Information Systems Analysis And Design : Labs Organization

Describe about the Information Systems Analysis and Design of Labs Organization.

 

This report is focused on Australian Labs organization that offers the clients with lab testing services along with doctors and supports medical businesses. Jim Larsen, the head technician of Australian Labs has suggested changing the Inventory tracking system as it is outdated. This report is aimed to introduce a new Inventory tracking system for Australian Labs that will offer updated information system with the use of barcodes and modern database for keeping track of the request by customers.

The objectives of the project are prepared as below:

• To develop a new Inventory tracking system for Australian Labs
• To evaluate and analyze the functional and non-functional requirements of the system
• To record the requests of customers and provide updated information to them about orders

Rapid application development (RAD): This methodology is utilized when a framework is made and it is modularized inside time of two-three months. It decreases the development time and expands the feasibility to use components of the system.

Agile Methodology: It is defined as a reasonable methodology utilized for the development of systems. The prerequisites of resources are less and the usefulness of the framework is created quickly (Krajewski, Ritzman and Malhotra 2013). It is such a way to deal with programming conveyance, which fabricates programming incrementally from starting to convey everything at one time, close to the completion.

System Analysis

At first to initiate the framework examination knowing the prerequisites of the stakeholders is vital. Subsequent to gathering information of the prerequisites the necessity investigation are completed. A methodology of prerequisite investigation where issues confronted amid improvement is evaluated (Li et al. 2012). At that point, in the data model examination, the information components and their practices are analyzed. After that, the output of the past examination is taken as the functional analysis of entity input.

1. Open source software
2. Information technology service firms
3. Packaged software providers
4. Vendors of the enterprise solution software
5. Application service provider
6. In-house development
7. Cloud computing

With a specific end goal to purchase an off-shelf alternative for programming, the organization ought to look at the items and its merchants (Chang and Seibert 2014). The criteria, which are utilized, for example, cost, support from seller, usefulness, adaptability, time of reaction, simplicity of establishment and documentation.

In the given contextual investigation, off-the-rack programming ought to be utilized for execution of inventory system framework as it has the accompanying applications:

Spreadsheet software: It uses to ascertain the stock control framework, organization’s records and installments.

Database software: It keeps the client’s records, sales order as well as records transaction (Stair and Reynolds 2013).

Web Design software: It makes individual and additionally business websites.

Word processing software: It composes the reports, letters to clients.

Functional Requirements

The fundamental guideline of the Inventory tracking framework is to raise the offers of Australian Labs by making inventory of stock, subtle elements of the purchase by clients and dealers at the lab and details of receipt (Chang 2016). The accompanying are the required functionalities that will served by the system:

Requirement Name	Description
Log-in	Enables the Inventory manager for logging in to the system.
Password change	Enables the Inventory manager with provision to change password of user accounts.
Status review	Facilitates the salespersons to view status of the inventory items.
Checking of Receipt	It provides an option for checking of receipts.
Searching of items	It will enable the users to search for items in the inventory.
Sold item view	Enables the selling of items to the customers.
Feedback review	This function will allow the customers to provide feedback and facilitate the salespersons to review.
Checking of stock	Allows checking of items stock within the inventory.
Checking status of inventory	Allows the inventory manager to check for status and details of inventory in the system.
Report validation	Allows authenticating the report for inventory.
Generation of trend	Facilitates the inventory manager to create trend.
Report View	Allows the inventory manager to review the final inventory reports.

Non-functional requirements

The Inventory tracking system must be operated by Inventory manager for 24 hours every day in a week. The requirements that are non-functional in the Inventory tracking system are as per the following:

Security: There ought to be provision for password protection using cryptography techniques in the system to prevent it from unauthorized access (Baskerville and Wood-Harper 2016). In addition to it, the system will alert the concerned authority in case wrong username or password is entered for three times consecutively.

Execution: The system ought to react when the approved client gives the username and secret key. The system ought to react inside less than 2 seconds.

Accessibility: The system should have 4-5 clients and they ought to utilize the system amid the working hours.

The reason for analysing Cost benefit is to assess the budget required for the project and analysing whether it is suitable to undertake as well continue to develop the Inventory tracking system. It is ideal as a planning tool for businesses that can be utilized to include and analyse the presumable expenses and in addition, advantages of the activities with a specific end goal to choose that gives profit (Power, Sharda and Burstein 2015). The goal of this analysis is to think about the tasks involved in this project in terms of cost. The analysis is based upon monetary expenses and benefits that will be offered by the project.

Cost benefit analysis
	Year 0	Year 1	Year 2	Year 3	Year 4	Year 5
Net economic benefit	$0	$40,000	$40,000	$40,000	$40,000	$40,000
One time cost	$80,000	$0	$0	$0	$0	$0
Recurring cost	$0	$25,000	$25,000	$25,000	$25,000	$25,000
Net cash flow	$80,000	$65,000	$65,000	$65,000	$65,000	$65,000
Discount factors
Discount rate	10%
Year Index	0	1	2	3	4	5
Discount factor	1	0.909090909	0.826446281	0.751314801	0.683013455	0.620921323
Discounted flows
Cost	$80,000	$22,727	$20,661	$18,783	$17,075	$15,523
Benefit	$0	$36,364	$33,058	$30,053	$27,321	$24,837
Net	$80,000	$59,091	$53,719	$48,835	$44,396	$40,360
Cumulative	$80,000	$139,091	$192,810	$241,645	$286,041	$326,401
Net present value	$246,401.14

Table 1: Table Caption

Work Breakdown Structure

Figure 1: Project Work Breakdown Structure

Gantt chart

FIGURE 2: Inventory Tracking Information System Project

A Work Breakdown Structure (WBS) groups the activities and additionally deliverables inside the project. It is utilized to evaluate the critical path of the undertaking activities and afterward creating a timetable for the project. After development of the project plan, Gantt chart is utilized for graphical representation of the schedule.

System Goals

The goal of the Inventory tracking framework is to provide the staffs with obligation and minimization of the stock outs. It tracks and reviews the offers given by Australian Labs. It similarly comes about for precision of inventory systems (Vieru and Rivard 2014). It will probably keep update of the stock database.

System Requirements

The framework prerequisite is to help in the client’s question whether the required thing is in the stock and the stock administrator sees the interest of the things.

System Scope

The extent of the framework is to build up their obsolete Inventory tracking framework keeping in mind the end goal to build up their day-by-day deals, instalment and additionally support of the things (Rubython and Maiden 2014). It plays out the mechanization of the stock items deliberately.

Discussion

The schedule of the project is sensible, as the objective of the undertaking arrangement is to complete the task inside time and in addition within the estimated budget. It follows all the guidelines for the project and takes after the principles and controls of the Australian Labs.

Involvement of Stakeholders

The inner partners are workers, Inventory manager, governing body and financial specialists. The outside partners are buyers, suppliers and controllers.

Three traditional procedures to gather data amid investigation

Observing the users: It includes observing individuals to investigate their working. Direct perception is best when point-by-point strategies are reported (Highsmith 2013). This procedure is investigative as it gathers essential data. The primary point of this strategy is that it provides detailed level investigation, which accomplishes the hierarchical objectives.

Direct Survey: It includes with outlining of inquiries and additionally figures out who are reacting to it. It is best when the greater part of individuals are included.

Report Analysis: It recognizes composed strategies, reports and different records to distinguish the information that would focus on the present framework.

Observing the Users: It gets to the circumstances when the inquiries and in addition meetings are difficult to lead. It is solid on legitimacy and in addition top to bottom comprehension of the investigation (Roetzer et al. 2013). It is an immediate strategy for gathering the information and in addition data. The information, which are gathered utilizing this strategy, is extremely solid. It enhances over the exactness of the exploration results.

Direct Survey: It gives useful information and expansive measure of information are assembled from vast figure of populace in brief period (Gnanasankaran et al. 2013). The result of this poll method is that it gives evaluated results by utilization of software package and analyst.

Report Analysis: This strategy is utilized to research basic leadership and allotment of assets. It overcomes with the troubles of the investment by empowering them (Baskerville and Wood-Harper 2016). The information are gathered from the scholastic writing, manuals help them to gather exact information.

From this report with the project plan, an Inventory Tracking Information System can be developed for the Australian Labs so they can meet with the system prerequisites of the lab. The conceivable limitations are time and expenses required to complete this project. Inside the evaluated time and budget, every one of the exercises ought to be done with the goal that they can accomplish the project in time.

It can be inferred that the proposed Inventory tracking system will be helpful for the clients, as it will give them data about the delivery process and time of the orders. It will likewise provide exact data on their questions. The framework updates all the data and makes the clients upgraded with up-to-date information.

Baskerville, R.L. and Wood-Harper, A.T., 2016. A critical perspective on action research as a method for information systems research. In Enacting Research Methods in Information Systems: Volume 2 (pp. 169-190). Springer International Publishing.

Chang, J.F., 2016. Business process management systems: strategy and implementation. CRC Press.

Chang, W. and Seibert, J.H., Crashlytics, Inc., 2014. System and method for data collection and analysis of information relating to mobile applications. U.S. Patent 8,863,086.

Gnanasankaran, N., Natarajan, S., Alagarsamy, K. and Iyakutti, K., 2013. Commercial Off-The-Shelf (COTS) components in software engineering: The software package SCILAB. International Journal of Computer Technology and Applications, 4(1), p.68.

Highsmith, J., 2013. Adaptive software development: a collaborative approach to managing complex systems. Addison-Wesley.

Krajewski, L.J., Ritzman, L.P. and Malhotra, M.K., 2013. Operations management: processes and supply chains. New York: Pearson.

Li, X., Xu, X., Wang, J., Yu, H., Wang, X., Yang, H., Xu, H., Tang, S., Li, Y., Yang, L. and Huang, L., 2012. A system-level investigation into the mechanisms of Chinese Traditional Medicine: Compound Danshen Formula for cardiovascular disease treatment. PloS one, 7(9), p.e43918.

Power, D.J., Sharda, R. and Burstein, F., 2015. Decision support systems. John Wiley & Sons, Ltd.

Roetzer, A., Diel, R., Kohl, T.A., Rückert, C., Nübel, U., Blom, J., Wirth, T., Jaenicke, S., Schuback, S., Rüsch-Gerdes, S. and Supply, P., 2013. Whole genome sequencing versus traditional genotyping for investigation of a Mycobacterium tuberculosis outbreak: a longitudinal molecular epidemiological study. PLoS Med, 10(2), p.e1001387.

Rubython, A. and Maiden, N., 2014, August. The effect of variability modeling on requirements satisfaction for the configuration and implementation of off-the-shelf software packages. In 2014 IEEE 22nd International Requirements Engineering Conference (RE) (pp. 394-401). IEEE.

Stair, R. and Reynolds, G., 2013. Principles of information systems. Cengage Learning.

Vieru, D. and Rivard, S., 2014. Organizational identity challenges in a post-merger context: A case study of an information system implementation project. International Journal of Information Management, 34(3), pp.381-386.