The main aim of the project is to develop a system that is can provide a web based solution for the Social Media Research Centre. From analysis it is understood that the social media research center requires the website to connect with the people of the organizations for the promotion of the research center among various types of people. The website would be containing all the information about the research center such as the information about the various types of publications of the research center. In addition to this they would also contain information about the research papers of the and also about the various PhD papers that belongs the research center.
The main objectives of the project are:
It is very important that the project objectives and the constrains are successfully met and also it is to be seen that the project is to be completed with the allocated budget and the stipulated time. The allocated budget for the project is 50000 AUD and the stipulated time is 3 months. It is also very important that the project is very efficient and the website provides an efficient user interface. All these would increase the overall efficiency of the social media research center.
Measurable Organizational Value
The main objective of the Social media Research center is to implement a website that would help in promoting the research center and enhance its popularity and reputation. The website would be very beneficial for the research center. They would provide various kinds of benefits such as, providing the information about the researches that are being carried out in the center and also the publication of the research papers that are related to the research papers of the PhD students. It is also to be seen that no additional cost is incurred to the research center to complete the project within the stipulated time.
|
Impact in areas |
Ranking |
|
Social |
Low |
|
Customer |
High |
|
Financial |
High |
|
Operational |
High |
|
Strategy |
Medium |
|
Type |
Value of the project |
|
Better |
The website should provide the clients of the research center with various kind of information and help them in having an user friendly interface so that the data of the research center can be easily accessed by the clients of the research center. |
|
Faster |
The website would allow to the clients to have an easier access to the data and related information to the research center. In addition to this the system would be efficiently faster for the users to access. |
|
Cheaper |
The project is to be completed within the allocated budget. The allocated budget is also very minimal rate of 50000 AUD. Hence, the research center would able to obtain a very efficient solution within a very low budget. |
|
Do more |
The website would able to provide a very significant level of promotion to the research center and also increase the satisfaction of a large number of clients of the research center. |
The appropriate metric for the project that is to be included are:
The implementation of the project is to done within the allocated budget of 50000 AUD.
The project is to be completed within 3 months’ time.
The project is to be completed within June 2017.
The time and the budget that is allocated for the project should not exceed.
In addition to all these the project should be efficient and match all the criteria of the organization.
Acceptance Criteria
The website that is to be designed for the research center should be very efficient and have an user friendly interface. In addition to this the website should meet all the requirements of the research center and should be fully functional within the stipulated time and should be acknowledged by all the stakeholders that associate with the internal operations of the research center. In addition to the project should be properly tested and debugged before being uploaded online.
Assumption and constraints
Before the implementation of the website, some assumptions and constrains are to be kept in mind. There are several constrains of project about the allocated resource and time within which the project is to be completed. In addition to this some assumption are also to made about the research center and the clients of the research center before the implementation of the project.
Cost: The project is to be completed within the stipulated budget of 5000 AUD.
Schedule: The project is to be completed within the allocate time to 3 months and is to be completed before the end of June 2017.
Scope: The website should be fully functional, and the user interface should also be efficient.
Stakeholders List
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Name of the stakeholder and role |
Responsibilities |
|
David Wright |
The Executive officer should work and monitor various procedure of the research center, and also work to achieve the organizational goals and objective of the research center. |
|
Bruce (program manager) |
The program manger helps in managing the different programs that are related to the research centers and he also monitors the different activities of the research center. |
|
Please Fill (Project Manager) |
The project manager is responsible for managing the project and monitoring the overall progress of the project. |
|
Sonia Reed (Application Manager) |
The application manager would look over the various activities of the website and check all the functionalities of the website. |
Lessons Learned
The project provided various types of lessons that can be learned from the website that is to be implemented for the research center. The benefits of a website for an organization can be easily understood on completion of the project. In addition to this the risks that are involved with the project can be easily understood so that they can be avoided in future. In addition to this, proper security measures that are to be applied to website are also learned from this website. The efficiency of the security are easily understood from this website.
Charter Sign off
|
Stakeholder |
Stakeholder’s signature |
|
Executive Officer |
David Wright |
|
Program Manager |
Bruce |
|
Project manger |
Insert your name |
|
Application Manager |
Sonia Reed |
Plan Purpose
The communication plan is used for determining the goals and the objective that are related to the project. In addition to this it also helps the stakeholders to realize their roles and responsibilities.
|
Identification of stakeholders |
Information to be shared |
Frequency of information exchange |
Location of information exchange |
purpose of communication |
Mechanism of communication |
Type of communication |
|
Between Project Manager and program manager |
The project would provide all the required information about the project to the program manager. The technical details and the details about the extra requirements of the projects would be provided to the program manager. |
The information exchange takes place on a Daily basis. |
Conference hall is selected as the venue for the meeting |
The purpose for this communication is to develop procedures for the project to be completed on time within the allocated budget. |
The communication take place both by mail or on a face to face basis. |
Lateral |
|
Between Executive Officer and project manager |
The project would provide all the required information about the project to the executive officer. The technical details and the details about the extra requirements of the projects would be provided to the executive officer. |
The information exchange takes place on a Monthly basis. |
Conference hall is selected as the venue for the meeting |
The main priority in project would the communication in between the project manager and the executive officer. |
The communication takes place via email. |
upward |
|
Between Program manager and the application manager |
The application manager would covey the information about the website to the program manager |
The information exchange takes place on a Weekly basis. |
Conference hall is selected as the venue for the meeting |
Proper communication in between the application manager and the program a manger is required so that they can exchange their ideas about the project among themselves. |
E-mail or face-to-face conversations can take place in between both the parties. |
lateral |
|
Application Manager and project manager |
The application manager and the project manager would discuss the system requirement and the staff requirement of the website for the implementation of the project. |
The information exchange takes place on a Weekly basis. |
Conference hall is selected as the venue for the meeting |
The application manager needs to make the program manager aware of the functioning of the website so that he can incorporate the functions of the website into the organization. |
The communication takes place via email. |
lateral |
|
Between Team member and project managers |
The team members would identify the requirements of the project ad convey the message about their requirements to the project manager. They would also keep on updating the project manager with the overall progress of the project. |
The information exchange takes place on a Daily basis. |
Departmental hall is selected as the venue for the meeting. |
The communication in between the team for the project and the project manager is very necessary, as because the project manager is their leader and good communication should be present in between the leader and his subordinates. |
Face to face conversations take place in between the two parties. |
Upward |
Change Management
|
Changes required |
Procedure of making changes |
Impact |
|
Addition of review option on the web based system of social science research center. |
The project should be thoroughly reviewed and also the research system of the organization should also be thoroughly reviewed before the implementation of the project and setting it online. |
The review would also help the implementers to have a better understanding of the project and the situation that is surrounding the research center. |
|
Resource management |
Although the resources and the time and budget allocations of the project are done even before the start of the project. However, after review there should be a further scope to increase the required for the efficiency of the website and to make it fully functional. |
This process would help the organization to allocate more resources to the project manager if required, and there would be no scope for compromise with the efficiency of the website. |
|
Connecting the website with the social media |
The website that is to be implemented should have an interface which can be used to connect it to the social networking media. |
The interconnection with the social networks would be increasing the reputation of the research center and would help it in promoting the research center visa the implemented website.. |
Meeting Agenda
|
Meetings |
Objectives |
Actions of the team members |
|
Meeting is arranged in order to plan the project appropriately. |
The meeting is to be arranged so that the planning of the project can be done efficiently and all the constrains of the project can also be discussed. |
The team members are required to understand the different constrains of the project and analyze the required resources and inform the project manager accordingly. |
|
Meetings for incorporating different changes in the project |
In case there are changes required to the implementation of the projects the meeting would be useful discuss them in details. |
The team members are required to identify the changes that would be required by the project and inform the higher officials about their requirements. |
|
Meetings for analyzing various challenges that are associated with project |
The meeting would be very useful to identify the risks and challenges that are there during the implementation of the website. |
The team members would responsible to identify all the risks and discuss the possible mitigations with the project manager. |
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