Discuss about the Information Systems for Business Professionals.
The information system is the organized process of collection of the various process parameter related to the project. The process information is pivotal for maintaining a business and can both make and mar a system. Thus the information system helps in collection storage, communication, and organization of vital information about the system. So the information system helps in collection of the information filtration of the information based on the requirements, processing the information based on the need and finally creation and the distribution of the process data. In the case of the AIT, the several information about the students and the staffs, are the information of concern. Also, the company has branches in various cities thus making the system distributed, the IS which helps the various aspects of better data management should be installed at the facility of the company for sharing the data related to the company. A website should also be created to register the potential students and a portal to access the available information for the staffs.
This report aims to understand the various literature available regarding similar projects for the ease of implementation of the project successfully in the facility. For the successful implementation of the project and better insight into the problems and the solution annotated bibliography has been presented, which contains six references. The review has been divided into two paragraphs; the initial section contains the summary of the literature that has been selected and the second paragraphs relate the selected article with the problem at hand.
It has been aptly presented in the book that many systems do not recognize the need of the information system in the organization. In the absence of the IT system the management of the tasks and the information becomes extremely difficult. According to the authors, the web presence creates a lot of impact on the business of an organization; the absence of a website reduces the confidence in the digital era and implies that the stakeholders are not serious about the consumers. Also, the absence of the information system at a facility makes the data prone to human errors which can affect the name and fame of the organization. Also, the absence of IS makes the data management difficult as the paper-based system cannot be accessed with the ease that is provided by the automated system.
As has been stated in the case study the same problems are faced by AIT. The manual system at the facility has taken a toll on the managers of the organization. The task of maintaining the information about the students and the staffs at the various centers has taken a toll on the managers; also the absence of the web presence of the system has affected the business. So the issues that have to be tackled in order of the priority are: avoiding the duplication of the information, safety, and security of the data, sharing of data across the various facilities and a system for enrolling students over the internet.
The authors of the paper discuss the modern trend of the society which has helped in increasing the knowledge of the society. The authors also present the need of the information system in the modern era which will not only help the tutors but will also enhance the learning of the students. So from the paper, we understand that the traditional system has various issues that can be effectively counteracted with the help of the information system. The IS in AIT facility will make the organization world class regarding the educational services provided to the students with the help of the online services.
The requirements of AIT are similar; the company is mostly traditional and paid importance to the paper-based system. The implementation of the IS in the facility will not only help in better management of the information of the various process stakeholders but will also help in the creation of confidence in the system. The web presence of the organization will create a larger reception area which will help in the creation of better business for the company and will also be the base for improving the student experience through online material and the information system regarding the process.
MIS or Management Information System, as has been described by the author is the computer-based system that offers various tools for effectively organizing the various aspects of the project. MIS is of great importance as it helps the managers take better information based on the tools like management, information, and the overall knowledge of the system. The decision making process comprises of the three phases, intelligence through the availability of the information, design through a better understanding of the system and finally the choice which is taken with the help of the available alternatives. So the MIS thus helps in better management of the resources of the organization which is well scattered in the geographical map.
It can be seen from the case study that AIT is well scattered due to the presence of the chain in the various cities. The MIS will allow the data to be captured in the computer which can be shared easily with the help of internet. The best suggestion for the organization is implementing cloud based MIS which will allow the couple to check the real-time status of the system. With the help of the cloud based MIS the updates will be done on a single system which can be easily modified on a personal computer or even smartphones thus making the system extremely versatile. The redundancy of the MIS system is high which will allow incorporation of extra centers that will be open at various places thus making is a one-stop arrangement for every need of the business. Thus MIS will effectively reduce the complexity of data management.
In this paper, the author has presented the various challenges that are faced by the librarian for the management of the information of the system, which has become widespread with the advent of the technology. Hence as a solution to the management of the distributed knowledge sources, author have suggested the use of the networking techniques like the internet, intranet, and extranet. The various networks that have been described here can be effectively used for easing the information transfer. In the previous section too the cloud services have been discussed for implementation of the centralized software which can be accessed with the help of internet.
The student with the help of internet can access the data about AIT and register on the site, which won’t need the physical presence of the student for the preliminary work. The staffs can easily access the information shared by the students with the help of internet and can update the system on the cloud, so it can be seen that the implementation of the networking technique will enhance the experience of both the students and the staffs of the organization and will help in better collaboration.
The author states that the approaches that are adopted for effectively countering the changes in the system that might be encountered in future with the help of the present tools are known as the change management. So the change management deals with risk and the contingency analysis of the present system and planning the updates of the system based on the result of the analysis. Hence it is mandatory that the system analysis is done to ensure the longevity of the update. For making the most out of the system, the staffs of the organization should be well trained or the recruitment should be made accordingly.
AIT is a small organization and has only three centers which can be easily managed with the application of the internet and computers. But it can be easily observed that the organization has just started the journey and has a long way to cover, which means that more centers will be opened at various sites which will be separated by greater distances. Keeping all the factors in mind the cloud services have already been suggested. So for the training of the staffs of the organization regarding the usage of the system, interactive sessions with the implementation team can be conducted which will help in reviewing the system and will ensure that the staffs of the organization are made well aware of the ways to handle the new system.
The recent development in the area of the computing cloud services have resulted in a simplification of human life but have also introduced various threats to the people using the services. According to the authors, a lot of unchartered risks have been put in place due to the adoption of the information system and the cloud services. Hence the paper discusses two aspects of the information system which are the ethical issues and the security issues. The ethical issues are the primary one as an ethical person will never be a reason of security theft, although mistakes do create a lot of ruckus for the system.
So AIT should create awareness among the employees of the organization. The ethical risks could be staffs could use the personal information of the students and commit identity fraud; the students might utilize their technical skills to exploit loopholes of the system. The security issues that may arise for the system are injection attacks, hacking, and use of other malicious process or tools against the organization. Hence it is highly suggested that the security of the system should be given the foremost priority and the implementation of the cloud should be done by high quality SLAs.
References:
Ward, J. and Peppard, J., 2016. The Strategic Management of Information Systems: Building a Digital Strategy. John Wiley & Sons. 4th, edition. pp.2-25
Shanmugam, K.R., Srinivas, K. and Reddy, K.S., 2014, December. information and communication technology (ICT) in Education: Adcantages, DISADVANTAGES, Conveniences, and limitations. In national seminar.
Aggarwal, P., 2016. The Importance of Management Information System (MIS) and Decision Support System (DSS) in Decision-Making Process. Imperial Journal of Interdisciplinary Research, 2(12).
Sharma, R., 2015. knowledge Management in the digital ERA: A challenge for Libraians.
Hayes, J., 2014. The theory and practice of change management. Palgrave Macmillan.
Zissis, D. and Lekkas, D., 2012. Addressing cloud computing security issues. Future Generation Computer Systems, 28(3), pp.583-592.
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