Human Resource Management Plan For Talent Contest Program

Roles and Responsibilities

The project of Talent Contest Program requires the use of a specific human resource management plan for the inclusion of the effective strategies for the development of the program. The talent show program would comprise of using various people for successful carrying out the program and form the development of the operations. The human resource management document is helpful for carrying out the activities of the project for integrating the successful completion of the project operations (Sparrow, Brewster & Chung, 2016). The following document comprises of analysis of the roles and responsibilities of the project team members, organizational chart for the event of Talent Contest Program, and staffing management plan that would be helpful for managing the program of Talent Contest Event. The plan would comprise of the resource accumulation, timeline for the resource utilization, and program schedule.

The benefit of developing the following documentation is for the achievement of the success while completion of the program. The resources of the project would require to be formed for the formation of the program management. The development of the document would help in overcoming any gap and errors formed for the integration of the effective program management. 

The human resources of the project of Talent Contest Program are Analyst, Budgeter, Documenter, Project Manager, Planner, Event Coordinator, Workers, Contractor, Contestants, Anchor, and Audience. The management of the human resources are dependent on the program scheduled for them (Brewster et al., 2016). The description of the resource are given below,

1. Analyst: The analyst is responsible for the analysis of the basic project requirements and form support in the development of the project operations.
2. Budgeter: The budgeter is responsible for the development of a proper project budget and material resource analysis. The budgeter is involved in resource accumulation of the project or program.
3. Documenter: The documenter is responsible for project charter documentation, initiation documentation, and submission of documents and manages the flow of data and information in proper documents.
4. Project Manager: The project manager is responsible for various activities and forms the major activities of the program. The activities of the project that are under responsibility of project manager are signing off the documents, plan approval, search of appropriate site, contestants are sequenced, all contestants are given time for rehearsal, program is completed, and project is closed.
5. Planner: The planner is responsible for the development of proper plan for the completion of the activities of the project and the planner takes care of selection of the plan methodology, developing plan outline, and review of the plan activities.
6. Event Coordinator: The event coordinator would have to form the management of the activities in the Talent Show Program and the activities the event coordinator is responsible for are public invitations, E-vites to specific guests, receiving the RSVPs of the guests, special invite cards for contestant, welcome note, and thank you to the audiences.
7. Workers: The workers have to carry on all the activities like arrangement of the interior of the venue, seating arrangements, lights and stage set up, sound and lights are checked, camera and pyros are simulated, and medical kit for emergency are installed.
8. Contractor: The contractor is external human resource responsible for the activities like sound system and cameras with pyros are installed and generator connection for power backup. They provide support from external to the project. 

The RACI Matrix would be helpful for developing the effective analysis of the activities of the project with respect to the project team members. The project team members would manage the 

Task Name Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Analyst	Budgeter	Documenter	Project Manager	Planner	Event Coordinator	Workers	Contractor
Requirement Analysis	R	C		A		I
Resource Accumulation		R		A	C	I
Project Charter Documentation			R	I	A
Initiation Documentation			R	C	A	I
Submission of documents	I	A	R			C
Signing off the documents		A		R	I	C
Selection of the plan methodology			I	A	R
Developing Plan outline				A	R	C	I
Review of the plan		A	C	I	R
Plan approval	C			R	A	I
Search of appropriate site	C			R
Arrangement of the interior of the venue				C		A	R	I
Seating arrangements				I		A	R	C
Lights and stage set up					C		R	I
Sound system and Cameras with pyros are installed				A	I		C	R
Generator Connection for power backup			C	A			I	R
Public Invitations			I	C		R		A
E-vites to specific guests		I		C	A	R	C
Receiving the RSVPs of the guests				C		R	I	A
Special invite cards for Contestant			A	I		R		C
Contestants are sequenced				R		A	C	I
All contestants are given time for rehearsal	I			R		C	A
Sound and Lights are checked			I			A	R	C
Camera and Pyros are simulated				C	I	A	R
Medical Kit for emergency are installed				C		A	R	I
Welcome Note				I		R	C	A
First half of the program			C		I	R	A
Break			I	R		A	C
Second half of the program				A	C	R	I
Thank You to the audiences		C	A	R		I
Program is Completed		C	A	R		I

 Key:

R – Responsible for completing the work

A – Accountable for ensuring task completion/sign off

C – Consulted before any decisions are made

I – Informed of when an action/decision has been made

Staff Acquisition:

The staffing acquisition for the Talent Contest Program is done by following specific recruitment process and it would comprise of developing the staff sorting in terms of skills, experience, and qualification (Jackson, Schuler & Jiang, 2014). The contractor is also a part of the project and hence the outsourcing of the project activities. 

Human Resource Utilization:

The Human Resource utilization for the project of Talent Contest Program is given below,

Resource Name	Work
Analyst	40 hrs
Requirement Analysis	40 hrs
Budgeter	56 hrs
Resource Accumulation	56 hrs
Documenter	88 hrs
Project Charter Documentation	24 hrs
Initiation Documentation	32 hrs
Submission of documents	8 hrs
Development of the final documents	24 hrs
Project Manager	200.17 hrs
Signing off the documents	8 hrs
Plan approval	8 hrs
Program is Completed	0.17 hrs
Contestants are sequenced	40 hrs
All constentants are given time for rehersal	72 hrs
Search of appropriate site	32 hrs
Final Review of the event	16 hrs
Post Event Meetings	16 hrs
Project is closed	8 hrs
Planner	144 hrs
Selection of the plan methodology	24 hrs
Developing Plan outline	64 hrs
Review of the plan	32 hrs
Event Success Party Planning	24 hrs
Event Co-ordinator	129 hrs
Public Invitations	32 hrs
E-vites to specific guests	24 hrs
Receiving the RSVPs of the guests	40 hrs
Special invite cards for Contestant	32 hrs
Welcome Note	0.5 hrs
Thank You to the audiences	0.5 hrs
Workers	248 hrs
Camera and Pyros are simulated	48 hrs
Medical Kit for emergency are installed	40 hrs
Arrangement of the interior of the venue	56 hrs
Seating arrangements	32 hrs
Lights and stage set up	40 hrs
Sound and Lights are checked	32 hrs
Contractor	56 hrs
Generator Connection for power backup	32 hrs
Sound system and Cameras with pyros are installed	24 hrs
Contestants	6 hrs
First half of the program	3 hrs
Second half of the program	3 hrs
Anchor	6 hrs
First half of the program	3 hrs
Second half of the program	3 hrs
Audience	0.83 hrs
Break	0.83 hrs

The timeline for the resources of the project is given below, 

Program Schedule:

The Talent Contest Program Schedule is given below,

WBS	Task Name	Duration	Start	Finish
0	Talent Contest Program	123 days	Mon 2/5/18	Tue 7/24/18
1	Initial Phase	21 days	Mon 2/5/18	Mon 3/5/18
1.1	Requirement Analysis	5 days	Mon 2/5/18	Fri 2/9/18
1.2	Resource Accumulation	7 days	Mon 2/12/18	Tue 2/20/18
1.3	Project Charter Documentation	3 days	Wed 2/21/18	Fri 2/23/18
1.4	Initiation Documentation	4 days	Mon 2/26/18	Thu 3/1/18
1.5	Submission of documents	1 day	Fri 3/2/18	Fri 3/2/18
1.6	Signing off the documents	1 day	Mon 3/5/18	Mon 3/5/18
2	Planning Phase	16 days	Tue 3/6/18	Tue 3/27/18
2.1	Selection of the plan methodology	3 days	Tue 3/6/18	Thu 3/8/18
2.2	Developing Plan outline	8 days	Fri 3/9/18	Tue 3/20/18
2.3	Review of the plan	4 days	Wed 3/21/18	Mon 3/26/18
2.4	Plan approval	1 day	Tue 3/27/18	Tue 3/27/18
3	Talent Contest Program Event	73 days	Wed 3/28/18	Thu 7/5/18
3.1	Site development	27 days	Wed 3/28/18	Thu 5/3/18
3.1.1	Search of appropriate site	4 days	Wed 3/28/18	Mon 4/2/18
3.1.2	Arrangement of the interior of the venue	7 days	Tue 4/3/18	Wed 4/11/18
3.1.3	Seating arrangements	4 days	Thu 4/12/18	Tue 4/17/18
3.1.4	Lights and stage set up	5 days	Wed 4/18/18	Tue 4/24/18
3.1.5	Sound system and Cameras with pyros are installed	3 days	Wed 4/25/18	Fri 4/27/18
3.1.6	Generator Connection for power backup	4 days	Mon 4/30/18	Thu 5/3/18
3.2	Invitation to the viewers	16 days	Fri 5/4/18	Thu 5/24/18
3.2.1	Public Invitations	4 days	Fri 5/4/18	Tue 5/8/18
3.2.2	E-vites to specific guests	3 days	Wed 5/9/18	Fri 5/11/18
3.2.3	Receiving the RSVPs of the guests	5 days	Mon 5/14/18	Fri 5/18/18
3.2.4	Special invite cards for Contestant	4 days	Mon 5/21/18	Thu 5/24/18
3.3	Rehersals and Final Testing	29 days	Fri 5/25/18	Wed 7/4/18
3.3.1	Contestants are sequenced	5 days	Fri 5/25/18	Thu 5/31/18
3.3.2	All constentants are given time for rehersal	9 days	Fri 6/1/18	Wed 6/13/18
3.3.3	Sound and Lights are checked	4 days	Thu 6/14/18	Tue 6/19/18
3.3.4	Camera and Pyros are simulated	6 days	Wed 6/20/18	Wed 6/27/18
3.3.5	Medical Kit for emergency are installed	5 days	Thu 6/28/18	Wed 7/4/18
3.4	Program is Executed	1 day	Thu 7/5/18	Thu 7/5/18
3.4.1	Welcome Note	30 mins	Thu 7/5/18	Thu 7/5/18
3.4.2	First half of the program	3 hrs	Thu 7/5/18	Thu 7/5/18
3.4.3	Break	50 mins	Thu 7/5/18	Thu 7/5/18
3.4.4	Second half of the program	3 hrs	Thu 7/5/18	Thu 7/5/18
3.4.5	Thank You to the audiences	30 mins	Thu 7/5/18	Thu 7/5/18
3.4.6	Program is Completed	10 mins	Thu 7/5/18	Thu 7/5/18
4	Final Documentation and Post Event Program	13 days	Fri 7/6/18	Tue 7/24/18
4.1	Development of the final documents	3 days	Fri 7/6/18	Tue 7/10/18
4.2	Post Event Meetings	2 days	Wed 7/11/18	Thu 7/12/18
4.3	Final Review of the event	2 days	Fri 7/13/18	Mon 7/16/18
4.4	Event Success Party Planning	3 days	Tue 7/17/18	Thu 7/19/18
4.5	Success Party	1 day	Fri 7/20/18	Fri 7/20/18
4.6	Rewards and Recognition	1 day	Mon 7/23/18	Mon 7/23/18
4.7	Project is closed	1 day	Tue 7/24/18	Tue 7/24/18

Training:

There is no need of training for the project team members. 

The performance review can be done by using the project closure checklist developed by the Project Manager. The review of the performance is done for ensuring that the project team is capable of developing effective project management concepts of development. 

The successful completion of the Talent Contest would result in small success party, certification of appraisal for performance, and recognition in the organization’s newsletter.

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