Human Resource Management Plan And Responsibility Assessment Matrix For Project

Development of a human resource management plan

1.Development of a human resource management plan

The aim of the project is to upgrade the website destination for Archives’ Australia. In order to accomplish the project successfully, the HR manager is required to hire professional, skilled and experienced project team members. The website should have to be transferred to the commonly available CMS from a proprietary. The procurement requests to redevelop, host and maintain the services for the website development. Before the final implementation of the website a project plan is developed with activities those are individually needed to be completed within the estimated budget and time as well. The developed planning is given below:

Task Name	Duration	Start Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Finish	Resource Names	Cost
Human resource management plan	130 days	Mon 4/9/18	Fri 10/5/18		$17,232.00
Project initiation	30 days	Mon 4/9/18	Fri 5/18/18		$4,832.00
Planning and allocating human resources to the project	5 days	Mon 4/9/18	Fri 4/13/18	Project manager	$560.00
Project feasibility study	6 days	Mon 4/16/18	Mon 4/23/18	Finance manager	$480.00
Website analysis	8 days	Tue 4/24/18	Thu 5/3/18	system analyst, system developer	$1,536.00
Contract with service providers	7 days	Tue 4/24/18	Wed 5/2/18	facility manager, HR manager	$1,120.00
Gathering functional and non functional requirements	5 days	Fri 5/4/18	Thu 5/10/18	Project manager	$560.00
Identifying project management tools and other requirements	6 days	Fri 5/11/18	Fri 5/18/18	system developer	$576.00
Milestone 1: Completio of project initiation phase	0 days	Fri 5/18/18	Fri 5/18/18	Project manager	$0.00
Project planning	58 days	Mon 5/21/18	Wed 8/8/18		$7,824.00
Project scope management plan	8 days	Mon 5/21/18	Wed 5/30/18	facility manager	$640.00
Quality management plan	5 days	Thu 5/31/18	Wed 6/6/18	Project manager ,Sponsor	$1,200.00
Communication management plan	7 days	Thu 6/7/18	Fri 6/15/18	HR manager	$560.00
Allotting project manager	6 days	Mon 6/18/18	Mon 6/25/18	Sponsor	$768.00
Hiring software developer and software analyst	3 days	Mon 6/18/18	Wed 6/20/18	Project manager	$336.00
Procurement management planning	5 days	Tue 6/26/18	Mon 7/2/18	Sponsor ,Project manager	$1,200.00
Facility management planning	7 days	Tue 7/3/18	Wed 7/11/18	HR manager	$560.00
Training and development program planning	8 days	Thu 7/12/18	Mon 7/23/18	HR manager	$640.00
Team management plan development	6 days	Tue 7/24/18	Tue 7/31/18	facility manager, Sponsor	$1,248.00
Process improvement planning	6 days	Wed 8/1/18	Wed 8/8/18	Project manager	$672.00
Milestone 2: Completion of project planning phase	0 days	Wed 8/8/18	Wed 8/8/18	Project manager	$0.00
Project execution	27 days	Thu 8/9/18	Fri 9/14/18		$3,056.00
Executing management plan and revision thereto	7 days	Thu 8/9/18	Fri 8/17/18	system developer	$672.00
Giving project progress review	5 days	Mon 8/20/18	Fri 8/24/18	system developer	$480.00
Identifying project team members	4 days	Mon 8/27/18	Thu 8/30/18	Project manager ,system analyst	$832.00
Contract compliance	5 days	Fri 8/31/18	Thu 9/6/18	HR manager	$400.00
Meeting facility and resource requirements	6 days	Fri 9/7/18	Fri 9/14/18	Project manager	$672.00
Milestone 3: Completion of project execution phase	0 days	Fri 9/14/18	Fri 9/14/18	Project manager	$0.00
Project closure	15 days	Mon 9/17/18	Fri 10/5/18		$1,520.00
Stakeholder signoff	5 days	Mon 9/17/18	Fri 9/21/18	HR manager	$400.00
Post project maintenance planning	4 days	Mon 9/24/18	Thu 9/27/18	Project manager	$448.00
Final project document submission	6 days	Fri 9/28/18	Fri 10/5/18	Project manager	$672.00
Milestone 4: Completion of project closure phase	0 days	Fri 10/5/18	Fri 10/5/18	Project manager	$0.00

2.Creating a responsibility assessment matrix

For each activity, individual human and cost resources are allotted and the RACI matrix for this particular project is mentioned below:

Activity	Project manager	Finance manager	HR manager	system developer	facility manger	project sponsor	System analyst

Project initiation
Allocating human resources to the project	R	R/C	R/A	A	R	C	I
Project feasibility study	R	C	I	R	R	C	I
Website analysis		R	R/C	R/A	A
Contract with service providers	R	C	I	R	R/C	R/A	A
Gathering functional and non functional requirements	R	R/C	R/A	A	R	R/C	R/A
Project planning	R	R/C	R/A	A	R/A	A	R
Project scope management plan				R	C	I
Quality management plan	R	C	I	R	R/C	R/A
Communication management plan	R/A	A	R	C	R/A	A	R
Allotting project manager	R	R/C	R/A	A	R	C	I
Hiring software developer and software analyst	R	C	I	R	R/C	R/A
Project execution phase	R/A	A	R	R/C	R/A	A	R
Executing management plan and revision thereto	R	R/C	R/A	A	R/A	A	R
Giving project progress review	R	C	I	R	R/C	R/A
Identifying project team members	R	R/C	R/A	A	C	I
Contract compliance	R	R/C	R/A	R/A	A	R	R/A
Project closure phase	I	R	C	I	R	R/C	R/A
Stakeholder signoff	R	R/C	R/A	A		R	C
Post project maintenance planning	R	R/C	R/A	R	C	I
Final project document submission	A	R	C	I	R	R/C	R/A

3. Project closure and post implementation report

Project mane	Upgradation of the Archives website
Date	Please fill
Author	Please fill
Project sponsor	Australian Gov
Senior user	Please fill
Senior supplier	Microsoft/OS linux

3.1End project report

Target tolerance	Planned	Actual	Details
Project starting	Based on the project requirement the project manager has planned to start and complete the project within 105 days	Due to lack of experience the project took 130 days for final completion.	The delay behind the project completion was lack of experienced project team members.
Project planning	Development of advanced common use proprietary content management system or open source software	Open source software	Due to lack of project planning components
Project execution	Gathering supporting SLA	SLA gathering	The project time and budget both are absolutely correctly estimated
Project closure	Service requirements gathering	Proposed objectives gained

Human resources	Communication
Project manager	Open inter-organizational communication
Finance manager	Open communication
System developer	Open communication
System analyst	Open communication
HR manager	Open communication

3.2 Project closure reflective report

The project closure report is the final document that displays all the features of the website. In order to prepare this project, initially I have analyzed the features of the existing websites of Archives. Then, I have planned for additional requirements those can eventually resolve the issues that are hampering the project outcomes. For redeveloping the website, I have thought of external hosting for update and post implementation changes. I think the website must add GET, POST, PUT and DELETE data using the concept of Application Programming Interface (API) within the allotted timeframe. Again the API must contain mix official records and user granted content as well. I think the website will be enough user-friendly, compatible, reliable and accessible. In addition to this, I have also thought about the privacy and security of the website which ensures that none of the unauthenticated user will be able to access data from the server. The prototype or authentic design is approved by the project sponsor.

4. Project evaluation report and post implementation report

The final project evaluation and post implementation project implies the human resources, communication and stakeholder area associated to the project “redevelopment of the website of archives”. In order to reduce the workload from the project team members I have divided the total project in small segments and for each segment cost and human resources are allotted also. I think that, for developing the project open communication is the best way to communicate. It will help the project manager and the project team members to communicate with each other. The system developers are responsible to track the day to day technical upgrades. All those technologies should be incorporated to the newly developed system.

4.1 Ongoing risks

Issues ID	Risk summary	Proposed action
Financial risks	Due to incorrect feasibility study the developers faced major commercial risk	At the project initiation phase feasibility study should be done based on the project resources.
Communication error	Intra organizational conflict raised	Open communication should be implemented
Lack of security	Due to adoption of lack of encryption technology in the newly build website, outsiders can easily access data from the server.	Proper encryption algorithm should be incorporated
Web application error	Due to monitoring and controlling error, applications may fail to meet the requirements.	SLA and other license for running the application should be incorporated

5.1 Identification of findings and Lesson learned into future projects

Lesson no	Situation description	Outcome	Impact	Lesson learned
1	Before implementing the redeveloped website it is necessary for the project team members to analyze the existing system.	Meet the preliminarily prepared website objectives.	Positive	I have learned that, database reports for listing and exporting all user generated contents, website visitor statistics are needed.
2	Administration module should have to keep secure	It can remove rater edit all the user added contents.	Positive	Proper encryption mechanism must be incorporated to minimize the
3	Proper delivery of the website application and operation	Deliver a secured and efficient website to the users.	Positive	Proper delivery will lead to create proper orders for the orders.

5.2 Control and tools

Lesson no	Control/ tool used	Positives	negatives
1	Project change management control tool	Yes	–
2	Project claim management	Yes

6. Identification of skill development/training needs to be applied in HR communication and stakeholder management

In order to avoid organizational conflicts and develop the redesigned website for the consumer, proper training programs should be arranged and the applied programs are as follows:

Problem resolving and conflict resolving skills: It is essential for the project team members to have proper conflict resolving and problem resolving capability to make sure that the project is meeting its desired requirements. This skill is very essential as it will help them in reducing issues that the team members refer to various project documents. Professional motivation and leadership of the project managers will help them to gain these skills.

Training and development program: Project training and development program should be arranged by the project manager to make the team members familiar to their job roles. Project managers should process knowledge regarding good conflict skills. Regular conversion and team conversation will help the project team members to keep themselves engage to their job roles.

References:

Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), pp.761-778.

Cagliano, A.C., Grimaldi, S. and Rafele, C., 2015. Choosing project risk management techniques. A theoretical framework. Journal of Risk Research, 18(2), pp.232-248.

Chih, Y.Y. and Zwikael, O., 2015. Project benefit management: A conceptual framework of target benefit formulation. International Journal of Project Management, 33(2), pp.352-362.

de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons. International Journal of Project Management, 33(7), pp.1509-1522.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.

Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.

Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk management methodology for small firms. International journal of project management, 32(2), pp.327-340.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.

Turn in your highest-quality paper
Get a qualified writer to help you with

“ Human Resource Management Plan And Responsibility Assessment Matrix For Project ”

Get high-quality paper

NEW! AI matching with writer