www.pp-a.com.au/quality-accreditation/ [Accessed 14 Aug. 2018].

Quality Management Systems Guidelines for Construction. (2013). NSW Government.

Sai Global. (2018). Quality system guidelines Guide to AS/NZS ISO 9001, AS/NZS ISO 9002, and AS/NZS ISO 9003 for construction. [online] Available at: https://infostore.saiglobal.com/en-au/standards/as-nzs-3905-2-1997-375473/ [Accessed 13 Aug. 2018].