In this current era of technology automated system has become one of the most vital solutions for the business organizations to gain competitive advantages and structured commercial revenue as well. It is necessary for any business organization to design an automated Information System for their company to resolve previous security and manual data entry level errors. For this specific report the chosen case project is “Implementation of Information system in Woolworths Limited”.
The targeted company is required to convert their traditional data management system into an automated data system. For the chosen case project a project charter considering a systematic literature review will be illustrated. In addition to this, a WBS and a schedule plan is also developed for the case project that has to be designed. Not only this but also a network diagram for the project is also represented in this report.
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Name of the project: Implementation of Information system in Woolworths Limited |
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Project goal To design an automated system over manual data management system existing that is already existing in Woolworths Limited |
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Project objectives To develop a secured automated Information System (IS) for the company To gain huge numbers of consumers from Australia and New Zealand through both the online and offline business operations To reduce the overall rate of business level risks |
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Project budget: The total budget estimated for the project is $ 54,000 |
Project duration: The project is expected to be completed within 6 months |
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Project scope After analyzing the existing operational and functional issues of Woolworths Limited an Information System (IS) is required to be designed. With the help of IS the company will be able to serve a secured system to their consumers in terms of reduced rate of risks and time efficiency. In order to retrieve any information and financial consumer details the issues of time consumptions will be diminished. Through the help of the final project document the goal and objectives of any specific project will become more prominent to the project manager and other members associated to the team. |
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Project assumptions It has been assumed that the project will be completed within 6 months and according to the detail design of the Information System (IS), the project needs $54,000 budget for its successful completion. The consumers will be able to book for their desired food products online and also can also pay online with secured payment options. |
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Project Milestone The project is expected to be completed through following five different phases such as project initiation, project planning, execution, control and monitoring and closure. The details of the project team members are as follows:
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Several systematic featuring benefits are associated to Information System. According to Binder, (2016) from the context of emerging technology and emerging innovation the strategic enablers will be able to gain competitive advantages and commercial revenue at the same time. Permana, (2015) stated that, emerging technology has many strategic business level benefits that diminishes the operational and functional project risks. The organizational decision makers can also take quick strategic decisions for their companies to demonstrate the profits of executive skills and commitments as well. The benefit matrix can also be used for demonstrating the profit of IS strategic planning. This specific matrix indicates the necessity of formalized planning process. After the implementation of the IS system four to five months are required to gain formalized benefits from it.
Real world business benefits help the employees to understand the effective functional approaches available through the information system and the way through which it increases the business efficiency and effectiveness (Schwalbe, 2015). The Information System has the ability to make business integration to support the coordination of work that are associated to different parts of the business organization to measure the way through which the system integration helps the business organization. In order to examine the business issues different models are applied by the business owners. It has been found that there are many business level benefits associated to the implementation of the Information system (Tomanek & Juricek, 2015). The benefits can be generated from the information System (IS) are as follows:
Give maximum amount of commercial benefits: In order to gain maximum commercial profit from the company they need to manage their consumers from different geographical boundaries first with an on-time, quality delivery of food products. As much quality food they will be able to deliver to their consumers that much numbers of new consumers they will be able to grab (Machado, Pinheiro & Tamanini, 2015). The capacities of the company will be exploited drastically with the implementation of a strategic and advanced Information System (IS) in the organization. The effectiveness of the overall business will increase a lot with the change of a manual data management system with an automated Information system.
Secure online transaction: The Information System (IS) delivers security also and the consumers can easily transit money for their products with cash on delivery or online debit card and credit card payment also.
Improved communication approach: The approach of communication will increase a lot with the implementation of the information system in the business organizations. Gathering and distribution of information is a very important part of any organization to make all the employees familiar about the system process details (Hornstein, 2015). The combination if information system and information technologies will effectively help to track the information distribution and information projections as well. IS can deliver quick information to the employees and to the consumers whenever, required. Globalization is possible by mitigating the cultural gap within the organization.
Availability: The consumers can avail their desired food products at their doorstep regardless of their location and time. They can even book for their products anytime. The business and service delivery approach becomes more convenient.
Cost effectiveness and higher productivity: The rate of business effectiveness increases a lot along with a higher level productivity (Joslin & Müller, 2015). It means the consumers can easily ask for their food products and the total price of the product they can also give through online transaction.
Figure 1: WBS of implementation of Information System in Woolworths Limited
(Source: Created by author)
For developing any project it is crucial for any business organizations to consider a specific project development life cycle methodology. Based on the project details the most suitable project development life cycle should be adopted by the project managers. Among the most widely used project development lifecycles agile, spiral, waterfall are mostly used.
The iterative waterfall model cannot proceed further if the previous stage is successfully completed rather all testing and modification should be done at the same design phase. The chances of defect multiplication can be completely reduced with this model. As compared to other models this is much effective from the business perspectives. Thus, among these models the company should adopt the iterative waterfall model.
The project head and the other stakeholders associated to the project are needed to follow the project schedule to complete the IS implementation project within estimated cost and time. Besides this the resources are also allowed to perform their allotted job roles within budget and time phase also. The details of the time and budget are shown in the below table:
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WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
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0 |
Information System implementation in Woolworths Limited |
180 days |
Mon 5/7/18 |
Fri 1/11/19 |
$51,840.00 |
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1 |
Project initiation |
54 days |
Mon 5/7/18 |
Thu 7/19/18 |
$15,792.00 |
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1.1 |
Developing project objectives |
12 days |
Mon 5/7/18 |
Tue 5/22/18 |
Project manager |
$3,264.00 |
|
|
1.2 |
Project scope statement preparation |
10 days |
Wed 5/23/18 |
Tue 6/5/18 |
2 |
operation manager |
$2,800.00 |
|
1.3 |
Requirements gathering |
12 days |
Wed 6/6/18 |
Thu 6/21/18 |
$4,608.00 |
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1.3.1 |
Project functional requirements gathering |
12 days |
Wed 6/6/18 |
Thu 6/21/18 |
3 |
development team members |
$1,728.00 |
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1.3.2 |
Non functional requirements gathering |
12 days |
Wed 6/6/18 |
Thu 6/21/18 |
3 |
system developer |
$2,880.00 |
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1.4 |
Consumers business need analysis |
20 days |
Fri 6/22/18 |
Thu 7/19/18 |
5,6 |
system analyst |
$5,120.00 |
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1.5 |
Milestone 1: Completion of project initiation phase |
0 days |
Thu 7/19/18 |
Thu 7/19/18 |
7 |
Project manager |
$0.00 |
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2 |
Project planning |
30 days |
Fri 7/20/18 |
Thu 8/30/18 |
$10,256.00 |
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2.1 |
Budget planning |
10 days |
Fri 7/20/18 |
Thu 8/2/18 |
8 |
Finance manager |
$2,000.00 |
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2.2 |
Project time scheduling |
10 days |
Fri 8/3/18 |
Thu 8/16/18 |
10 |
Project manager |
$2,720.00 |
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2.3 |
Risk management planning |
12 days |
Fri 8/3/18 |
Mon 8/20/18 |
10 |
operation manager |
$3,360.00 |
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2.4 |
Communication management planning |
8 days |
Tue 8/21/18 |
Thu 8/30/18 |
12,11 |
Project manager |
$2,176.00 |
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2.5 |
Milestone 2: Completion of project planning phase |
0 days |
Thu 8/30/18 |
Thu 8/30/18 |
13 |
operation manager |
$0.00 |
|
3 |
Project execution |
61 days |
Fri 8/31/18 |
Fri 11/23/18 |
$15,520.00 |
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3.1 |
Prototype design of the Information system |
46 days |
Fri 8/31/18 |
Fri 11/2/18 |
$9,760.00 |
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3.1.1 |
Features incorporation to the Information System |
26 days |
Fri 8/31/18 |
Fri 10/5/18 |
$6,880.00 |
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3.1.1.1 |
coding |
10 days |
Fri 8/31/18 |
Thu 9/13/18 |
14 |
system developer |
$2,400.00 |
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3.1.1.2 |
Modeling |
16 days |
Fri 9/14/18 |
Fri 10/5/18 |
18 |
operation manager |
$4,480.00 |
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3.1.2 |
Connection to database management system for storing data |
20 days |
Mon 10/8/18 |
Fri 11/2/18 |
19 |
development team members |
$2,880.00 |
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3.2 |
Incorporating Graphical User Interface |
15 days |
Mon 11/5/18 |
Fri 11/23/18 |
17,20 |
development team members ,system developer |
$5,760.00 |
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3.3 |
Milestone 3: Completion of project execution phase |
0 days |
Fri 11/23/18 |
Fri 11/23/18 |
21 |
Project manager |
$0.00 |
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4 |
Project control and monitoring phase |
22 days |
Mon 11/26/18 |
Tue 12/25/18 |
$7,328.00 |
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4.1 |
Unit testing of the Information System |
10 days |
Mon 11/26/18 |
Fri 12/7/18 |
22 |
system tester |
$2,240.00 |
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4.2 |
Integrated testing of the Information System |
10 days |
Mon 12/10/18 |
Fri 12/21/18 |
24 |
system developer |
$2,400.00 |
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4.3 |
Acceptance testing of the Information System |
12 days |
Mon 12/10/18 |
Tue 12/25/18 |
24 |
system tester |
$2,688.00 |
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4.4 |
Milestone 4: Completion of project control and monitoring phase |
0 days |
Tue 12/25/18 |
Tue 12/25/18 |
25,26 |
Project manager |
$0.00 |
|
5 |
Project closure |
13 days |
Wed 12/26/18 |
Fri 1/11/19 |
$2,944.00 |
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|
5.1 |
Project stakeholder’s signoff |
2 days |
Wed 12/26/18 |
Thu 12/27/18 |
27 |
Project manager |
$544.00 |
|
5.2 |
Final project document submission |
6 days |
Fri 12/28/18 |
Fri 1/4/19 |
29 |
operation manager |
$1,680.00 |
|
5.3 |
Post project maintenance planning |
5 days |
Mon 1/7/19 |
Fri 1/11/19 |
30 |
development team members |
$720.00 |
|
5.4 |
Milestone 5: Completion of project closure phase |
0 days |
Fri 1/11/19 |
Fri 1/11/19 |
31 |
Project manager |
$0.00 |
Figure 2: Gantt chart of implementation of Information System in Woolworths Limited
(Source: Created by author)
Figure 3: Network Diagram of implementation of Information System in Woolworths Limited
(Source: Created by author)
References
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Gold, B., & Vassell, C. (2015, November). Using risk management to balance agile methods: A study of the Scrum process. In Knowledge-Based Engineering and Innovation (KBEI), 2015 2nd International Conference on (pp. 49-54). IEEE.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Machado, T. C. S., Pinheiro, P. R., & Tamanini, I. (2015). Project management aided by verbal decision analysis approaches: a case study for the selection of the best SCRUM practices. International Transactions in Operational Research, 22(2), 287-312.
Permana, P. A. G. (2015). Scrum method implementation in a software development project management. International Journal of Advanced Computer Science and Applications, 6(9), 198-204.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.
Tomanek, M., & Juricek, J. (2015). Project risk management model based on PRINCE2 and SCRUM frameworks. arXiv preprint arXiv:1502.03595.
Turner, R. (2016). Gower handbook of project management. Routledge.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley
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