Implementing E-learning System In An Educational Institution: Advantages, Objectives, SWOT Analysis, And Industry Standards

Advantages and disadvantages of current system over the E-learning

In this new age of technology people wants relevant, mobile, self paced and well as personalized learning contents. The implementation of online learning application resolves all the issues of the existing traditional learning approach. For this specific report the chosen university, has around 1500 student is Bond University. This university is interested to implement an E-learning app to engage the students and grow their interest in the subjects. The institution has signed the contract with Mind inventory app Development Company to implement the E-learning application. The advantages and disadvantages of the E-learning app are as follows:

Comparison

After comparing the current operational practices of the education institution using E-learning approach and the institutions which are using the concept of traditional learning different factors have been identified those can be successfully compared. The E-learners can use the learning platform to share their knowledge and idea with the others. Regardless of time and location learners can use this app. Even the intuition can also communicate with the teachers who belong to other geographical boundary. This approach is faster and costs lesser than the traditional education system.

On the other hand, the traditional learning is time consuming and costlier also. The fees for the semester or the courses are higher than online learning. Not only this, but also the competitive sequence are also very high. Basically this can be identifies that online learning can minimize the issues of traditional learning.

Advantages

• Whenever place and time related challenges are taken into consideration the E-learning system is identified as the flexible solution (Reddy et al.2017). The learners get opportunities to select time as per their wish and on the other hand, the system also delivers necessary information accordingly to the learners.
• The knowledge and qualification efficacy enhances due to the easy information access ability
• The mutual learning platform helps to establish a strong relationship between the service providers and the learners. The sustainable learning improves the communication ability and gives high interactive opportunities among the learners.
• The difference among all the consumers can be identified whenever, the rest of the courses are prepared to be reviewed (Oyelere et al.2018). Again the scarcities between the staffs and teachers are also reduced with the E-learning app.
• Self pacing is allowed by this cost effective E-learning app. Regardless of time and location the learners can access the available information through this app.   

Disadvantages

• The E-learning app allows the learners go through remoteness, lack of interaction and contemplation (Pham, Fucci and Maalej 2018). In order to decrease the affects huge skills and knowledge regarding time management is required which is other disadvantage for the online E-learning app users.
• It fails to present the approach of face to face interaction therefore, the traditional way of communication is interrupted as the users experience the E-learning app.
• If any unethical activities took place in the system then that cannot be easily detected, controlled and regulated accordingly.
• The role played by the universities in socialization are partly deteriorate including the role of the instructors (Hadullo, Oboko and Omwenga 2018)
• This approach of learning may mislead the system associates including the learners and instructors also the practical role plays are also interrupted.  

Objectives

• To give the learners an independent platform where both the learners and the instructors can share their point of views and ask for to resolve all the learning level difficulties
• To give the learners an easy updates along with easy manageability, flexibility and consistency at the same time
• To increase the retention of the learners and to give a cost effective platform regardless of the location and time of usage

Implication

In order to implement the E-learning system for both the international and local students, Bond University has signed a contract to Mind inventory online learning app development Company. In order to design and implement the online E-learning app the project manager has assigned a project team (Chung and Khor 2015). The members of the project team are required to serve their assigned job roles to successfully deliver the online app to the university.

Bond University is located in Australia but the numbers of students associated to the university are 1500. Due to the less numbers of students the university used to apply the traditional teaching learning approach which was negatively influencing the communication structure of the University (Crespo et al. 2016). The traditional system has a time and location boundary. In order to resolve the identified issues the University has decided to design and implement a new system (in terms of online learning application). The change will be implemented following the below stages:

• Project team allocation by creating project vision documentation
• Communication for resolving the obstacles
• Quick wins for maturing the necessary changes
• Integration of necessary changes

After analyzing the factors that are to be incorporated for designing the change management program to deploy the E-Learning system application a SWOT analysis is done in the below section to justify the report. The details SWOT analysis is elaborated as follows:

SWOT analysis for the system justification

SWOT analysis
Strength · Process in complete functional agreements that incorporates some valid characteristics of the learners (Crespo et al. 2016). · The E-learning app is characterized through flexibility, respective mobility and independencies. · This system offers considerable customization opportunities and great diversity. · It also provides different intuitive characters such as audio, video version of messages corresponding to graphics, animation and complex simulation as well (López et al. 2016). Not only this but also the multimedia presentation, process of recreation, cognitive process of connectivity gives technical opportunities to the users (Chung and Khor 2015). · Collaborative learning can also be achieved by this online learning app.	Weaknesses · For this app the compatibility is very much insufficient in between the psychological components and the technological design. · Both the autonomy and the agility of the system are relative to each other as a result is can create trap for both the teachers and the learners. · Only specific learner group and teaching staffs can operate the E-learning app (Fallon and Brown 2016). · The customized system does not allow all the educational services associated to the learning app system.
Opportunities · Opportunities are available for further expansion of the technologies · Radical transformation are available in terms of technical visibility and reliability · The demand from the marketers end increase due to the relatively lower cost.	Threats · The positive role of technology gets inflated that ay also generate different  negative impact on the new system · Insufficient rate of motivation is referred to as a major treat for the E-learning app which leads to contradictory affects · Due to lack of understanding the rate of student dropout increases (Oyelere et al. 2018) · The other threat that may also interrupt the success of the E-learning app is inadequate normative as well as legislative base existence (Hong et al. 2017).

In order to design the E-learning app the standards that are to be designed include courseware design and technical standards. The technical standards are comprises of SCORM, AICC and W3C WCAG on the other hand the course ware standards are comprises of design standards (instructional), visual standards for design, media level design standards, writing as well as assessment standards (Hadullo, Oboko and Omwenga 2018).

Objectives and implications of introducing new system

The design outline of the app will be measured according to two different components such as system quality, quality of the information and quality of the services. Clients are referred to as the most important assets for the business operations and functionality therefore, services of necessary actions are very much crucial (Dacko et al. 2015). Quality concern, technology dependencies are the components roles to be considered for the project success. Not only this but also learning model and learning control are the implication composition requires for the successful delivery of the E-learning app for Bond University.

Justification for the method

The instructional standards of design will make help to design the objectives, activities and the assessment design of the system. The visual standards can incorporate the GUI to develop a user friendly app. On the other hand the technical standards pertain to portability as well as interoperability of the system. It is also determined that, with the help of the content accessibility guidelines the complexity of the E-learning app and the disadvantages of traditional education system can be diminished (Halim, Ariffin and Sugathan 2018). All the learning elements used by both the teachers and the learners ensure their confidentiality from the outsiders.  This method of advanced learning can ensure the consistency of the design across modules as well as design of the application.

At the project initiation phase the total budget for the design and development of the system should be developed by Mind inventory and based on that the sponsors are requested to invest capital for the developers. The total rate of in store projection should have to remain unchanged. All the project milestones are needed to be performed professionally by the project manager and the project team members. The total budget that has been estimated for the successful accomplishment of the project is $80,000. From the project assumptions it is determined that, after 5 months of the system development the Bond University will start gaining positive ROI from the overall investment (Reddy et al. 2017). However, in order to make the app feasible the basic three components those are to be considered by the project developers include the technical infrastructure, target market, system affordability, project schedule and market strategies.   

References

Chung, S.H. and Khor, E.T., 2015. Development of interactive mobile-learning application in distance education via learning objects approach. In New Trends in Intelligent Information and Database Systems (pp. 373-380). Springer, Cham.

Crespo, B., Rey, G., Míguez, C., Míguez Tabarés, J.L. and De Lara, J., 2016. Development of a new android application to remotely control a micro?cogeneration system as e?learning tool. Computer Applications in Engineering Education, 24(4), pp.497-507.

Dacko, A., Leung, L., Mohad, M. and Vandeloo, M., 2015. Making it personal: Understanding the online learning experience to enable design of an inclusive, integrated e-learning solution for students. eLearning Papers, 42(1), pp.1-14.

Fallon, C. and Brown, S., 2016. E-learning standards: a guide to purchasing, developing, and deploying standards-conformant e-learning. CRC Press.

Hadullo, K., Oboko, R. and Omwenga, E., 2018. Status of e-learning Quality in Kenya: Case of Jomo Kenyatta University of Agriculture and Technology Postgraduate Students. The International Review of Research in Open and Distributed Learning, 19(1).

Halim, F.A.A., Ariffin, M.M. and Sugathan, S.K., 2018. Towards the Development of Mobile App Design Model for Dyscalculia Children in Malaysia. In MATEC Web of Conferences (Vol. 150, p. 05016). EDP Sciences.

Hong, J.C., Tai, K.H., Hwang, M.Y., Kuo, Y.C. and Chen, J.S., 2017. Internet cognitive failure relevant to users’ satisfaction with content and interface design to reflect continuance intention to use a government e-learning system. Computers in Human Behavior, 66, pp.353-362.

López, A.J., Zorrozua, I.L., Ruiz, E.S., Rodríguez-Artacho, M. and Gil, M.C., 2016, April. Design and development of a responsive web application based on scaffolding learning. In Global Engineering Education Conference (EDUCON), 2016 IEEE (pp. 308-313). IEEE.

Oyelere, S.S., Suhonen, J., Wajiga, G.M. and Sutinen, E., 2018. Design, development, and evaluation of a mobile learning application for computing education. Education and Information Technologies, 23(1), pp.467-495.

Pham, Y.D., Fucci, D. and Maalej, W., 2018, June. A first implementation of a design thinking workshop during a mobile app development course project. In Proceedings of the 2nd International Workshop on Software Engineering Education for Millennials (pp. 56-63). ACM.

Reddy, L., Baghaei, N., Vermeulen, G., Hilton, C. and Steinhorn, G., 2017. Designing mobile applications for Positive Behaviour for Learning (PB4L) pedagogy.