Organizational objectives analysis: Analysis refers to research which has been framed to evaluate the present state of the structural framework of the organization. It also focusses over the current condition of the operational framework of the organization, along with productivity and efficiency. The aim of productivity indicates the evaluation of production and is helpful for organizations producing hard products. Also, efficiency determines the ability of an organization to conduct any operations rapidly and safely (Anantatmula and Rad, 2018).
Policies and practices: In order to bring reform in strategies, it is essential to review practices as well as policies which would help the organization to function properly. It is necessary to make those practices and policies much stronger and quickly accessible by workers. There are several policies such as classifications associated with employment, nondiscrimination, anti-harassment, leave and time off advantages. Moreover, it is also focusing on conduct, punctuality and attendance of workers. Practices and policies are valuable documents which must adapt and grow with the organization. The review gives assurance regarding the effectiveness and consistency of the plans. (Helfat and Martin, 2015)
Researching external trends or events: It is essential to research external events which have a positive impact on the organization. The external events which play important role in influencing the organization are customers, economy, competition, social as well as political conditions (Anantatmula and Rad, 2018).
Reviewing threats, opportunities, performance gaps and management decisions: In order to maintain the proper functioning, organization must discuss several risks as well as opportunities associated with the organization. Both risks and opportunities are classified in terms of financial, customer and internal (Helfat and Martin, 2015). The review of the performance gap would help the business to measure its distance from its objectives. It would also help in determining the knowledge and skills required by the organization to achieve its goals. Furthermore, it focusses over a management decision that plays an essential role in the proper management of the organization.
Consulting with experts, managers and specialist: Proper consultation with managers or experts would help in the implementation of new concepts. Moreover, it would help in transforming specific techniques based on which organization operates. Also, it would help in the acknowledgement of those areas which requires reform along with its impact over organization.
Organizational change is a significant factor for the companies for the development and for competitive advantages. On the other hand, organizational change is also can be incredibly harmful without an appropriate strategy to manage transformational initiatives.
Cost benefit analysis: Cost benefit analysis is a procedure which helps the organizations to analyze projects or systems, decisions and value actuation for the abstract. This model is created by acknowledging the benefits of various kind of actions, which includes addition of appropriate costing method and removing the cost within the benefits (Schofield, 2018).
Communication barriers within organization: Communication is the main key for business. However, if anything goes wrong in this part, the organization may have to face various kind of difficulties such deployment of competitive position and slow growth rate. The major difficulties are semantic problems, lack of strategies, cultural barriers, wrong assumptions, selective perception, socio-psychological barriers, emotions, filtering, unnecessary information, poor retention and goal conflicts.
Mitigation strategy: The mitigation strategy has been built up based on three major required components such as mitigation action, mitigation goals and a strategic implementation plan. These enable the framework to prioritize, implement and identify the measures to decrease hazard risks. There are four main mitigation strategies which can help any organization or company to detect and take necessary steps against the threats, such as avoidance, acceptance, control or reduction and transference (Sawik, 2019).
Change Management Plan: A change management plan represents the roles and activities to control and manage change on the time of control and execute project stage. Change is being measured based on the project baseline that describes in details about the project’s budget, scope, schedule and strategies to manage issues, risk, quality and change (Carnall, 2018).
Approval from authorities: In change management strategy, the protocol of approving provides any individual the power to control the change. Therefore, on the time of evaluation the change management structure, it always should keep on mind that the process should always approved by a high authority. The higher authority in any organization has the enough experience, knowledge and quality to approve the proper structure of a change management.
Protocol: The adequate plan for change management is those who mainly focus on the elements of human behaviour. It has been noticed that the employees are one of the most affected subjects by the organizational change. However, the decision of the employees to become hold-outs, adopters and instigator of change may have a significant impact on long- and short-term success of projects about business improvement (Tidd and Bessant, 2018).
Communication or education plan for promoting changes and minimizing losses: Some specific methods or tactics need to be adopted for bringing reforms and reducing losses. Communicating change plays an essential role in the organization, and it must be systematic and structured (Jones, 2017). It must be strong enough since poor communication can create rumours which would further generate resistance towards reform. These kinds of resistance would generate loss; hence, in order to minimize the damage, this plan needs to be proactive (Ocasio, Laamanen and Vaara, 2017).
Consulting groups or individuals for inputs to change the procedure: In order to bring changes in the process, it is essential to consult with proper groups or individuals to manage the data in bringing changes. It would further help in defining the changes along with the determination of its impact. (Helfat and Martin, 2015)
Identified barriers for communication plan: Various companies increase difficulties into the organization because of the communication issues. There are five major barriers which can occur into an organization such as cultural diversity, status differences, physical separation, cultural diversity and language.
Interventions and activities of communication within organization: Communication is a major factor within organizations. One-to-one communication also can be replete with misunderstandings and challenges. However, with the help of purposeful communication and concentrating on relationships and results, an organization can benefit itself with effective strategies for communication to produce relevant results with various audiences. The effective strategy of communication is Two-way, Results-Driven, Multi-Channelled, Open and Inclusive.
Strategies for Communication Barriers: The procedures for communication are majorly promote listening activities or listening with the moto to enhance a clear understanding of concern of the speaker and also able to communicate clearly about the interest of the listener. The strategies for better communication are the following:
Listen: Listening is an essential factor in understanding the speaker’s thoughts essence such as significant ideas, the meaning of the content and details.
Stop: It is very important to concentrate on the thought and feelings of the other individual. A crucial factor to keep in mind is to give full attention to the speaker.
Look: Paying attention towards the non-verbal messages, without being distracted is also a significant priority. It is imperative to notice non-verbal cues and body language for enabling a better understanding of the speaker’s content.
Asking questions: An important aspect to clarify the communication misunderstanding is asking questions. It also shows the interest of an individual towards the business.
Evaluation and review about the change: Internal communications leadership and professionals can allocate the internal motivators into the commitment phase. In this modern time, it is very important to motivate and encourage the employees with the optimistic massages such as how far can the organization go in future and achieve the required goal successfully with the positive performance of the employees.
Modification of the project plan: The project plan can be defined as a synopsis which describes the required objectives, schedule, resources as well as staff. The modification would help in the proper functioning of the organization. It also helps in accurate productivity and improvement in credibility among consumers. The adjustment of the project plan would help in the reduction of stress among workers or vendors and help the organization to generate more profit (Anantatmula and Rad, 2018).
References
Anantatmula, V. and Rad, P. (2018). Role of Organizational Project Management Maturity Factors on Project Success. Engineering Management Journal, [online] 30(3), pp.165-178. Available at: https://www.tandfonline.com/doi/full/10.1080/10429247.2018.1458208 [Accessed 10 Oct. 2019].
Carnall, C. (2018). Managing Change. 1st ed. Routledge.
Helfat, C. and Martin, J. (2015). Dynamic Managerial Capabilities. Journal of Management, [online] 41(5), pp.1281-1312. Available at: https://journals.sagepub.com/doi/abs/10.1177/0149206314561301?journalCode=joma [Accessed 10 Oct. 2019].
Jones, P. (2017). Communicating Strategy. [online] Available at: https://www.taylorfrancis.com/books/9781315259840 [Accessed 10 Oct. 2019].
Ocasio, W., Laamanen, T. and Vaara, E. (2017). Communication and attention dynamics: An attention-based view of strategic change. Strategic Management Journal, [online] 39(1), pp.155-167. Available at: https://onlinelibrary.wiley.com/doi/full/10.1002/smj.2702 [Accessed 10 Oct. 2019].
Sawik, T. (2019). Disruption mitigation and recovery in supply chains using portfolio approach. Omega, [online] 84, pp.232-248. Available at: https://ideas.repec.org/a/eee/jomega/v84y2019icp232-248.html [Accessed 10 Oct. 2019].
Schofield, J. (2018). Cost-Benefit Analysis in Urban and Regional Planning. 1st ed. Milton: Routledge.
Tidd, J. and Bessant, J. (2018). Managing innovation. 6th ed. Wiley.
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